South Windsor Public Building Commission
Minutes – Regular Meeting – April 8, 2015
A regular meeting of the Public Building Commission was held on April 8, 2015 in Room 106 at Ellsworth School, 1737 Main Street. The following people were in attendance:
Members Present: Howard (Hap) Fitts, Carol Kelley, Jim Neary & Matthew Montana
Also Present: SWPS Representative, Daniel Hansen, Strategic Building Solutions Representatives Chuck Warrington and Joseph Lucas, Drummey Rosanne Representatives Jim Barrett, Scot Woodin and Jim Guarino, and Gilbane Representative Karie Kratz.
Chairman Fitts called the meeting to order at 6:30 PM.
APPROVAL OF MINUTES
On a motion made by Mr. Neary seconded by Mrs. Kelley the minutes of the March 4 and March 11, 2015 Public Building Commission meetings were approved. Motion passed unanimously.
REVIEW CORRESPONDENCE/COMMUNICATIONS AND COMMENTS FROM THE PUBLIC:
Ms. Ginny Hole, 185 Hopewell Boulevard, addressed the commission as a member of the South Windsor Walk and Wheel Ways. She requested that the commission consider putting in a 10 foot multi-use path between Foster Street and Arnold Way, rather than sidewalks. She reviewed the parking areas in order to determine what spaces could be utilized by the South Windsor Walk and Wheel Ways. Mr. Barrett provided suggestions and Mr. Hansen indicated his confidence level that there would be ample space to accommodate the fourth grade program.
ORCHARD HILL ELEMENTARY SCHOOL PROJECT UPDATE
OPM Report: Mr. Warrington provided the commission with an update on the activities that had taken place since the last meeting. He advised that the architects are in the design development stage. He also noted that the contract for the commissioning agent is currently being finalized. He reviewed several upcoming dates on the schedule:
- PBC Meeting May 13, 2014: Presentation of Design Development Plans
- Proposed Special PBC Meeting May 27: Presentation of Schematic Design Reconciled Estimate & Recommended Value Engineering items
- Proposed Special PBC Meeting June 3 (if necessary): Continuation of Value Engineering discussions
In addition, he advised commission members that he would be requesting approval to issue an RFP for a third party code review, noting that the staff at the State of CT is very limited and have been referring code reviews back to towns. He indicated that this expense is included in the overall project costs.
Design Development Update by DRA: Mr. Woodin provided the commission with the work completed on the design development to date. He reviewed sketches and renderings of the building and provided the commission with several samples of proposed materials for its consideration. He reviewed the exterior of the building as well as the interior spaces of the lobby, cafeteria, main office and gymnasium, providing the members with the proposed materials being considered for those spaces. He advised that he has been working in conjunction with Mr. Hansen and Principal Tortora, as well as his staff, to arrive at the final iterations of these spaces. Commission members posed questions regarding the design and finishes. With regard to a question posed by Mr. Montanna regarding
whether the proposed gym is smaller than the current gym at Orchard Hill, Mr. Woodin indicated that the gym will be 4,600 square feet but will not be a regulation size court. Mr. Hansen noted that the gym will be larger than what currently exists at Orchard Hill. Mr. Neary noted that the lines would need to be brought in at least 3 feet on each side, to which DRA agreed. Mr. Woodin closed by stating that unless he received other information from commission members, that this is the direction that DRA is proceeding and that they are currently on target with the project. Mr. Hansen added that the staff at Orchard Hill have been very pleased with the level of responsiveness that DRA has had regarding the programing spaces. There were no objections by commission members to the direction in which DRA was moving with regard to the design.
Mr. Robert Dickinson, 19 Birch Road, South Windsor, requested permission to speak. He read a letter written to the commission in support of the need for a 10 foot multi-use path from Foster Street to Arnold Way. He stressed that such a path would provide safe passage for people walking and biking. He also noted that he would not be in favor of planting trees adjacent to the bike path due to potential root damage.
PBC Action Item – Possible Approval of Additional Environmental Services: Mr. Woodin recapped the need for the additional services based on the Phase I and Phase II environmental studies. DRA has worked with SBS and established a scope of services via Milone & MacBroom to remediate the issue. Mr. Warrington brought the commission’s attention to a letter from Milone & MacBroom, which they had been provided in their meeting packet, describing the proposed services. He also advised that he thoroughly vetted all invoices and challenged any charges to which he did not agree. Mr. Neary stated his concern that following this approval, the commission could be billed for additional services and requested reassurance that this amount will remedy the issue. Mr.
Woodin indicated his belief that they have covered everything and are fairly confident that they can maintain this amount.
A motion was made by Mrs. Kelley, seconded by Mr. Montana to approve additional environmental design services associated with addressing the pesticides identified in the Task 2 Environmental Study in the amount of $27,970. Motion passed unanimously.
NEW BUSINESS
Approval of Invoices
A motion was made by Mr. Neary, seconded by Mrs.Kelley to approve the following invoices as presented:
- Invoice#7 from Drummey Rosanne Anderson in the amount of $134,802.50 representing professional services from March 1, 2015 to March 31, 2015
- Invoice#13764 from Strategic Building Solutions in the amount of $6,982 representing professional services from February 23, 2015 to March 29, 2015.
Motion passed unanimously.
There being no other business being brought before the commission, the meeting was adjourned at 7:55 PM.
Respectfully submitted,
Ann Walsh
Clerk
| 
