South Windsor Public Building Commission
Minutes – Regular Meeting – September 3, 2014
Members Present: Howard (Hap) Fitts, Ken Jeski, Carol Kelley, Charley Lyons, and Edward O’Connell
Also Present: BOE Representatives, Dr. Carter, Patrick Hankard and Daniel Hansen; Strategic Building Solutions Representatives Marc Sklenka and Chuck Warrington, and Drummey Rosane Anderson Representatives, Jim Barrett, Scot Woodin and Rick Lawrence.
Chairman Fitts called the meeting to order at 6:30 PM.
Approval of Minutes
A motion was made by Mr. Neary, seconded by Mr. Jeski to approve the minutes of the August 20, 2014 meeting as presented. Motion passed unanimously.
Owner’s Project Manager Report
SBS reported on the progress to date with regard to the project, and updated the commission on meetings that have transpired:
- A kick-off meeting on August 5th with representation from the board of education, DRA, SBS and PBC,
- A meeting with DRA and district administrators on August 18th,
- An educational programing meeting with administration on August 28th,
- Future meetings are scheduled with school departments on September 9th & 10th
Discussion and Possible Action Regarding the Engagement of Services through DRA
Mr. Sklenka informed the commission that at this time they would need to engage in the services of a land surveyor, a wetland surveyor, a geotechnical engineer and an environmental site assessment, all of which are key in terms of understanding what conditions exist on the site and which could dictate where the building is proposed. In order to accomplish this, Mr. Sklenka recommended that the commission contract with DRA to engage these services and provided an explanation for the recommendation.
Following discussions among members present, the following motion was made:
A motion was made by Mr. Neary, seconded by Mr. O’Connell to authorize the architect (DRA) to engage the services of the land surveyor, wetland surveyor, geotechnical engineer, and environmental site assessment consultant for the Orchard Hill Elementary School project.~ The services noted would become sub-consultants to DRA. Motion passed unanimously.
Discussion and Possible Action Regarding Contracting with a Construction Manager vs. General Contractor
Mr. Sklenka provided a presentation on the construction delivery options and reviewed the advantages and disadvantages of utilizing a construction manager versus a general contractor.
The commission members discussed both options and received input from DRA, SBS and Mr. Hankard regarding their experiences with both delivery methods.
A motion was made by Mr. Neary, seconded by Mr. O’Connell to authorize SBS to work with Murtha Culina to facilitate the process of engaging a construction manager for the Orchard Hill Elementary School Project. Motion passed unanimously.
Meeting Planning
Mr. Sklenka suggested that the commission may want to establish a working group to attend meetings that will occur throughout the project in order to report back to the commission as a whole. Mr. Barrett reassured the commission that these meetings would be information gathering meetings and that all milestone decisions would come before the entire commission for action. Mr. Barrett also shared with the commission activities that have happened to date as well as upcoming activities that DRA is coordinating.
Following the discussion, Chairman Fitts reviewed the idea with commission members and it was determined that although not required, members could attend these meetings based on their availability.
The next regularly scheduled meeting will be held on October 8, 2014 at 6:30 pm.
A motion was made by Mr. Neary, seconded by Mr. O’Connell to adjourn the meeting at 7:25 PM. Motion passed unanimously.
Respectfully submitted,
Ann M. Walsh
Clerk
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