WATER POLLUTION CONTROL AUTHORITY
TOWN OF SOUTH WINDSOR
MINUTES REGULAR MEETING
SPRENKEL ROOM PAGE 1 FEBRUARY 05, 2008
A. ROLL CALL
Members Present: Joe Carino, Ed Havens Jr., and Michael Patitucci
Members Absent: Richard Aries, Robert Dickinson, Frank Ferrero, and Carol Fletterick
Alternates Present: Thomas Deming sitting in for Richard Aries
Alternates Absent:
Staff Present: C. Fred Shaw, Superintendent of Pollution Control
Katherine Middleton, Recording Secretary
Others: Karen Isherwood, Project Engineer for Design Professionals, Inc.
Galen Semprebon, Executive Vice President of Design Professionals, Inc.
Chairman Carino called the meeting to order at 7:01 p.m. Mr. Havens, Jr., requested to move Item C - New Business up on the Agenda.
Motion to move Item C - New Business up on the Agenda.
Motion was made by Mr. Haven, Jr.
Seconded by Mr. Deming
The motion carried unanimously
C. NEW BUSINESS
1. Sunrise of South Windsor, 200 Deming Street (Approval to connect)
Ms. Karen Isherwood from Design Professionals, Inc. was in attendance to represent the applicant. She explained that this is a proposed assisted living facility, consisting of 80 units, located on the northeasterly corner of Buckland Road and Deming Street. This application has received approval from the Planning & Zoning Commission as well as the Inland/Wetland Commission. This project, will involve connection to an existing manhole located on Buckland Road, with a gravity flow at 2% slope or greater. Also, there is a proposed dining facility; therefore, a 1,000 gallon outside passive grease interceptor will be installed. The engineer has provided supporting documentation regarding the passive oil interceptor to the Town Engineer and Fred Shaw, and it was determined by the staff to be technically acceptable.
Mr. Shaw explained that the only issue is that this area is identified in the OPM map as an area for conservation. The Town is pursuing with OPM to change their Plan of Development. Chairman Carino explained that this area is meeting the South Windsor present regulations; however, there is a difference in the concept between local plans and the state plans.
Motion to approve the application as presented for connection to the Town's sewerage system of a proposed assisted living facility located at 200 Deming Street, South Windsor, CT as more specifically shown on plans entitled "Sunrise of South Windsor; Site Plan/Special Exception; 200 Deming Street, South Windsor, Connecticut," Prepared by Design Professionals, Inc., South Windsor, CT; Sheet No.: 4A/6, "Utility Plan", Job No. 2244.2, Drawing No.: Jobs/2244.2/2244.2-4.dwg, Dated 12/28/07, with revision date: 1/25/08, and subject to the following condition: technical approval of the Town of South Windsor Engineering Department.
Motion was made by Mr. Deming
Seconded by Mr. Havens, Jr.
The motion carried unanimously
2. Wentworth Park - Phase II, 85 Felt Road (Approval to connect)
Mr. Semprebon from Design Professionals, Inc. was present to represent the application for the proposed Phase II consisting of 9 units of condominium office development on property located on the north side of Oakland Road, at the intersection of Felt Road and Oakland Road. The existing Wentworth Park has 24 units of condominiums with the associated parking; Phase II of that development will be assessed via Felt Road. This project will involve a proposed sewer extension to the existing sewer located in Oakland Road with a manhole at the intersection; also a second manhole will be installed in the center of Felt Road, and then a sewer extension into the property. From the existing manhole at Oakland Road, 164 feet of 8" sewer will be installed to the new manhole in the center of Felt Road, and 150 feet of 8" sewer
will be installed to the new development. Individual laterals will be installed servicing the buildings.
Answering questions from the Authority, Mr. Semprebon responded that each lateral has a cleanout and then join outside. This will be a double unit with a single pipe coming out. The condominium association will ultimately be responsible for the maintenance of that system.
Chairman Carino stated that the approval application will be conditional upon the Town Attorney reviewing the Association Agreement which defines the responsibility of the private sewer line maintenance.
Mr. Havens, Jr. asked if the sewer user fees are billed individually. Mr. Shaw responded that the bill goes only to the Association.
Motion to approve the application as presented for connection to the Town's sewerage system of the proposed Wentworth Park - Phase II, located at 85 Felt Road, South Windsor, CT as more specifically shown on plans entitled "Wentworth Park - Phase II, Site Plan, 85 Felt Road, South Windsor, Connecticut," Prepared by Design Professionals, Inc., South Windsor, CT; Sheet No.: 4/6, "Topographic Plan", Job No. 2408, Drawing No.: Jobs/2408/2408_topo.dwg, Dated 9-26-07, with revision dates: 12-10-07, 12-17-07, and 01-02-08: this approval is subject to the following conditions: (1) Town Attorney review and approval of the Association Agreement that defines the responsibility for the private sewer line maintenance; (2) technical approval of the Town of South Windsor Engineering Department.
Motion was made by Chairperson Carino
Seconded by Mr. Deming
The motion carried unanimously
3. FOG Compliance Report - Exhibit A
Mr. Shaw stated that the restaurants in Town are required to install a grease interceptor. The business owners had until January 31, 2008 to be compliant with the FOG Regulations. Mr. Shaw distributed a report with a list of restaurants that are not in full compliance with the FOG Regulations (see Exhibit A-yellow highlight). He explained that some of the property owners have purchased the units, and are waiting for the equipment to be installed. In one case, Calamari's for example, the previous owner sold the business and the new owner was not informed of the FOG Regulations. The owner of Mill on the River has not yet ordered the equipment.
