Members Present: Joseph Carino, Richard Aries, Carol Fletterick, and Edward Havens, Jr.
Members Absent: Robert Dickinson
Alternates Present: Susan Rose
Alternates Absent:
Staff Present: C. Fred Shaw, Superintendent of Pollution Control
Others Present: Chris Eseppi, Project Engineer representing Imperial Oil
Jack Krudwig, Project Engineer representing Imperial Oil
Bill Vedovato, Project Engineer representing Imperial Oil
Chairman Carino called the meeting to order at 7:35 p.m. At this time, Chairman Carino asked the Authority to discuss Item B-Acceptance of Minutes of Previous Meetings.
B. ACCEPTANCE OF MINUTES OF PREVIOUS MEETINGS
December 6, 2005 – Regular Meeting
Motion to accept the minutes of December 6, 2005.
Was made by Mr. Havens, Jr.
Seconded by Mr. Aries
Motion failed
Chairman Carino asked the Authority to discuss first, Item C-New Business, and then move back to Item B - Acceptance of Minutes of Previous Meetings. At this time, Item C2-New Business will be discussed first, due to the absence of the applicant for Item C1 – Burton’s Grill, Evergreen Walk.
Motion to move to item C2 – Imperial Oil, 648 Sullivan Avenue (approval to connect.)
Motion was made by Mr. Aries
Seconded by Ms. Fletterick
The motion carried unanimously
NEW BUSINESS
2. Imperial Oil, 648 Sullivan Avenue (approval to connect)
Mr. Jack Krudwig, along with Chris Essepi and Bill Vedovato, from PDS Engineering Construction Company were present representing the proposed new Imperial Oil facility located at 648 Sullivan Avenue and as more fully shown on plans entitled “Imperial Oil Company, South Windsor, Connecticut”, Prepared by PDS Engineering & Construction, Inc, Bloomfield, CT; Drawing #: C-102, Drawing Title: Site grading & Utility Plan, Dated: 10-25-05, 12-2-05, 12-12-05, and 12-21-05; also Drawing #: C-104, Drawing Title: Site Plan Details, Dated: 10-25-05, 12-12-05, and 12-21-05. This is a proposed commercial development. There is a sewer connection to an existing lateral and a garage floor drain that is connected to an oil/water separator. This project has been presented to and approved by
the Planning and Zoning Commission; therefore, the Engineers are requesting approval to connect to the Town sewerage system. Mr. Shaw made a recommendation to install a grit separator instead an oil/water separator following the DEP and Town regulations. Engineers agreed and with no further discussion the Authority moved to make a motion to approve the application.
Motion to approve the connection to the Town sewer system, and that a criteria for the oil and grit separator will be provided according to DEP and Town regulations.
Motion was made by Mr. Aries
Seconded by Ms. Rose
The motion carried unanimously
Motion to move back to Item B – Acceptance of minutes of previous meetings.
Motion was made by Ms. Rose
Seconded by Mr. Aries
The motion carried unanimously
B. ACCEPTANCE OF MINUTES OF PREVIOUS MEETINGS
December 6, 2005 – Regular Meeting
Chairman Carino made the following changes: On Page 2, 1st paragraph, bottom line, the sentence “Other than originally presented must be brought back to the Authority…” change the phrase brought back to return. The sentence should read as follows: “Other than originally presented must return to the Authority for further approval.”
On page 3, Item 3 – 104 Gordon Line, 3rd line down, the sentence “at the end of the day…” change the word dumps to discharge. The sentence should read as follow: “at the end of the day, she wants to be able to discharge the wastewater at the Treatment Plant.
Motion to accept the minutes as modified by Chairman Carino.
Motion was made by Mr. Aries
Seconded by Ms. Fletterick
The motion carried unanimously
Due to the absence of the applicant for item C1 – Burton’s Grill, the Authority will proceed to discuss Item C3 Westage Condominiums under New Business.
C. NEW BUSINESS
3. Westage Condominiums – 27 Amato Drive, units A, B, C, D, (approval to temporarily remove from user billing list)
Mr. Shaw reported that Westage Condominiums- Building A, Units A, B. C, and D were on the residential billing list this fall. However, there was a fire back in May 2005, and these four units had been destroyed. Therefore, Mr. Shaw is requesting approval to temporarily remove these units from the user billing list until these units become re-inhabited.
