A. ROLL CALL
Members Present: Joe Carino, Robert Dickinson, Frank Ferrero, Carol Fletterick,
Ed Havens Jr., and R. Max Scheller
Members Absent: Richard Aries
Alternates Present: Thomas Deming sitting in for Richard Aries
Alternates Absent:
Staff Present: C. Fred Shaw, Superintendent of Pollution Control
Others: Andre and Lisa Dubreuil - 1076 Main Street
Mark Passeri - A&S Boats, Inc.
Jay Userry, J. R. Russo & Associates - 1249 John Fitch Blvd.
Andre L. Charbonneau - 1249 John Fitch Blvd.
Chairman Carino called the meeting to order at 7:00 p.m. The following actions were taken during the December 4, 2007 Regular Meeting of the W.P.C.A.
Motion to move to Item C - NEW BUSINESS
Was made by Mr. Haven, Jr.
Seconded by Mr. Dickinson
The motion carried unanimously
The Authority discussed first Item C3.
C. NEW BUSINESS
3. User Billing Adjustments:
a. 1076 Main Street (Change from multi-family to single-family unit)
Mr. Shaw reported that this house was classified as a multi-family house. One of the assessors went out to do an inspection and confirmed that this property is a single-family house. The property owners, Lisa and Andre Dubreuil, were in attendance and reported that they never completely converted the house into a multi-family; however, they have been paying user fees for multi-family use.
Motion to reclassify 1076 Main Street from a multi-family unit to a single-family unit; and refund property owner(s) for the three (3) years of paid user fees for multi-family use in accordance with Connecticut General Statutes.
Motion was made by Mr. Ferrero
Seconded by Mr. Dickinson
The motion carried unanimously
At this time, the Authority discussed Item C1.
1. A&S Boats, 735 John Fitch Blvd. (Approval for connection of boat wash station)
Mr. Shaw's opening remarks stated that this project was previously approved by the Authority for a connection at 735 John Fitch Blvd. The applicant is now requesting approval to connect to the sewer a boat wash station located in the back of the lot which will also be connected to a grit interceptor.
Mr. Mark Passeri was in attendance this evening to represent the applicant. He reported that the wash water will be collected in tanks and pumped back up into the sewer passing through a grit interceptor and then onto the main line.
Mr. Deming asked the applicant if there is anything in the wash water that could get into the sewer system that might cause any problems in the future. Mr. Passeri responded that they will put filter paper underneath the grits to collect any solids and that there will be no discharge of wash water onto the ground or in the storm drain system. Also, a grit separator will be installed to protect the storm drain system from sand and oil.
Motion to approve the application as presented for connection of a boat wash station to the Town's sewerage system; and as more specifically shown on plans entitled "A & S Boats, In., 729/735 John Fitch Boulevard, South Windsor, Connecticut"; prepared by J. R. Russo & Associates, East Windsor, CT; Sheet No.: 3 of 5 "Phase I Site Plan", No.: 2005-098, dated: 6-08-06, with Revision Dates: 8-11-06, 10-10-06, 12-06-06, 10-30-07, and 11-15-07. This motion is subject to the following conditions: (1) trench drain shall be covered when not in use to eliminate storm water from the sewer system; (2) there will be no discharge of wash water onto the ground or in the storm drain system; (3) a grit interceptor must be installed; and (4) final technical approval of the Town of South Windsor
Engineering Department.
Motion was made by Mr. Deming
Seconded by Mr. Dickinson
The motion carried unanimously
2. 1249 John Fitch Blvd. (Approval for connection)
Mr. Jay Ussery, Engineer representing the applicant, stated that this application was before the Authority about two years ago for connection of a proposed building at 1249 John Fitch Blvd. located to the rear of the property. Since then, the property configuration has changed. It will be connected to an existing pump station located within the building at 1265 John Fitch Blvd. Gravity flow from 1249 John Fitch Blvd. will be pumped to the second pump station at 1265 John Fitch Blvd. and the effluents from both buildings will be discharged through a common lateral. Both buildings are located on the same lot. There were some concerns from the Town staff as to how is that going to work. The engineer has provided supporting documentation to demonstrate how the two pumps will work together.
