WATER POLLUTION CONTROL AUTHORITY
TOWN OF SOUTH WINDSOR
MINUTES PAGE 1
REGULAR MEETING SPRENKEL ROOM APRIL 6, 2004
Members present: Joseph Carino, Chairman; Richard Aries; Ed Havens, Jr.;
Robert Dickinson; Carol Fletterick
Members absent: Tim Moriarty
Staff present: Fred Shaw, Superintendent of Pollution Control
CALL TO ORDER
Chairman Carino called the meeting to order at 7:35.
ACCEPTANCE OF MINUTES OF PREVIOUS MEETINGS
March 2, 2004
On Page 2 under New Business the 7th line down from the beginning after “the Water Company” the word “is” should be omitted. This should read “the Water Company reviews the reading…”; also on Page 2 the next to the last sentence should read “Chairman Carino stated in reviewing Section 2 there is nothing to explain the Water Pollution Control Authority.” On Page 3 the second paragraph should read “Mr. Shaw will put together a short explanation defining the W.P.C.A. This information will be provided at the next meeting.” On the top of Page 5 under Communications and Reports the first sentence should read, “The W.P.C.A. received an invitation from the Chamber of Commerce…”
Motion to approve the minutes of March 2, 2004, as amended.
Motion was made by Ms. Fletterick
Seconded by Mr. Aries
The motion carried unanimously
NEW BUSINESS
Eagle Run Adult Community – Approval to Connect
Mr. Mannarino was present seeking approval for connection to the Town’s sewerage system of the Eagle Run Adult Community project. This will be a 20-unit active adult community located on Nevers Road south of Wood Pond Rd. The units will be individually owned under a condominium type association. Each unit will have an individual lateral connecting to a private line in the street. All approvals have been obtained from Inland/Wetlands and Planning and Zoning. This project meets all the Town specifications.
WATER POLLUTION CONTROL AUTHORITY
TOWN OF SOUTH WINDSOR
MINUTES PAGE 2
REGULAR MEETING SPRENKEL ROOM APRIL 6, 2004
NEW BUSINESS, Continued
Motion to approve the application for the Eagle Run Subdivision, for connection to the Town of South Windsor sewerage system, located on Nevers Road, South Windsor, Connecticut, as more specifically shown on plans entitled “Eagle Run - An Active Adult Community – Topographic and Conservation Plan”, prepared by Alford Associates, Inc., Drawing No. 4, dated 12-18-03, with revisions dated 12-31-03, 1-5-04, 2-6-04, 2-9-04, 2-18-04 and 3-2-04 and subject to the final approval of the Town of South Windsor Engineering Department.
Motion was made by Mr. Havens
Seconded by Mr. Dickinson
The motion carried unanimously
Joseph Lane Estates – Approval to Connect
Mr. Mannarino was present seeking approval for connection to the Town’s sewerage system for a 12- lot subdivision located on a portion of Joseph Lane, to be named Joseph Lane Estates. Phase 1 of this project was not approved for construction by the Planning and Zoning Commission, it was approved as open space. Phase 2 of this project, Lots 1 – 12 were approved by P & Z for residential construction. The developer is seeking approval for this 12-lot subdivision to the Town sewerage system. The connection from this subdivision will be to an existing manhole on Joseph Lane. This will be a straight-forward gravity flow connection which meets all the conditions set forth by the Town.
Motion to approve the application by Mannarino Builders for connection to the Town of South Windsor sewerage system of a 12-lot subdivision – currently shown as Phase 2 on the maps – named “Joseph Lane Estates” as more specifically shown on plans entitled “Joseph Lane Estates – Topographic and Conservation Plan”, prepared by Alford Associates, Inc., Drawing No. 4, dated 1-30-04, with revisions dated 2-12-04, 3-4-04 and 3-8-04 and subject to the final technical approval of the Town of South Windsor Engineering Department. This approval excludes Phase 1 (Lots 13, 14, 15), which has been designated as open space
Motion was made by Mr. Dickinson
Seconded by Mr. Havens
The motion carried unanimously
387 Foster Street – Approval to Connect
Michael Covensky, representing Coven Construction, was present to request approval for connection to the Town’s sewerage system of an existing home located at 387 Foster Street. This property is located on a rear lot off Foster Street. A 15- foot utility easement has been granted between two properties on with frontage on Greenwood Dr. to allow for installation of the sewer lateral and water. The location of the property off Foster Street makes a connection to the system on Foster Street unacceptable. It will be necessary for the Town Attorney to review the utilities easement on this property.
