Athletic Fields Sub-Committee 3-20-2013 Minutes
Madden Room – South Windsor Town Hall
1. Call Meeting to Order
The meeting was called to order at 6:05 p.m.
2. Roll Call
Members Present: Gary Bazzano, Town Council
John Caldwell, Superintendent of Parks
Ray Favreau, Director of Parks & Recreation
Matthew B. Galligan, Town Manager (conference call)
Bob Goldman, South Winsor Soccer Club
Karen Isherwood, Volunteer Civil Engineer
Eric Lajoie, South Windsor Boys Lacrosse Club
Jim Ray, parent of youth athlete
Dana Weber, South Windsor Girls Lacrosse Club
Members Absent: Brogan Canty, student athlete
David Hodge, South Windsor Panther Football
Mike Mundo, parent of youth athlete
Al Maximino, South Windsor Little League
Chris Wanner, South Windsor High School Athletic Director
Keith Yagaloff, Town Council
Craig Zimmerman
Others Present: Leroy Beaudry
Pam Beaudry
Cindy Beaulieu, Town Council
Michael Berghuis
Mary Colbert
Kevin Foley
Matthew Riley
Mike Spielman
Mary Sullivan
3. Adoption of Minutes of Previous Meeting
Mr. Weber made a motion to approve the January 14, 2013 minutes. Mr. Goldman seconded the motion; and it was approved, unanimously.
ITEM:
4. Public Participation
Ms. Mary Sullivan, Wyndemere Court came forward and requested to know what is going on with the proposed fields.
5. Items for Discussion
a) Finalized Plan
Deputy Mayor Bazzano explained that a sub-committee of this committee met and worked on the plan for the fields. A plan was presented has been designed, as shown in attached Exhibit A. Parking was split up in order to accommodate an additional baseball practice field which will be connected to the proposed Multipurpose field. The numbers of spaces has been decreased by 26 parking spaces. One parking lot will have 90 parking spaces and the other parking lot will have 72 parking spaces. The concession stand was relocated. Fencing and a berm will be provided along the property line of Wyndemere and the three other homes near Wyndemere Court.
Committee members discussed the new configuration with a baseball field being implemented into the plan. No games will be played on this field; it will just be used just for practice. The lights will remain as they were with the previous plan. Bleachers were originally proposed where the baseball field is being proposed, so bleachers would have to be brought in if necessary and placed in a different location.
Ms. Isherwood explained that components to review in regards to the parking lot(s) would be to reduce the drainage as much as possible or go in with something that does not require drainage. Ms. Isherwood will review the cost associated with both alternatives for the parking lot(s).
Mr. Caldwell explained that he would be reviewing the area where the concession stand is being proposed along with Mr. Jeff Folger.
Mr. Galligan will get the map from Ms. Isherwood and they will work together to get pricing for the construction of the fields along with Mr. Caldwell.
Ms. Isherwood and Mr. Caldwell will work on the cost for the fencing.
ITEM:
5. a) Continued
Mr. Eric Lajoie requested that end line netting be installed on the fields. Lacrosse would really need something like that. Mr. Foley stated he would get the cost for that.
b) Steps to be Taken for Approval by the Town Council
Deputy Mayor Bazzano explained that the Town Council had a presentation to learn more about using a 63-20 Corporation to finance projects in Town. The Sub-Committee will have to decide how this project should be financed, either by a 63-20 Corporation, referendum or by putting the price into the budget over a period of time.
6. Unfinished Business
Mr. Caldwell questioned if he should be working on the cost of a berm and a fence on the line with Wyndemere Court.
Ms. Sullivan told the Sub-Committee that the Wyndemere Court complex will be having a meeting in two weeks and she would questioned everyone which they would prefer, either a berm, a fence, or both. Mr. Caldwell will attend that meeting.
Deputy Mayor Bazzano explained to residents that live on Mountain View that this Committee is abandoning the idea of doing anything at the high school. There will be no synthetic fields or lights proposed by this Sub-Committee.
7. New Business
None
8. Set Next Meeting Date
The next meeting will be scheduled after the Wyndemere Court residents have their meeting. An email will be sent to committee members.
ITEM:
9. Adjournment
At 6:45 p.m. Mr. Ray made a motion to adjourn the meeting. Mr. Galligan seconded the motion; and it was approved, unanimously.
Respectfully submitted,
Deborah W. Reid
Council Clerk
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