A lengthy discussion ensued, and Chairman Carino recommended, based on the report provided by Mr. Shaw to wait until next month to get another status report from Mr. Shaw on The Mill on the River - where the order from that unit stands and what is the final date for the installation.
Based on Mr. Shaw's recommendation, Chairman Carino asked Mr. Shaw to discuss this matter with the Town Attorney, and advise him that due to the fact that Mr. Helmar has not made an attempt to be in compliance, the Authority made a decision to bill him. However, if the Town Attorney can recommend a reasonable, legal, and proven intermediate step that could be taken to encourage compliance, the Authority will be willing to follow the Attorney's recommendation and delay the billing.
4. Election of Officers
Chairman Carino stated that elections should be postponed for one month to allow all members to be in attendance to vote.
Motion to move back to Item B on the agenda
Motion was made by Mr. Havens, Jr.
Seconded by Mr. Deming
The motion carried unanimously
B. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
The Public Hearing Minutes on January 8, 2008 at 6:30 p.m. were modified as follows:
On page two, the minutes should reflect that the Chairman asked if there were any comments from the public, and there were none. The same changes apply to the Public Hearing held at 6:45 p.m. on January 8, 2008.
The Regular Meeting minutes were modified as follows:
On page 1, Item G2-The Hillstead (Final approval), 1st paragraph, Chairman Carino asked Mr. Shaw to rewrite the paragraph for a better understanding of the connection.
On page 1, Item G2-The Hillstead (Final approval), 2nd paragraph, 2nd sentence, change the word was to were. The sentence should read as follows: "The plans were provided to and reviewed by the Town Engineer and by Fred Shaw and were determined to be technically acceptable."
On page 2, the 1st condition of the motion was modified. The approval is subject to a final document of a private easement not a draft of a private easement. Therefore, the conditions should read as follows: "This approval is subject to the following conditions: (1) a final document of a private easement between the property owners must be reviewed and approved by the Town Attorney; (2) final technical approval of the Town of South Windsor Engineering Department."
With no further corrections, the Authority moved to approve the following:
Motion to approve the minutes of both Public Hearings on January 8, 2008, as amended.
The motion was made by Mr. Havens, Jr.
Seconded by Mr. Deming
The motion carried unanimously
Motion to approve the minutes of Regular Meeting on January 8, 2008, as amended.
The motion was made by Mr. Deming
Seconded by Mr. Havens, Jr.
The motion carried unanimously
Chairman Carino asked Mr. Shaw to review at the next WPCA meeting the changes made to these minutes.
D. COMMUNICATIONS AND REPORTS
Mr. Shaw reported that he met with Mayor Streeter, Town Manager, Matthew B. Galligan, and Chairman Joe Carino concerning the referendum. The Town staff believes that moving forward with a referendum for the treatment plant upgrade is the best option now, because the Town may not get the grants or loans from the state in this current fiscal year. To wait longer will mean greater cost for the project. Different options to fund the upgrades were discussed at this meeting. However, the Town can't go forward with the referendum until they get the state DEP comments on the design phase. The Town is expected to receive the comments before the end of this month.
Mr. Shaw also reported that a meeting was held with the Commissioners of the Department of Environmental Protection, to address a letter that the Town received. In order to be eligible for the state grant for the Treatment Plant upgrade, the Town needs to be in compliance with the State Plan of Conservation Development. The Town submitted a sewer map that was essentially reflecting compliance. However, there is a significant difference between the town's plan of development and the State. The OPM map was last revised in 2005; the Town continues to discuss with OPM the need to further update the State Conservation and Development Plan. The Town's intent is to go back to the state and to OPM to make these changes.
E. PUBLIC PARTICIPATION (Items not on the agenda)
None
F. BILLS, CHANGE ORDERS, DISBURSEMENTS
None
G. UNFINISHED BUSINESS
1. 1333 and 1343 Sullivan Avenue sewer connection
Mr. Shaw provided a copy of information in chronological order regarding this property (See Exhibit B.) He explained that a Drain Layer's Permit was issued for a a residential connection on May 1987; on July 1987 another Drain's Layer Permit was issued for a commercial connection. The actual P&Z approval for one subdivision was not granted until September 1988. On January 11, 2005, there was a public hearing, and then in February 2005 there was a conversion. It was not until April 2005 that the conversion was approved by WPCA.
Chairman Carino asked the Recording Secretary to send a copy of this to all the members not in attendance this evening, and to advise them to review this information in detail and be prepared to discuss this item at the next meeting. If there are any questions, please call Mr. Shaw.
Answering questions from the Authority, Mr. Shaw responded that the ultimate objective is to get some assurance that this pipe is going to be maintained by both property owners.
This item will be postponed until the next meeting to allow the absent members time to review the Chronology Report.
H. MOTION TO GO INTO EXECUTIVE SESSION TO DISCUSS PENDING CLAIMS
None
I. ADJOURNMENT
Motion to adjourn the meeting at 8:17 p.m.
The motion was made by Mr. Havens, Jr.
Seconded by Mr. Deming
The motion carried unanimously
Respectfully Submitted,
______________________________
Ether A. Diaz
Recording Secretary
Date Approved: March 4, 2008
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