WATER POLLUTION CONTROL AUTHORITY
TOWN OF SOUTH WINDSOR
MINUTES PAGE 3
REGULAR MEETING SPRENKEL ROOM APRIL 6, 2004
New Business, Continued
Motion to approve the application of Coven Construction for connection to the Town of South Windsor sewerage system for property located at 387 Foster Street, as more
specifically shown on plans entitled “Property Survey Land to be Conveyed to Kevin & Margaret C. Minguy” prepared by Gardner & Peterson Associates, Tolland, CT., Drawing No. 1, dated 11-25-97 with revisions dated 3-31-04 and subject to the following conditions – review of Utility Easement by Town Attorney and subject to the final technical approval of the Town of South Windsor Engineering Department.
Motion was made by Mr. Dickinson
Seconded by Mr. Havens
The motion carried unanimously
Clean Water Fund Agreement 109-CSL – Pleasant Valley Pump Station Upgrade
Second Supplemental Indenture – Adopt Resolution
Mr. Shaw explained to the Authority that the approval of this Resolution (Exhibit 1) involves a similar process for the DEP Grant and Loan Program for the UV project. The Resolution reads as follows:
TOWN OF SOUTH WINDSOR
WATER POLLUTION CONTROL AUTHORITY
RESOLUTION WITH RESPECT TO AUTHORIZATION OF THE CHAIRMAN OF THE WATER POLLUTION CONTROL AUTHORITY OF THE TOWN OF SOUTH WINDSOR TO EXECUTE DOCUMENTS IN CONNECTION WITH DESIGN AND CONSTRUCTION OF THE PLEASANT VALLEY PUMP STATION AND FINANCING OF SAME THROUGH THE STATE OF CONNECTICUT CLEAN WATER FUND PROGRAM
WHEREAS, the Town of South Windsor (the “Town”) and the Water Pollution Control Authority of the Town of South Windsor (the “WPCA”) desire to design and construct the Pleasant Valley Pump Station for the Town’s wastewater treatment facility (“the Project”);
WHEREAS, the Town Council and the WPCA have each approved and adopted on September 2, 2003 and September 2, 2003, respectively, the following resolution (the “Resolution”) entitled,
“RESOLUTION APPROPRIATING $450,000 FOR THE
ENGINEERING, DESIGN AND CONSTRUCTION OF UPGRADES TO THE PLEASANT VALLEY PUMP STATION AND AUTHORIZING THE ISSUANCE OF $450,000 CLEAN WATER FUND OBLIGATIONS OF THE TOWN UNDER THE STATE OF CONNECTICUT CLEAN WATER FUND PROGRAM SECURED SOLELY BY REVENUES OF
WATER POLLUTION CONTROL AUTHORITY
TOWN OF SOUTH WINDSOR
MINUTES PAGE 4
REGULAR MEETING SPRENKEL ROOM APRIL 6, 2004
New Business, Continued
THE SEWERAGE SYSTEM AND AUTHORIZING THE TOWN TO ENTER INTO GRANT AND LOAN AGREEMENTS”
WHEREAS, pursuant to the terms of the Resolution, the Town is authorized to obtain funding for the Project from the State of Connecticut under the Clean Water Fund Program as codified under section 22a-475 et seq. of the Connecticut General Statutes and in connection therewith to issue interim funding obligations and project loan obligations to the State of Connecticut (the “Clean Water Fund Obligations”);
WHEREAS, pursuant to the terms of the Resolution, the Town Manager and the Town Treasurer are each authorized to execute and deliver the Clean Water Fund Obligations and any and all additional instruments, agreements, documents and certificates in connection with the issuance and sale of the Clean Water Fund Obligations; and
WHEREAS, the Town, in connection with the issuance of the Clean Water Fund Obligations will be required to enter into a Project Loan and Project Grant Agreement with the State of Connecticut (the “Project Loan and Grant Agreement”);
WHEREAS, the Town and the WPCA, in connection with the issuance of the Clean Water Fund Obligations will be required to enter into an indenture of trust (the “Indenture”) pursuant to the terms of the Resolution as well as the Project Loan and Grant Agreement; and
WHEREAS, the WPCA will be required, pursuant to Conn. Gen. Stat. § 22a-479(e), to execute and deliver the Indenture, the Project Loan and Grant Agreement and any and all additional instruments, agreements, documents and certificates in connection with the Project Loan and Grant Agreement, the Indenture and the issuance and sale of the Clean Water Fund Obligations.