Chairman Carino suggested Mr. Shaw confirm that approval was provided by the Planning & Zoning Department, and that the new property line configurations are filed in the Town Clerk's Land Records.
Motion to approve the application as presented for a connection to the Town's sewerage system of a proposed industrial building located at 1249 John Fitch Blvd., South Windsor, CT as more specifically shown on plans entitled "John Fitch Partners, LLC & Andre L. Charbonneau, 1249 & 1265 John Fitch Boulevard, 125 Edwin Road (Mailing Address), South Windsor, Connecticut" Prepared by J. R. Russo & Associates, East Windsor, CT; Sheet No.: 3 of 9 "Site Plan", No.: 2002-098, Dated 11-15-04 with revision dates: 12-10-04, 2-15-05, 2/21/05, 4/22/05, 2-9-07, 11-9-07, and 11-21-07. This motion is subject to: (1) an external outlet and transfer system, and CL&P power disconnect must be supplied for the use of an emergency generator in the event of a power outage at 1265 and/or 1249 John Fitch
Blvd., subject to approval of Town Attorney; (2) provide an easement in favor of the Town for access to a monitoring manhole at 1265 John Fitch Blvd.; and (4) final technical approval of the Town of South Windsor Engineering Department.
Motion was made by Mr. Havens, Jr.
Seconded by Mr. Dickinson
The motion carried unanimously
3. User Billing Adjustments:
b. 142 Scott Drive (Add to list)
Mr. Shaw reported that the Collector of Revenue and the Engineering Department reported that 142 Scott Drive has been connected to the sewer for several years. There is a drain layers permit on file; however, this property was never added to the sewer billing list. Therefore, Mr. Shaw requested to add this property to the Residential Sewer User Billing List and bill the property owner(s) for the past three year's sewer user fees.
Motion was made to add 142 Scott Drive to the Residential Sewer User Billing List and bill the property owner(s) with calculated sewer user charges for the past three years.
Motion was made by Mr. Dickinson
Seconded by Mr. Ferrero
The motion carried unanimously
c. 498 Buckland Road (Remove 31574 from list)
Mr. Shaw reported that this property was a residential unit; however, it was converted into a dental office, and added to the Commercial Sewer User Billing List; but it was never removed from the Residential Sewer User Billing List. The property owner has been billed for residential and commercial use. Mr. Shaw requested for account #31574 be removed from the Residential Sewer User Billing List.
Motion was made to remove from the Residential Sewer User List U. B. No.: 31574 as recommended by Mr. Shaw.
Motion was made by Mr. Havens, Jr.
Seconded by Ms. Fletterick
The motion carried unanimously
d. 28 Eagle Run (Add to list)
Mr. Shaw reported that 28 Eagle Run is connected to the sewer, however, is not listed on the sewer billing list. There is no drain layers permit on file. Apparently a permit was never taken out for that connection either by the developer or contractor. The connection was done without an inspection. The Town is in the process of trying to find out exactly what happened. However, Mr. Shaw requested to add this property to the Residential User Billing List and be able to bill the property owner(s) with sewer user charges for FY2005/2006 and FY 2007/2008.
Motion was made to add 28 Eagle Run to the Residential User Billing List and bill the property owner(s) with calculated sewer user charges for FY 2006/2007 and FY 2007/2008.
Motion was made by Mr. Dickinson
Seconded by Mr. Havens, Jr.
The Motion carried unanimously
e. 756 Graham Road (add to list)
Mr. Shaw reported that the Collector of Revenue and the Engineering Department reported that 756 Graham Road has been connected to the sewer for several years. There is a drain layers permit on file; however, this property was never added to the sewer billing list. Therefore, Mr. Shaw requested to add this property to the Residential Sewer User Billing List and bill the property owner(s) for the past three year's sewer user fees.
