AGENDA
TOWN COUNCIL REGULAR MEETING
COUNCIL CHAMBERS MONDAY, MAY 4, 2015
SOUTH WINDSOR TOWN HALL TIME: 7:00 P.M.
After Roll Call is complete, the Mayor will read a proclamation recognizing the month of May as National Bike Month.
REMINDER: There are two Public Hearings scheduled, one at 8:00 p.m. regarding lease purchase financing for the acquisition of Eversource Streetlights and replacement LED Streetlights; and the second one at 8:30 p.m. regarding lease purchase financing for the development of a synthetic turf field at the South Windsor High School.
1. Call Meeting to Order
2. Prayer: Councilor Paterna
3. Pledge of Allegiance
4. Roll Call
5. Public Input
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
6. Environmental Health & Safety Message
7. Adoption of Minutes of Previous Meetings
8. Public Petitions
9. Communications from Officers and Boards Directly Responsible to Council
10. Reports from Standing Committees
11. Reports of Temporary Committees
12. Consent Agenda
[All items listed with an asterisk (*) are considered to be routine by the Town Council and will be enacted by one Motion. There will be no separate discussion of these items unless a Council member so requests, in which event the item will be removed from the General Order of Business and be considered in its normal sequence on the Agenda.]
AGENDA
Regular Meeting – Town Council
Monday, May 4, 2015
13. Unfinished Business
None
14. New Business
A. Budget Presentation: Volunteer Fire Department
- Budget Presentation: Fire Marshal
C. Budget Presentation: Police Department
D. Resolution Authorizing the Town Manager to Enter into a Lease Purchase Agreement for the Acquisition of Street and Outdoor Lighting Equipment from Eversource Energy and Retrofit with LED Technology
E. Resolution Authorizing the Town Manager to Enter into a Contract with AMERESCO, Inc. for the Conversion of Eversource Streetlights to LED Technology
F. Resolution Authorizing the Town Manager to Enter into Lease Financing and Execute all Related Construction Documentation for the Approved South Windsor High School Stadium Athletic Field and Track Improvement Project
G. Resolution Appointing Michael Saimond (D) an Alternate to the Park & Recreation Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting
H. Resolution Authorizing Town Manager to Sign a Three Year Extension of the Current Contract for the Curbside Collection of Refuse and Recyclables
I. Resolution Authorizing Town Manger to Sign a Contract for Refuse Disposal Services
J. Resolution Authorizing the Town Manger to Enter into a Contract with the Department of Economic & Community Development for a $7,430 Grant-in-Aid
K. Resolution Referring the Proposal to Create a Community Gardens Site on the former Nelson Farm Property at 504 Deming Street to the South Windsor Planning & Zoning Commission Pursuant to Section 8-24 of the Connecticut General Statutes
AGENDA
Regular Meeting – Town Council
Monday, May 4, 2015
14. New Business (Continued)
L. Resolution Amending an Approved Resolution from the April 6, 2015 Town Council Meeting Regarding the Development of a Complete Streets Policy
M. Resolution Approving a Refund of Taxes to Twenty-One (21) South Windsor Taxpayers
15. Passage of Ordinance
16. Communications and Reports from Town Manager
[Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
17. Public Input
[Per Town Council
Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
- Communications and Petitions from Council
[Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
19. Executive Session
20. Adjournment
RESOLUTIONS
Monday, May 4, 2015
7. Adoption of Minutes of Previous Meetings
(Councilor Pendleton)
BE IT RESOLVED that the South Windsor Town Council approves the Minutes of the following Town Council Meetings: Regular Meeting of April 20, 2015.
