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WATER POLLUTION CONTROL AUTHORITY
TOWN OF SOUTH WINDSOR
REGULAR MEETING 7:30 P.M.
SPRENKEL ROOM PAGE 1 OCTOBER 2, 2001
Members Present: Thomas Hindson, Chairperson, Joseph Carino, Robert Dickinson
Alternate: Edward Havens, Jr.
Members Absent: Richard Aries, Carol Fletterick, Clifford Slicer
Alternate: J. Paul Oates
Staff Present: Fred Shaw
CALL TO ORDER
Chairman Hindson called the meeting to order at 7:30 and appointed Mr. Havens to be a voting member in place of Carol Fletterick.
ACCEPTANCE OF MINUTES OF PREVIOUS MEETINGS
Mr. Carino asked to have the alternates names specified in the area of Members Present and Members Absent in the minutes of each meeting. This change will be done effective with the current minutes (as shown above).
Motion to approve the September 4, 2001 minutes as amended
Motion was made by Mr. Carino
Seconded by Mr. Dickinson
Motion carried unanimously
NEW BUSINESS
Flax Hill Senior Housing
Mr. Shaw explained to the Authority the continuing problem with the sewer system located at the senior housing complex known as Flax Hill. When the complex was constructed it was found the sewer lateral was laid in the wrong direction, creating a low flow that produced periodic blockages. The Town has maintained the system by doing periodic flushing, this was intended to be a temporary solution and it was felt this has gone on for too long. Mr. Shaw has advised the Housing Authority it is now their responsibility to hire a contractor to take care of this problem. The Authority will continue to receive updates on this situation.
Town Strategic Plan
The Authority reviewed and discussed the items necessary to complete the worksheet given to them at the last meeting. A draft copy of the worksheet was completed and is included with these minutes (Attachment A). The completed copy will be discussed and finalized at the next regular meeting on November 7, 2001.
WATER POLLUTION CONTROL AUTHORITY
TOWN OF SOUTH WINDSOR
REGULAR MEETING 7:30 P.M.
SPRENKEL ROOM PAGE 2 OCTOBER 2, 2001
NEW BUSINESS, Continued
Review and discussion of FY 2000/2001 WPCA Annual Report
The WPCA Annual Report was mailed to the members prior to the meeting it was reviewed and all agreed that it was acceptable as written.
Motion to approve the FY 2000/2001 WPCA Annual Report as submitted
Motion was made by Mr. Hindson
Seconded by Mr. Dickinson
Motion carried unanimously
COMMUNICATION AND REPORTS
Mr. Shaw reported the Benedict Drive Pump Station improvements are nearly completed.
The engineer is seeking additional compensation; Mr. Shaw is now in discussion with the Town Manager and Town Attorney regarding these charges. This project took longer than expected and used most of the funds available. Additional money may be needed and it would be up to the WPCA to approve the payment of these funds. The contract has exceeded the contract time and the engineer feels he has the right to request additional funds. A contract was recently signed for the improvements to the Clark Street pump station and that project will take approximately one year. The engineering firm is the one used with the UV system and that project came in on time and right on budget.
PUBLIC PARTICIPATION (Items not on the agenda)
BILLS, CHANGE ORDERS, DISBURSEMENTS
UNFINISHED BUSINESS
Clarification of procedure for absentee notification and notification of alternates
Mr. Shaw explained he felt the motion did not make the process clear. Mr. Carino read the motion as follows: is desirable if possible. A discussion followed regarding the responsibility
WATER POLLUTION CONTROL AUTHORITY
TOWN OF SOUTH WINDSOR
REGULAR MEETING 7:30 P.M.
SPRENKEL ROOM PAGE 3 OCTOBER 2, 2001
UNFINISHED BUSINESS, Continued
Clarification of procedure for absentee notification and notification of alternates
of the member to call and who to notify in case of an absence. It was decided the members would call the Secretary if they were unable to attend this call should be made as early as possible. The Secretary would then contact the alternates to ensure a quorum would be present.
Motion was made to replace the previous motion with the following - that WPCA Secretary be notified as early as possible, if a member or alternate will be absent. The Secretary will then contact the alternate(s) to make certain they will be attending. At the meeting the alternate will be appointed a voting member to fill in for the absent member, if possible the alternate will be of the same political party.
Motion was made by Mr. Dickinson
Seconded by Mr. Hindson
Motion carried unanimously
735 John Fitch Blvd. (Discussion regarding request for refund)
Motion was made to postpone discussion of Unfinished Business, Items 2 Motion was made by Mr. Carino
Seconded by Mr. Hindson
Motion carried unanimously
Motion to adjourn was made at 9:13 by Mr. Hindson
Seconded by Mr. Havens
Motion carried unanimously
Respectfully submitted,
Deborah Dumas
Recording Secretary
Date approved:____________________
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