NOW THEREFORE, BE IT
RESOLVED: That the WPCA authorizes and directs the Chairman of the WPCA to execute and deliver, for and on behalf of the WPCA, the Indenture substantially in the form of the draft attached hereto as Exhibit A to this Resolution, with such changes as the Chairman approves (such approval to be conclusively evidenced by the Chairman’s execution thereof), and the Chairman of the WPCA is authorized and empowered to execute and deliver the Project Loan and Grant Agreement and any and all additional instruments, agreements, documents and certificates and perform any and all acts necessary or appropriate to effectuate the transactions contemplated by the Indenture or in connection with the issuance and sale of the Clean Water Fund Obligations, together with such
additions thereto, deletions therefrom, and changes therein as such Chairman shall deem
WATER POLLUTION CONTROL AUTHORITY
TOWN OF SOUTH WINDSOR
MINUTES PAGE 5
REGULAR MEETING SPRENKEL ROOM APRIL 6, 2004
New Business, Continued
necessary or desirable and in the best interests of the WPCA and the Town.
FURTHER
RESOLVED: That the Chairman of the WPCA is hereby authorized, empowered and directed to execute and deliver such other and further action, as he shall deem necessary, appropriate or desirable to carry out the purpose and intent of the foregoing resolution and to effectuate the transaction contemplated thereby.
This resolution shall be effective upon its approval by the WPCA.
This Resolution authorizes and directs the Chairman of the Water Pollution Control Authority to execute the Indenture on behalf of the WPCA with regards to the Pleasant Valley Pumps Station – Clean Water Fund Loan Program and any additional instruments, agreements, documents and certificates pertaining to the funding for the design and construction of the Pleasant Valley Pump Station. The Town has received the approval from the State Department of Environmental Protection and the State Bond Commission.
Motion to approve the Resolution authorizing the Chairman of the Water Pollution Control Authority to sign all documents pertaining to the Clean Water Fund Agreement for the Pleasant Valley Pump Station Upgrade.
Motion was made by Mr. Dickinson
Seconded by Ms. Fletterick
The motion carried unanimously
Review Sewer Reserve Fund – Revenue/Expenditure Projections – Approval
Mr. Shaw distributed a Comparative Statement of Estimated Revenue and Expenditure (Exhibit 2) which he had prepared to explain the financial management associated with the Sewer Reserve Funds and help the Authority make informed decisions with regards to rate increases now and in the future. This comparison shows the actual figures from the previous year (2002/2003), the current fiscal year and an example of possible future impacts associated with increases in the rates. Mr. Shaw reviewed the different areas of the Sewer Reserve Fund. The Fund is divided into a capital portion and an operating portion. In the Capital portion there is revenue that is specific to the Capital Fund (connection charges, assessments, etc.). Expenditures are generally for Capital Projects these are large projects
that normally are not reoccurring. For the Operating portion there is a Revenue source (user fees, permit fees, septic fees, etc.) and there are expenditures (normal operating budget) – the cost to operate the treatment plant, pump stations, maintain the sewer lines.
WATER POLLUTION CONTROL AUTHORITY
TOWN OF SOUTH WINDSOR
MINUTES PAGE 6
REGULAR MEETING SPRENKEL ROOM APRIL 6, 2004
New Business, Continued
The operating expenditures are for operating the pumps and motors that run the system. Revenue is generated through the user fees and various other fees that provide enough funds to cover operating expenses. An excess of operating revenue is transferred from the operating fund to the capital reserve fund. This is identified as a source of revenue. The WPCA has set the minimum fund balance for the operating fund at $125,000. The auditors feel this should be a percent of the operating budget, if that is the case Mr. Shaw may return to the WPCA to address this matter. It is necessary to collect revenue sufficient to cover all anticipated expenditures now and in the future.
The discussion continued with Mr. Shaw explaining the various components used to estimate the future revenue and expenditures. There is a 3% anticipated growth rate in the system. This type of study is necessary to determine the need for an increase in user charges in the coming years. It is recommended the WPCA increase the user fee for the next fiscal year by 2.5%. This increase will be reviewed at the next regular meeting in order to present any proposed increase at the Public Hearing in June.