14. New Business
A. Budget Presentation: Volunteer Fire Department
- Budget Presentation: Fire Marshal
- Budget Presentation: Police Department
D. Resolution Authorizing the Town Manager to Enter into a Lease Purchase Agreement for the Acquisition of Street and Outdoor Lighting Equipment from Eversource Energy and Retrofit with LED Technology
(Councilor Wagner)
WHEREAS, Eversource Energy currently owns, operates and maintains approximately 2,414 street and outdoor lighting fixtures and 813 poles in the Town; and
WHEREAS, the Town expects to pay Eversource Energy over $430,000 in Fiscal Year 2015-2016 and an increasing amount in subsequent years for the operation and maintenance of the Town’s street and outdoor lighting equipment; and
WHEREAS, by acquiring the Eversource street and outdoor lighting equipment and retrofitting that equipment with LED (Light Emitting Diode) technology, the Town expects to realize considerable savings after a simple payback period of approximately five (5) years; and
WHEREAS, rebates and other incentives are expected to apply; and
WHEREAS, lease purchase financing and maintenance (including the impact on insurance and property tax revenue) can be arranged such that the conversion to LED provides cash savings every year relative to the current budget projections; and
(Resolution Continued on Next Page)
RESOLUTIONS
Regular Meeting – Town Council
Monday, May 4, 2015
14. D. (Continued)
WHEREAS, savings can be applied to further energy efficiency projects that will generate additional long-term savings; and
WHEREAS, application of current budget estimates to financing avoids impacting the Capital Improvement Program; and
WHEREAS, the Town has issued an RFP and the Energy Committee has evaluated responses from several companies and recommended a contractor
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby authorizes Town Manger, Matthew B. Galligan to enter into a Lease Purchase Agreement for the acquisition of street and outdoor lighting equipment from Eversource Energy and a contract with the selected contractor for Phase I to:
- Prepare cost/benefit analysis for the potential purchase and LED retrofit of street and outdoor lighting equipment. The contractor shall prepare a financial analysis that shows the cost benefit of both purchasing the street lights from Eversource Energy and retrofitting of said lights to LED technology. The Financial Analysis will include all present and future costs, lost revenues, new revenues, savings, avoidance costs and other costs and benefits associated with both the purchase and retrofitting. A present worth analysis or other ROI/business decision analysis method (approved by the Town) will be used to determine if the remainder of the scope below is continued.
- Prepare an investment grade audit of existing street and outdoor lighting equipment owned by Eversource Energy.
- Assist the Town in valuation and acquisition of Eversource Energy owned streetlights.
- Assist the Town in the final selection/design of LED street and outdoor lighting equipment.
- Provide and install selected LED street and outdoor lighting equipment.
- Arrange five (5) year to ten (10) year lease-purchase financing of Phase I, such financing to include acquisition of a number of Eversource Energy streetlights and LED replacement fixtures such that Phase I financing does not exceed $1,500,000, which shall include the cost of the above audit, valuation, selection/design, procurement and installation of LED street and outdoor lighting equipment.
RESOLUTIONS
Regular Meeting – Town Council
Monday, May 4, 2015
14. New Business (Continued)
E. Resolution Authorizing the Town Manager to Enter into a Contract with AMERESCO, Inc. for the Conversion of Eversource Streetlights to LED Technology
(Councilor Mirek)
WHEREAS, at the April 28, 2015 special meeting of the South Windsor Energy Committee, the committee approved a motion to recommend AMERESCO, Inc. as the company to contract with for services and lease/purchase financing related to the acquisition of street and outdoor lighting equipment from Eversource Energy and retrofit to LED technology
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council authorizes Town Manager, Matthew B. Galligan to enter into a contract with AMERESCO, Inc. and sign all necessary documents.
F. Resolution Authorizing the Town Manager to Enter into Lease Financing and Execute all Related Construction Documentation for the Approved South Windsor High School Stadium Athletic Field and Track Improvement Project
(Councilor Riley)
WHEREAS, on June 2, 2014 the Town Council voted unanimously to authorize the Town Manager to work with the Superintendent to develop a plan to install synthetic turf on the South Windsor High School Stadium Field; and
WHEREAS, on July 8, 2014 the Board of Education voted unanimously to authorize the Superintendent to work with the Town Manager on this plan; and
WHEREAS, on February 3, 2015 the Board of Education also adopted a three (3) year strategic plan that includes improving the high school Stadium Field by installing synthetic turf; and
WHEREAS, the Town Council recognizes that each of the twenty (20) high schools recognized by the State Department of Education as being in South Windsor High School’s peer group have, or are in the process of installing synthetic turf fields; and
(Resolution Continued on Next Page)
RESOLUTIONS
Regular Meeting – Town Council
Monday, May 4, 2015
14. F. (Continued)
WHEREAS, the South Windsor Town Council also recognizes the need to invest in recreation facilities, including the Stadium Field at the high school, in a manner that will benefit our high school student athletes, Town recreation programs and community as a whole; and
WHEREAS, a plan has been developed for the Stadium Field that will benefit the community and does provide for the installation of synthetic turf and for other needed and timely improvements as detailed in the report prepared by Milone and MacBroom dated October 12, 2014 (hereinafter the “Plan”); and
WHEREAS, the Plan was approved by the Town Council on April 6, 2015
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby directs Town Manager, Matthew B. Galligan to enter into lease financing of up to $1,450,000 for a term not to exceed seven (7) years and to execute all necessary construction documents related to the Plan.
