South Windsor Public Building Commission
Minutes – Regular Meeting – March 11, 2015
A regular meeting of the Public Building Commission was held on March 11, 2015 in Room 106 at Ellsworth School, 1737 Main Street. The following people were in attendance:
Members Present: Howard (Hap) Fitts, Carol Kelley, Jim Neary, Charley Lyons, Edward O’Connell & Matthew Montana
Also Present: SWPS Representatives, Dr. Kate Carter & Patrick Hankard, Strategic Building Solutions Representatives Marc Sklenka & Chuck Warrington, Drummey Rosanne Representatives Jim Barrett, & Scot Woodin, and Gilbane Representative Karie Kratz.
Chairman Fitts called the meeting to order at 6:30 PM.
APPROVAL OF MINUTES
On a motion made by Mr. Neary seconded by Mrs. Kelley the minutes of the February 11 and February 18, 2015 Public Building Commission meetings were approved. Motion passed unanimously.
Discussion: Mrs. Kelley noted that the February 11 meeting minutes should be changed to reflect that Mr. Kyle Zimmer’s address is Bourbon Street. The clerk indicated she would make that change.
REVIEW CORRESPONDENCE/COMMUNICATIONS AND COMMENTS FROM THE PUBLIC: No comments were made.
ORCHARD HILL ELEMENTARY SCHOOL PROJECT UPDATE
OPM Report: Mr. Warrington provided the commission with an update on the activities that had taken place since the last meeting. He advised that the project team is moving forward with the design development phase of the project. In addition, he reviewed the milestone schedule for the project highlighting several upcoming dates. Following the presentation of the design development plans, estimated to take place at the April 15 meeting, there will be a two week estimating review period. On May 13 the team will provide a reconciled estimate of the plans based on the review. The target start date of construction is February 2016, with the target occupancy of the building in August of 2017.
Design Development Update by DRA: Mr. Woodin provided the commission with the work completed on the design development to date. He reviewed sketches and renderings of the building and provided the commission with several samples of proposed materials for its consideration. Following his review he requested feedback from the members regarding their opinion of the renderings. Commission members and administration provided their feedback.
PBC Action Item – Possible Approval of Additional Environmental Services: Mr. Warrington advised that as a result of the Task I and Task II Environmental study and the pesticides discovered at the site, additional services are required in order to address the pesticides. As such, DRA had submitted a Professional Services Supplement in the amount of $27,970, of which $14,000 was completed in November and December. Mr. Sklenka advised that the funds for this expense are incorporated in the $33.5MM budget. In response to a request by Mr. Neary, Mr. Warrington provided a copy of the supplement for his review. Mr. Neary inquired whether DEEP was in agreement with the mediation process being followed to which Mr. Woodin advised that DEEP
is in agreement with the direction in which Milone & MacBroom is going for the remediation. There was some discussion regarding the proposed height of the berm and concern among PBC members and administration with the height. Mr. Barrett indicated that he is looking to address that concern. The commission will review the supplement submitted by DRA and place it on the agenda for the next PBC meeting.
NEW BUSINESS
Approval of Invoices
A motion was made by Mr. Lyons, seconded by Mrs. Kelley to approve the following invoices as presented:
- Invoice#6 from Drummey Rosanne Anderson in the amount of $23,879.30 representing professional services from February 1, 2015 to February 28, 2015
- Invoice#13629 from Strategic Building Solutions in the amount of $7,116 representing professional services from January 26, 2015 to February 22, 2015.
- Invoice#1754379 from The Hartford Courant in the amount of $740.56 for the Commissioning Agent advertisement
Executive Session
A motion was made by Mr. Neary, seconded by Mr. O’Connell to move into executive session at 8:00 P.M. to discuss the response to proposals for commissioning agent and to include Dr. Carter and Mr. Hankard. Motion passed unanimously.
The commission adjourned the executive session by consensus at 8:20 PM.
Possible action concerning request for proposals for Commissioning Agent for Orchard Hill Elementary School Project.
A motion was made by Mr. Neary, seconded by Mr. Lyons to accept Sustainable Engineering Solutions as the Commissioning Agent for the Orchard Hill Elementary School project at a contract rate of $67,500. Motion passed unanimously.
Mr. Neary noted that all four PBC members present during the interviews unanimously supported this firm.
There being no other business being brought before the commission, the meeting was adjourned at 8:30 PM.
Respectfully submitted,
Ann Walsh
Clerk
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