Anticipating future growth and increasing the user fee will help to plan for future developments. This is a good tool for future planning, Mr. Shaw recommended the assumptions be re-evaluated on an annual basis.
Mr. Aries suggested changing the title of the document to read “Assuming: 2.5% User Charge Increase…..”, and also add “Loans” to the Grant Funds area in the Revenue section due to the fact Loans are grouped in this category and it was felt it should reflect this. On the second page of this statement the years were not printed correctly, this will be corrected.
Motion to approve the Comparative Statement of Estimated Revenue and Expenditures as a reasonable projection of estimated costs with the understanding it is a non-binding document and is subject to modification as needed.
Motion was made by Mr. Aries
Seconded by Ms. Fletterick
The motion carried unanimously.
Resolution approving Closeout of Capital Projects – Approval
Mr. Shaw presented a Resolution approving the Closeout of the Capital Projects listed on Exhibit 3. The resolution authorizes the closeout of the Special Revenue Pollution Control/Wastewater Treatment Fund Capital Projects and transferring funds to Account # 004-4600-4699-3320 Special Revenue Pollution Control/Wastewater Treatment Fund Capital Reserve Account. This represents projects that have been completed with a
WATER POLLUTION CONTROL AUTHORITY
TOWN OF SOUTH WINDSOR
MINUTES PAGE 7
REGULAR MEETING SPRENKEL ROOM APRIL 6, 2004
New Business, Continued
surplus of money or in some case’s projects that will now be considered under the DEP State grant and/or loan program.
Motion was made to approve the Resolution to authorize the closeout of Special Revenue Pollution Control/Wastewater Treatment Fund Capital Projects in the amount of $200,378.00 and transfer this amount to Account # 004-4600-4699-320 Special Revenue Pollution Control/Wastewater Treatment Fund Capital Reserve Account.
Motion was made by Mr. Aries
Seconded by Ms. Fletterick
The motion carried unanimously
Sewer Billing List Adjustments – Approval to remove List # 38516, 38525, 38487 - Approval
Mr. Shaw presented a Memorandum (Exhibit 4) to the Authority regarding adjustments to be approved for removal from the Sewer User Charge List.
Motion was made to approval the removal for List #’s 38516, 38525, and 38487 from the FY 2003/2004 User Charge List.
Motion was made by Mr. Aries
Seconded by Mr. Dickinson
The motion carried unanimously
Mr. Shaw also presented a memo regarding adjustments to the FY 2003/2004 Commercial Billing List. This item was not on the agenda therefore a motion was made to add this item to the current agenda.
Motion was made to add Item C8 – Adjustments to Commercial Billing List FY 2003/2004 to the agenda for the WPCA’s consideration.
Motion was made by Ms. Fletterick
Seconded by Mr. Aries
Adjustments to Commercial Billing List FY2003/2004 – Approval
The memo (Exhibit 5) distributed contained the following List #’s 31117, 35404, and 30073 that require billing adjustments. These commercial properties were billed using an incorrect water consumption rate reported by the MDC. Mr. Shaw was seeking approval to have the commercial billing records changed to conform with the correct amount each property should be billed.
Motion was made to approve the adjustments to the Commercial Billing List FY2003/2004.
Motion was made by Mr. Dickinson
Seconded by Ms. Fletterick
The motion carried unanimously
WATER POLLUTION CONTROL AUTHORITY
TOWN OF SOUTH WINDSOR
MINUTES PAGE 8
REGULAR MEETING SPRENKEL ROOM APRIL 6, 2004
COMMUNICATIONS AND REPORTS
Mr. Shaw informed the WPCA the application for a variance for the Avery Street Pump Station presented to the ZBA on March 4, 2004 was approved.
PUBLIC PARTICIPATION (Items not on the agenda) – None
BILLS, CHANGE ORDERS, DISBURSEMENTS – None
UNFINISHED BUSINESS
Review Changes to WPCA Rules of Procedure & Approval
Mr. Dickinson made a motion to table this matter until the next regular meeting to allow the members to watch the championship basketball game of the Uconn women.
Motion was made to table the Review of Changes to the WPCA Rules of Procedure.
Motion was made by Mr. Dickinson
Seconded by Ms. Fletterick
The motion carried unanimously
By general consensus the meeting was adjourned at 9:20
Respectfully submitted,
_______________________________
Date Approved:______________________________
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