WATER POLLUTION CONTROL AUTHORITY
TOWN OF SOUTH WINDSOR
MINUTES PAGE 1
REGULAR MEETING SPRENKEL ROOM SEPTEMBER 3, 2002
Members present: Joseph Carino, Chairman; Ed Havens, Jr.; Carol Fletterick;
Clifford Slicer; Matthew Davis; Tim Moriarty (alternate)
Members absent: Richard Aries; Robert Dickinson
Staff present: C. Fred Shaw, Superintendent of Pollution Control
CALL TO ORDER
Chairman Carino called the meeting to order at 7:30.
ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
July 30, 2002
There is a typographical error on page 3, line 6 of the motion regarding Berry Farm – Approval to Connect, the word “conditioners”: should read “condition”. Also, the third line from the bottom of the motion regarding Berry Farm states “this must be recorded prior to issuance of first certificate of occupancy”, it is unclear where this statement should be placed in the motion. This statement refers to the notice regarding change in ownership. Chairman Carino also commented the motion refers to the statement “all conditions must be met as set forth by the planning and zoning approval”, conditions to be met are those set forth by the WPCA. If the units of the property become units of single ownership, there must be a document in Town records to say that all
property owners must have the right of access to the lateral. Chairman Carino felt this statement should be strengthened to say a notice must be put on file with the Town that assures each individual property owner if and when property is sold individually the property owner will have the right of access to the lateral to the sewer line.
Motion was made to postpone the acceptance of minutes until a rewrite of the Berry Farm approval correctly stating the WPCA requirements is completed.
Motion was made by Mr. Slicer
Seconded by Mr. Davis
The motion carried unanimously
NEW BUSINESS
Review of the Town of South Windsor Strategic Plan
Michael Gantick, Director of Public Works was present to review and answer any questions the Authority had relating to the Strategic Plan. The Strategic Plan contains needs or items that are of the most interest to residents and staff. This is an ongoing process in the hopes all Boards and Commissions would be able to communicate better with each other. The Resource Guide helped to organize the Boards and bring all the information for each Board together in one location. The Resource Guide explains to new and potential members the work involved in each group. The Strategic Plan has helped to clear the air and pinpoint to each Board and Commission what the other Boards
WATER POLLUTION CONTROL AUTHORITY
TOWN OF SOUTH WINDSOR
MINUTES PAGE 2
REGULAR MEETING SPRENKEL ROOM SEPTEMBER 3, 2002
NEW BUSINESS, Continued
and Commissions are doing and also how the work each one does affects the other. One of the other positive steps involves the meeting of a leadership roundtable twice a year. This leadership roundtable discussion brings together the Chairman’s of the various Boards and another member of the Board, the Town Manager, the Town Council, and the Mayor. This is an opportunity to discuss common goals and issues, which impact each commission in different ways. During the last two discussions everyone was given the opportunity to speak and give an update on their Board or Commission. This has been a very beneficial discussion, and has proven to be a networking and business opportunity for some.
Mr. Gantick also explained a revised budget process the Town staff has undertaken. This will give the Town Council the opportunity to better understand the needs of each department by meeting with them in advance of budget approval.
The Strategic Plan will enable the Town to reach the same goal in the most efficient way possible. In summary the Strategic Plan is being implemented to make South Windsor the best Town to live, work and grow.
Chairman Carino had several comments – he felt it was important to keep the Strategic Plan alive, not let it be put on the shelf and forgotten. Chairman Carino felt it was important each commission have the opportunity to meet and talk with the Town Council prior to the start of the budget process. A quarterly meeting (or whatever time- table would be suitable) with the Town Council and Chairpersons of the Boards and Commissions would be beneficial in discussing what direction the Town is going, especially in the financial area. It would give everyone a chance to be heard and gain insight into the projects and concerns each Board and Commission has. Mr. Gantick stated there is a meeting of this type scheduled in November.
Mr. Davis felt the WPCA Facilities Plan is integrated to a large extent with the Economic Development objective of the Town. He felt the most valuable thing the WPCA could do is make sure the Capital Facilities are where they should be and this would help to control the mill rate. Mr. Gantick said that in the process of completing this Strategic Plan it has been found that commissions are now cross-referencing projects and finding that in some cases policies may have to be reviewed and changed if necessary.
During the roundtable discussions it was found that the sharing of information is critical in anticipating future needs. Mr. Slicer stated in his experience with various Boards and Commissions it is essential to communicate to all involved projects that will impact the Town in the near and distant future.
The discussion continued with members presenting their opinions and experiences and the benefit of being dedicated to the Strategic Plan.
WATER POLLUTION CONTROL AUTHORITY
TOWN OF SOUTH WINDSOR
MINUTES PAGE 3
REGULAR MEETING SPRENKEL ROOM SEPTEMBER 3, 2002
NEW BUSINESS, Continued
Residential Sewer User Billing Fiscal Year 2002/2003 – Approval to Bill
Mr. Shaw passed out a Memorandum (Attachment A) showing new residential sewer connections for the FY 2002/2003. The total number of new residential connections is 106. The total number of connections for billing is 7,791, and total revenue in the amount of $1,573,110.
Motion to approve the residential sewer user billing for Fiscal Year 2002/2003.
Motion was made by Ms. Fletterick
Seconded by Ms. Slicer
The motion carried unanimously
Strategic Plan Survey (Completion and submittal)
The Strategic Plan Survey was discussed and completed (Attachment B).
COMMUNICATION AND REPORTS
Mr. Shaw has received several responses regarding the tour of the Treatment Plant. It would not be a problem to conduct individual tours if needed. It was decided to wait another week to receive the calendars from the Authority members. At that time a tour or several tours, if needed, will be scheduled.
PUBLIC PARTICIPATION (Items not on the agenda) – None
BILLS, CHANGE ORDERS, DISBURSEMENTS – None
UNFINISHED BUSINESS
Evergreen Walk – Sewer Connection Update
It was requested to keep the Evergreen Walk Project on the agenda with each meeting, if there are any updates to be announced they can be given at that time. Mr. Shaw told the Authority the engineering firm, for the developer, submitted plans showing the sewer line from the Clark Street Pump Station to the westside of Buckland Road. The plan has been reviewed by Town staff and it was found to lack some needed details. The plan will be sent back to the engineer for implementation of the changes required by the Town staff. The engineering firm met with the Town Attorney and Mr. Shaw in July to discuss the needs of the Town and what the developer is looking for. When the engineering firm has completed this information Mr. Shaw will review it with the Town Manager and the WPCA.
WATER POLLUTION CONTROL AUTHORITY
TOWN OF SOUTH WINDSOR
MINUTES PAGE 4
REGULAR MEETING SPRENKEL ROOM SEPTEMBER 3, 2002
MOTION TO GO INTO EXECUTIVE SESSION TO DISCUSS PENDING CLAIMS – None
ADJOURNMENT
Motion to adjourn was made at 9:05 by Ms. Fletterick
Seconded by Mr. Slicer
The motion carried unanimously
Respectfully submitted,
___________________________
Deborah Dumas
Recording Secretary
Date Approved:_________________________________
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