G. Resolution Appointing Michael Saimond (D) an Alternate to the Park & Recreation Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting
(Councilor Pendleton)
BE IT RESOLVED that the South Windsor Town Council hereby appoints Michael Saimond (D) an Alternate to the Park & Recreation Commission for a term ending December 31, 2017 to fill an unexpired vacancy and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.
H. Resolution Authorizing Town Manager to Sign a Three Year Extension of the Current Contract for the Curbside Collection of Refuse and Recyclables
(Councilor Delnicki)
WHEREAS, the Town of South Windsor received competitive bids on February 11, 2009 for residential curbside refuse and recyclables collection services; and
(Resolution Continued on Next Page)
RESOLUTIONS
Regular Meeting – Town Council
Monday, May 4, 2015
14. H. (Continued)
WHEREAS, the Town of South Windsor signed an Agreement with All American Waste, LLC, on May 11, 2009 for a seven (7) year contract for the collection of residential refuse and recyclables; and
WHEREAS, this Contract provided an opportunity for a three (3) year extension; and
WHEREAS, the Town has negotiated favorable terms with All American Waste, LLC for a three (3) year contract extension with an increase in unit costs during the first year based upon a Consumer Price Index (urban) adjustment, and unit costs unchanged in the remaining two (2) years; a change in Fuel Adjustment base rate of $2.51 to $3.40. All other terms and conditions would remain the same
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby authorizes the Town Manager to sign a three (3) year contract extension with All American Waste, LLC for the curbside collection of residential refuse and recyclables.
I. Resolution Authorizing Town Manger to Sign a Contract for Refuse Disposal Services
(Deputy Mayor Havens)
WHEREAS, the Town’s current contract with the Connecticut Resources and Recovery Authority (now known as Materials Innovation and Recycling Authority-MIRA) for refuse disposal services expires on June 30, 2015; and
WHEREAS, the Central Connecticut Solid Waste Authority (CCSWA) solicited Requests for Proposals on December 19, 2014 for solid waste disposal services for the Town of Manchester, Cromwell, and South Windsor; and
WHEREAS, the CCSWA received proposals from Wheelabrator Technologies, Murphy Road Recycling (All American Waste, LLC) and Materials Innovation and Recycling Authority; and
WHEREAS, the lowest cost proposal ($65 per ton) as submitted by Murphy Road Recycling (All American Waste, LLC); and
(Resolution Continued on Next Page)
RESOLUTIONS
Regular Meeting – Town Council
Monday, May 4, 2015
14. I. (Continued)
WHEREAS, The Town has further negotiated favorable terms for a contract period of July 1, 2015 to November 12, 2017 with a tip fee of $63.00 per ton
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby authorizes the Town Manager to sign an agreement with Murphy Road Recycling (All American Waste, LLC) for refuse disposal services for the period July 1, 2015 to November 12, 2017.
J. Resolution Authorizing the Town Manger to Enter into a Contract with the Department of Economic & Community Development for a $7,430 Grant-in-Aid
(Councilor Snyder)
BE IT RESOLVED that the South Windsor Town Council authorizes Town Manager, Matthew B. Galligan to enter into a contract between the “State Historic Preservation Office of the Department of Economic & Community Development” and the Town of South Windsor for a $7,430 Historic Preservation Grant-in-Aid to the South Windsor Historic District Commission; and
BE IT FURTHER RESOLVED that said $7,430 Grant is awarded to assist the Commission in conducting Phase IIIb of its historic and architectural resource inventory of the buildings located in Town.
