South Windsor Public Building Commission
Minutes – Regular Meeting – March 19, 2014
Members Present: Hap Fitts, Jim Neary, Ken Jaski, Carol Kelley, Charlie Lyons and Tim Wentzell
Also Present: BOE Representatives, Dr. Kate Carter, David Joy, Chris Chemerka and Patrick Hankard
Mr. Fitts called the meeting to order at 7:30 PM.
Mr. Fitts called for nominations for committee chairman and vice chairman.
A motion was made by Mr. Neary, seconded by Mr. Jeski to nominate Hap Fitts as Chairman and Charlie Lyons as Vice Chairman. The motion passed unanimously.
A motion was made by Mr. Neary, seconded by Mr. Jeski to schedule regular Public Building Commission meetings on the first Wednesday of each month at 6:30 PM in the board room of the South Windsor Public Library. The motion passed unanimously.
Chairman Fitts introduced superintendent, Dr. Kate Carter, noting that the school district hired a firm to provide them with the numbers for the elementary proposal, which were included in the referendum question. He requested Dr. Carter provide the commission with an update. Dr. Carter advised that Friar Associates was hired to provide the board with pre-referendum work and exception reporting on the prior elementary facilities study. Dr. Carter will provide the commission with all of the documentation to-date regarding the plan, following the March 25 referendum.
Chairman Fitts noted that, following the referendum, the commission will reconvene to discuss the next steps. He noted that the Town Council has only now taken action to involve the PBC and that the commission was not involved in the study regarding the features and financial information that was developed by the architect. He noted his concern that the PBC would be starting behind schedule. Dr. Carter proposed the idea of the PBC utilizing an owner’s representative to oversee the project and assist the PBC in writing the RFPs, establishing a flow chart and time sequence for the project, facilitating the selection of the architect and providing additional services to the commission. Dr. Carter offered that the Board could assist in paying for the owner’s rep in order to jump
start the process. Mr. Jeski suggested that the Town may want to consider hiring someone with construction management experience to represent the Town and PBC throughout the 10-year project.
The commission will continue the discussions of the owner’s rep at the next meeting.
Due to a conflict with the board, Dr. Carter requested whether the next PBC meeting could be moved to April 3 in order to allow her and Chairman Joy to present the plan to the commission. The commission agreed by consensus.
The next meeting of the PBC will be held on April 3 at 6:30 PM.
There being no other business to come before the meeting, the meeting was adjourned at 8:10 PM.
Respectfully submitted,
Ann M. Walsh
Clerk
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