South Windsor Public Building Commission
Minutes – Special Meeting – June 22, 2015
A special meeting of the Public Building Commission was held on June 22, 2015 in Room 106 at Ellsworth School, 1737 Main Street. The following people were in attendance:
Members Present: Howard (Hap) Fitts, Carol Kelley, Charley Lyons, Matthew Montana and Edward O’Connell
Also Present: Colliers Representative Chuck Warrington, Drummey Rosane Anderson Representative Scot Woodin (via phone), Gilbane Representative, Karrie Kratz, and SWPS Representative, Patrick Hankard.
Chairman Fitts called the meeting to order at 6:30 PM.
Presentation of Value Engineering Recommendations for the Orchard Hill Project: Mr. Warrington provided the commission with a letter dated June 22, 2015 outlining the formal transmission of the design development reconciled estimate and value engineering recommendations. He advised that the design development estimate was $1,766,200 or 6.3% over the construction budget. He presented the value engineering items which brought down the variance from $1,766,200 to $340,000 or 1.2% over the construction budget if accepted by the commission. He advised that the project team is comfortable going to the Construction Document phase of the project with the numbers as presented. He reviewed each of the items on the value engineering listing and he, Mr. Woodin and Ms. Kratz
answered questions posed by commission members.
Approve Value Engineering Recommendations: Following the presentation, Mr. Warrington indicated that the team was seeking the approval from the commission on the recommendations as presented. Mr. Montana noted his concern that the overall cost of the project seems to keep growing and questioned what would happen if the team needed to find additional money for the project. Mr. Woodin relayed his confidence in the design development document set, noting that it is very well defined and that he did not anticipate that it would grow in scope. He also relayed that there remains a 5% design contingency. Mr. Warrington agreed with Mr. Woodin, noting that the set of documents is very well designed. Following the commission’s deliberations, the following motion was made:
MOTION: Move to accept the Value Engineering Items totaling $1,426,200 as presented. (O’Connell/Kelley)
VOTE: Approved/Unanimous (5-0)
Mr. Woodin advised the commission that at the June 18 architectural design committee meeting, Michelle Lipe requested that the design team attend a follow-up meeting with the architectural design committee to discuss its concerns with exterior building pallet. Mr. Woodin indicated that he would follow up with Ms. Lipe.
There being no other business being brought before the commission, the meeting was adjourned at 7:30 PM.
Respectfully submitted,
Ann Walsh
Clerk
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