K. Resolution Referring the Proposal to Create a Community Gardens Site on the former Nelson Farm Property at 504 Deming Street to the South Windsor Planning & Zoning Commission Pursuant to Section 8-24 of the Connecticut General Statutes
(Councilor Paterna)
WHEREAS, the Town purchased a 10.92 acre property in November, 2010 with Open Space Bond monies; and
WHEREAS, the property known as the “Nelson Farm”, with frontage on Deming Street consists largely of previously cultivated farmland; and
WHEREAS, the Town has proposed this location be used for additional community gardens to include seventy (70) 20’ x 40’ plots and six (6) raised handicap accessible planting beds, 4’ x 8’ x 30” in size; and
(Resolution Continued on Next Page)
RESOLUTIONS
Regular Meeting – Town Council
Monday, May 4, 2015
14. K. (Continued)
WHEREAS, the current community gardens at the Avery Street property totaling 61 plots at 20’ x 38’ each are fully subscribed with 26 individuals on a wait list; and
WHEREAS, development of the new community gardens at 490 Deming Street will be funded by a combination of in-house efforts by the Parks & Recreation Department, in-kind contributions of South Windsor Food Alliance volunteers and a $20,000 grant from the State of Connecticut, Department of Agriculture Farmland Restoration Program; and
WHEREAS, the Town recognizes the value of gardening in that it provides for physical activity and a local natural food source for sustaining health and wellness of our residents
NOW, THEREFORE, BE IT RESOLVED that the proposal to create an additional community gardens site on the “Nelson Farm” Property at 490 Deming Street be submitted to the South Windsor Planning & Zoning Commission for a report pursuant to Section 8-24 of the Connecticut General Statutes.
L. Resolution Amending an Approved Resolution from the April 6, 2015 Town Council Meeting Regarding the Development of a Complete Streets Policy
(Councilor Mirek)
WHEREAS, at the April 6, 2015 Town Council meeting a resolution regarding the development of a Complete Streets Policy was approved; and
WHEREAS, the last paragraph read “NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby directs Town Manager, Matthew B. Galligan, to consult with interested stakeholders and prepare a preliminary policy, within 60 days, that demonstrate the Town’s commitment to the development of Complete Streets, where practical and feasible, for the benefit of the entire community; and
WHEREAS, the last paragraph was submitted to the Council incorrectly
(Resolution Continued on Next Page)
RESOLUTIONS
Regular Meeting – Town Council
Monday, May 4, 2015
14. L. (Continued)
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council amends the last paragraph of the approved resolution from the April 6, 2015 Town Council meeting regarding the development of a Complete Streets Policy to have the last paragraph to read as follows: NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby directs Town Manager, Matthew B. Galligan to direct appropriate Town staff to consult with interested stakeholders and utilize available public and private resources to prepare a policy that demonstrates the Town’s commitment to the development of Complete Streets, where practical and feasible, for the benefit of the entire community for public comment and further action by the Council”.
M. Resolution Approving a Refund of Taxes to Twenty-One (21) South Windsor Taxpayers
(Councilor Riley)
BE IT RESOLVED that the South Windsor Town Council hereby approves a refund of property taxes to twenty-one (21) South Windsor Taxpayers, the total of said refund being $10,379.82, and as more fully described on attached Exhibit A.
15. Passage of Ordinance
16. Communications and Reports from Town Manager
[Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
17. Public Input
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town
18. Communications and Petitions from Council
[Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
19. Executive Session
20. Adjournment
TO BE PUBLISHED IN THE JOURNAL INQUIRER
April 27, 2015
LEGAL AD
TOWN OF SOUTH WINDSOR
Notice is hereby given that the South Windsor Town Council has set Monday, May 4, 2015, at 8:00 p.m., in the Council Chambers of the South Windsor Town Hall, 1540 Sullivan Avenue, South Windsor, Connecticut as the time and place for a Public Hearing to receive citizen input on lease purchase financing for the acquisition of Eversource Streetlights and Replacement LED Streetlights.
Dated at South Windsor, Connecticut this 24th day of April 2015.
Attested to by:
Deborah W. Reid
Clerk of the Council
TO BE PUBLISHED IN THE JOURNAL INQUIRER
April 27, 2015
LEGAL AD
TOWN OF SOUTH WINDSOR
Notice is hereby given that the South Windsor Town Council has set Monday, May 4, 2015, at 8:30 p.m., in the Council Chambers of the South Windsor Town Hall, 1540 Sullivan Avenue, South Windsor, Connecticut as the time and place for a Public Hearing to receive citizen input on lease purchase financing for the development of a synthetic turf field at the South Windsor High School.
Dated at South Windsor, Connecticut this 24th day of April 2015.
Attested to by:
Deborah W. Reid
Clerk of the Council
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