South Windsor Public Building Commission
Minutes – Regular Meeting – June 10, 2015
A regular meeting of the Public Building Commission was held on June 10, 2015 in Room 106 at Ellsworth School, 1737 Main Street. The following people were in attendance:
Members Present: Howard (Hap) Fitts, Carol Kelley, Charley Lyons, Matthew Montana and Edward O’Connell
Also Present: SWPS Representative, Dr. Kate Carter, Colliers Representative Chuck Warrington, Drummey Rosane Anderson Representative Jim Barrett, and Gilbane Representatives Karrie Kratz and Peter Adamowicz.
Chairman Fitts called the meeting to order at 6:30 PM.
APPROVAL OF MINUTES
On a motion made by Mrs. Kelley, seconded by Mr. Lyons, the minutes of the May 13, 2015 Public Building Commission meetings were approved. Motion passed unanimously.
REVIEW CORRESPONDENCE/COMMUNICATIONS AND COMMENTS FROM THE PUBLIC: No discussion.
ORCHARD HILL ELEMENTARY SCHOOL PROJECT UPDATE
OPM Report: Mr. Warrington provided the commission with an update on the project since the last meeting. He advised that the design team has been working on the design development review and estimate reconciliations and that the commissioning agent had reviewed the plans and provided comments. He reviewed the milestone schedule, reporting that the project is on schedule as planned. He requested that the commission consider scheduling a special meeting for June 17 in order to review and approve the value engineering recommendations which are currently under review.
DRA Report: Mr. Barrett advised that the Community Informational Meeting was held on May 28. He thanked the commission and administration for their assistance in organizing the meeting which was well attended. Mr. Barrett reviewed the schedule of upcoming meetings with each of the local commissions including planning and zoning, inland wetlands, the architectural design review committee and the WPCA.
Design Development Estimate Review: Mr. Warrington advised the commission on the activities relative to the design development estimate. He advised that the project is currently tracking over budget by 6.3% or $1,766,200. This number has been reduced from the schematic design phase where the budget was tracking at approximately 17% over budget. He continued to review the budget in detail, noting that the design team has identified items for possible reduction which are being vetted. He reviewed a graph detailing similar projects and their trends, which he summarized that the Orchard Hill project is on target comparatively. The design team provided insight to the commission members regarding several of the items under consideration to reduce the overall budget.
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Approval for OPM/Board of Education to advertise for third party code review: Mr. Warrington noted that the RFP had been provided to the PBC at its last meeting for consideration. He advised that the commission’s attorney, Karrie Olsen, had reviewed the document. He reiterated that the town’s Chief Building Official, Chris Dougan, is in favor of the commission moving forward with the independent third party code review. In response to a question regarding whether this expense was in the current budget, Mr. Warrington advised that it was, however, noted his belief that the cost may come in higher than the budgeted amount.
MOTION: Move to approve the issuance of an RFP for an Independent Third Party Code Reviewer for the Orchard Hill project. (Kelley/O’Connell)
VOTE: Approved/Unanimous (5-0)
NEW BUSINESS
Approval of Invoices
MOTION: Move to approve the following invoices. (Kelley/Lyons)
- Invoice#9 from Drummey Rosane Anderson in the amount of $72,645.56 representing professional services from May 1, 2015 to May 31, 2015.
- Invoice# from Strategic Building Solutions in the amount of $6,944 representing professional services from May 1, 2015 to May 31, 2015.
- Invoice#1663 from Sustainable Engineering Solutions, LLC in the amount of $8,025 representing professional services for the period ending May 31, 2015.
VOTE: Approved/Unanimous (5-0)
There being no other business being brought before the commission, the meeting was adjourned at 7:00 PM.
Respectfully submitted,
Ann Walsh
Clerk
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