WATER POLLUTION CONTROL AUTHORITY
TOWN OF SOUTH WINDSOR
MINUTES PAGE 1
REGULAR MEETING SPRENKEL ROOM FEBRUARY 4, 2003
Members present: Joseph Carino, Chairman; Ed Havens, Jr.; Carol Fletterick; Robert Dickinson; Clifford Slicer; Timothy Moriarty (alternate),
Michael Gauthier (alternate)
Members absent: Richard Aries
Staff present: Fred Shaw, Superintendent of Pollution Control
CALL TO ORDER
Chairman Carino called the meeting to order at 7:30.
ACCEPTANCE OF MINUTES OF PREVIOUS MEETINGS
January 7, 2003
Motion to approve the minutes of January 7, 2003 as presented.
Motion was made by Mr. Havens
Seconded by Mr. Dickinson
The motion carried unanimously
Chairman Carino asked if everyone had read and reviewed the minutes of the December 17, 2002 meeting. This meeting was not on the agenda and at this time it was decided not to move it onto the agenda. Mr. Moriarty commented he had reviewed the minutes and felt there were areas that should be stronger and include more detail with regards to the objections made by the developer and the accusation of possible perjury. There was an accusation that the verification in and of itself was totally wrong. The tapes will be reviewed and any and all information pertinent to this will be included. The December 17, 2002 meeting will be on the agenda in March for approval.
Chairman Carino appointed Timothy Moriarty to fill in for Richard Aries. Chairman Carino retracted his decision to appoint Mr. Moriarty and instead named Michael Gauthier to fill in for Mr. Aries, in order to follow party lines.
NEW BUSINESS
Chairman Carino asked for a motion to move an Item onto the New Business portion of the agenda ahead of the C1 item listed.
280 Sullivan Avenue
Mr. Shaw explained the applicant previously received approval to put in a sewer line running from the sewer lateral on Sullivan Avenue to serve at least one of the buildings on the property. They were to install an 8” line, but it turns out there is already a 6” sewer line and one of the two buildings on that lot has been tied in and has
WATER POLLUTION CONTROL AUTHORITY
TOWN OF SOUTH WINDSOR
MINUTES PAGE 2
REGULAR MEETING SPRENKEL ROOM FEBRUARY 4, 2003
been paying user charges for nearly 30 years. We have a situation where there are 2 small office areas and the owner is looking for approval to use a 6” sewer line instead of installing an 8” line.
Motion was made to move 280 Sullivan Avenue onto the agenda as Item C1 – New Business and moving previous item C1 to C2.
Motion was made by Ms. Fletterick
Seconded by Mr. Dickinson
The motion carried unanimously
This plan was approved in August, it involved the installation of an 8” line to serve the building located at 280 Sullivan Avenue. A monitoring manhole would be required as part of the installation and a manhole located at the connection point would also be required. Mr. Shaw recommended the Authority allow the applicant to install a 6” line in place of the 8” line, with a 2% slope. A 6” line with a 2% slope can carry a lot more flow than would be needed. The only change would be the size of the pipes, a manhole would still be required at the connection and the monitoring manhole would also be required in the right of way. Approximately 4.3 acres of land are developable at this location. The potential exists for future development, if in the future more
development is anticipated or the use of the property should change involving additional flow, Mr. Shaw recommended the owner be responsible for coming back to the WPCA for consideration of replacing the 6” pipe with an 8”. It appears that there will be 3 buildings tying into this line, all the buildings will house office space.
Motion was made to approve a change of the original approval dated July 30, 2002 to permit the use of the existing 6” pipes instead of the proposed 8” pipe. This approval is conditional and applies to the service of 3 offices as shown in referenced plans. Any further development of the property will require that the developer return to the WPCA for further consideration. The application previously approved was shown in Drawing No. 1 through 3, entitled “ 280 Sullivan Avenue, LLC – Site Plan of Development”, filed with the Town Engineering Department, Final Plan #02-38P and also subject to the following conditions: technical approval of the Town of South Windsor Engineering Department.
Motion was made by Mr. Dickinson
Seconded by Mr. Havens
The motion carried unanimously
REVIEW OF FY 2003/2004 POLLUTION CONTROL BUDGET
Mr. Shaw reviewed the proposed FY 2003/2004 Pollution Control budget explaining the changes necessary in the budget for this coming year and the need for such changes. The changes are listed below:
Personnel services were increased to accommodate salary increases for union contract employees. We are looking at a 3½% wage increase for union employees. Employee benefits were increased to accommodate an increase in insurance benefits.
WATER POLLUTION CONTROL AUTHORITY
TOWN OF SOUTH WINDSOR
MINUTES PAGE 3
REGULAR MEETING SPRENKEL ROOM FEBRUARY 4, 2003
There has been a major increase (Account 221) in the cost of chemicals for de-watering wastewater sludge and odor control, both as to quantity and cost for chemicals. There is an increase in this budget in the amount of $17,000.
The increase ($3,089.00) in Account 222 for motor vehicle supplies reflects the addition of expenditures for vehicles previously listed under account 232. The cost of gasoline and expenditure of vehicles has been combined under this account.