Motion to approve 27 Amato Drive, units A, B, C, and D to be temporarily removed from the user billing list, with the understanding that the Town staff will be monitoring the condition of the progress. Once these units become re-inhabited, they will be added to the user billing list.
Motion was made by Mr. Havens, Jr.
Seconded by Ms. Rose
The motion carried unanimously
Mr. Shaw requested adding to the Agenda 9 Arnold Way under Item C – New Business.
Motion to add to the agenda Item C4-9 Arnold Way for discussion.
Motion was made by Mr. Aries
Seconded by Mr. Havens, Jr.
The motion carried unanimously
4. 9 Arnold Way Sewer Lateral
Mr. Shaw reported that the property owner for the above mentioned property was in the process of connecting to the sewer. In so doing, the contractor, Violett Silvester & Sons found that the lateral provided for this residential property did not extend all the way to the property line. It was about 8 feet short. The existing lateral terminated at ledge. The contractor and the property owner notified the Engineering Department, and the Engineering Department brought it to Mr. Shaw’s attention. The contractor was asked for a price for extending the lateral to the property line. They presented a fee in the amount of $1950 which the Town Engineering has reviewed and determined to be a reasonable price. This $1950 does not include a fee for the restoration
of the sidewalk panels (see Exhibit A.) The Engineering Department staff was involved with the inspection of the extension of this lateral to make sure that the job was done properly and met Town requirements.
Given that the Town failed to provide an adequate lateral extending to the property line for this petitioner, and given that this petitioner had properly notified the Town in a timely manner and that the Town ensured that the method of remedy of this problem was done in a cost effective manner in accordance with Town regulations and guidelines, and given that there is Town liability, a motion was made to approve the payment in the amount of $1950 to the property owner in order to reimburse the owner for the expense to extend the lateral 8 feet to the property line.
Motion was made by Mr. Aries
Seconded by Ms. Fletterick
Motion carried unanimously
Mr. Shaw reported that during the last WPCA meeting, questions were raised as to whether or not Susan Rose as an elective official could serve on the WPCA. Mr. Shaw asked the Town Attorney Robinson and Cole for a legal opinion and based on their review, it was decided that Susan Rose the Town Treasurer, is not prohibited from serving as a member of the WPCA (See Exhibit B.)
Mr. Shaw also reported on the design effort for the improvements of the Treatment Plant. In the middle of December a second construction cost estimate was prepared by the engineer at the 60% completion level. The Engineer estimated that project costs would be $25 million. The valued engineering firm looks at the consultants design plan and makes recommendations as to how they can improve the design plan and make it more cost effective.
Mr. Shaw showed concern about the level of state funding for capital projects, and a short discussion followed. The Town Manager and Town Council were made aware of this, and the staff is moving forward to be prepared for when the funding is available. Mr. Shaw stated that the design phase work for the Treatment Plant upgrade would be completed in June 2006.
D. COMMUNICATIONS AND REPORTS
No report was presented.
E. PUBLIC PARTICIPATION (Items not on the agenda)
None
F. BILLS, CHANGE ORDERS, DISBURSEMENTS
None
G. UNFINISHED BUSINESS
1. Election of Officers
Motion to postpone the Election of Officers at a later date until there are more members present.
Motion was made by Mr. Havens, Jr.
Seconded by Ms. Rose
The motion carried unanimously
2. Avery Heights Water Company
Mr. Shaw reported that last October he sent a letter to the President of the Avery Height Water Company regarding an assessment. He has not received a response as of this date. Therefore, Mr. Shaw recently sent another letter requesting prompt response to resolve this matter. A short discussion ensued regarding this matter and Mr. Shaw will ask Robinson and Cole for their legal opinion.
H. MOTION TO GO INTO EXECUTIVE SESSION TO DISCUSS PENDING CLAIMS
None
I. ADJOURNMENT
Motion to adjourn at 8:30 p.m.
Was made by Mr. Havens, Jr.
Seconded by Mr. Aries
The motion carried unanimously
______________________________
Ether A. Diaz
Recording Secretary
Originally Posted: January 17, 2006
Date Approved: March 7, 2006
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