Motion was made to add 756 Graham Road to the Residential User Billing List and bill the property owner(s) with calculated sewer user charges for the past three years.
Motion was made by Mr. Deming
Seconded by Mr. Dickinson
The motion carried unanimously
4. Treatment Plant and Pump Station Upgrade - Project Financing (Discussion)
A discussion ensued regarding the Treatment Plant and Pump Station Upgrade. A special meeting was held on Monday, December 3, 2007 between the Town Council and the WPCA for the purpose of presenting the final design for the plant improvements. Also, the public was encouraged to attend and participate in this meeting. At this meeting the financial aspects were discussed in detail. Mr. Shaw reported that without the Clean Water Fund grant or loan, it would be necessary; under the Town Charter to obtain authorization by the Town Council, and therefore, a referendum would have to take place. Before considering a Referendum, there was another option to pursue. This involved the Town Council and the WPCA adopting resolutions supporting the funding for these projects, and by doing, demonstrating
that the Town was prepared to move forward. In showing the state DEP that the Town was ready to proceed with the construction phase that the Town's chances for obtaining a state grant would be improved. Without a grant, the Town will need to go to the bond market seeking short term notes, and 20 or 30 year bonds. In either case, grant or no grant, there will be an impact on the sewer user fee rates, and the Authority will need to make a decision concerning this issue.
5. WPCA FY 06/07 Annual Report (Approval)
Attached with the Agenda a copy of the WPCA FY 06/07 Annual Report was included. The Authority reviewed the report for approval.
Motion to approve the WPCA FY 06/07 Annual Report as presented (see Exhibit A.)
Motion was made by Mr. Dickinson
Seconded by Me. Ferrero
The motion carried unanimously
Motion to go to Item B - Acceptance of Minutes of Previous Meeting
Motion was made by Ms. Fletterick
Seconded by Mr. Havens, Jr.
The motion carried unanimously
B. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
1. November 7, 2007 - Regular Meeting
The November 7, 2007 minutes were modified as follows:
Item A - Roll Call (Members Absent) - Mr. R. Max Scheller was not listed.
Item A - Roll Call (Others) Mr. Bruce Kelly is listed as the owner of 124 Long Hill Road, should be the owner of 617 Clark Street.
On page 6 - Item G3 - Lawrence Road Sewer Extension (Update) - 1st paragraph, 4th sentence, change the word is to in. The sentence should read as follows: "During this meeting the residents were informed that the Town will be doing survey work, and they will need the residents' assistance in locating their well in front of the property."
Motion to approve minutes of the November 7, 2007 Regular Meeting, as amended.
Motion was made by Mr. Havens, Jr.
Seconded by Ms. Fletterick
The motion carried unanimously
D. COMMUNICATIONS AND REPORTS
Mr. Shaw reported regarding the Lawrence Road Project that the Town Engineers are doing surveys and borings to gather information that will be used to prepare the project design. Mr. Shaw will come back with a proposed budget for next year which will include the Lawrence Road Project as a Capital Project.
Also, Mr. Shaw reported that at the next meeting he will include on the Agenda the WPCA Election of Officers.
E. PUBLIC PARTICIPATION
None
F. BILLS, CHANGE ORDERS, DISBURSEMENTS
None
G. UNFINISHED BUSINESS
1. 1333 and 1343 Sullivan Avenue sewer connection
Mr. Shaw will report on this item at a later meeting.
H. MOTION TO GO INTO EXECUTIVE SESSION TO DISCUSS PENDING CLAIMS
None
I. ADJOURNMENT
Motion to adjourn the meeting at 8:25 p.m.
Was made by Mr. Havens, Jr.
Seconded by Mr. Deming
The motion carried unanimously
______________________________
Ether A. Diaz
Recording Secretary
Originally Posted: December 11, 2007
Approved Date: January 8, 2008
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