An increase ($1,625.00) in Account 223 is due to the addition of replacement clothing and an increase in the reimbursement for safety shoes.
Account 232 Equipment Repair was increased ($42,948.00) to reflect the allocation of funds previously listed under account 373. These funds are for the equipment expenditures not related to contractor activity. We buy the parts needed to be replaced and do the work ourselves rather than hire an outside contractor.
Professional Services, Account 320 has increased ($14,784.00) as a result of the Nitrogen Credit Payments that will begin next year, and the transfer of the plant NPDES permit fee from account 374. Once we implement our own nitrogen removal system our credit payments will be reduced.
Account 330 Rentals & Leases shows a decrease in the amount of $33,062.00, this is a result of transferring costs for sludge transportation to account 371.
The Utilities Account 360 increased by $2,900.00 due to higher than anticipated utility usage.
An increase in Account 371 Maintenance Contracts in the amount of $42,066.00 was the result of transferring costs for sludge transportation.
There is a decrease in Account 373 repair maintenance equipment in the amount of $31,000.00. This decrease is caused by moving non-contractor equipment and pump station costs to Account 232.
Account 375 Recruitment & Training has increased by $6,100.00. An emphasis will be placed on training on-site as well as seminars and training classes offered outside the workplace.
Account 390 Other Purchase Services increased by $41,213.00 due to higher costs for Vernon and Manchester sanitary sewer services. This large increase in partly due to the fact the Town of Manchester has not billed us for the past five years, we have recently received a bill covering that period.
WATER POLLUTION CONTROL AUTHORITY
TOWN OF SOUTH WINDSOR
MINUTES PAGE 4
REGULAR MEETING SPRENKEL ROOM FEBRUARY 4, 2003
The increase in Account 393 Internal Service Charge in the amount of $6,740.00 is due to charges from other Town agencies for services provided to Pollution Control.
Mr. Shaw reviewed the Debt Service portion of the budget and also the Capital Improvements section. The Debt Service is fairly straightforward; we pay a fee to the Town of Vernon to participate in the upgrade of their treatment plant which is related to our inter-town agreement. We also pay on a low interest loan to the State for the UV System.
The various capital improvements include the development of a SCADA system; this will monitor the pump stations and notify our people when a problem occurs. The underground storage tanks need to be replaced this year; the State has changed the replacement time from 20 years to 15 years. Our 2 in ground tanks must be replaced with above ground tanks.
The utility truck will need to be replaced this year. We are in the process of designing an upgrade to the Pleasant Valley Pump Station; this should be completed in March at that time we will go out for bid. In the Facility Plan the issue of upgrading all the pump stations was included. We have recently applied for a grant for upgrading of the pump stations; we will get a 20-year low interest loan. The state has notified us that we will be given consideration for this project. The $209,000.00 and $910,000.00 figures shown under the collection system capital improvements will be spread out over a 20- year period.
Mr. Moriarty expressed some concern regarding the increase in expenditures; we are looking for an increase of 11%. Revenue is expected to decrease this coming year and expenses will be increasing. Mr. Shaw explained the Capital Projects will be taken from the Capital Fund Balance there is money to handle these costs. All expenses are covered by the residential/commercial user charges collected.
Chairman Carino asked Mr. Shaw if the staff was prepared to look at the budget and make cuts if requested to do so by the Town Manager. Mr. Shaw stated they would be prepared to take the necessary steps to reduce the budget.
Motion to approve the proposed FY 2003/2004 Pollution Control Budget as presented.
Motion was made by Mr. Dickinson
Seconded by Mr. Slicer
The motion carried unanimously
COMMUNICATIONS AND REPORTS
Mr. Shaw told the Authority the Facility Plan has been submitted to DEP and from his conversation with them today it is nearing approval.
WATER POLLUTION CONTROL AUTHORITY
TOWN OF SOUTH WINDSOR
MINUTES PAGE 5
REGULAR MEETING SPRENKEL ROOM FEBRUARY 4, 2003
We have approval for money to enter into the design phase for the treatment plant, before we can obtain any grant funds, we will also need approval of the construction phase. In other words the Town will have to pledge to pursue and pay the construction as well. After Mr. Shaw discusses this matter with Attorney Guliano and the Council he will come back to the Authority. No money will be expended until we receive the grant.
PUBLIC PARTICIPATION (Items not on the agenda) – None
BILLS, CHANGE ORDERS, DISBURSEMENTS – None
UNFINISHED BUSINESS – None
MOTION TO GO INTO EXECUTIVE SESSION TO DISCUSS PENDING CLAIMS
Motion was made to go into Executive Session at 8:50 by Mr. Dickinson
Seconded by Ms. Fletterick
The motion carried unanimously
By General Consensus motion was made to go out of Executive Session at 8:57
ADJOURNMENT
Motion to adjourn was made at 8:58 by Mr. Slicer
Seconded by Mr. Havens
The motion carried unanimously
Respectfully submitted,
___________________________
Deborah Dumas
Recording Secretary
Date Approved:____________________________
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