AGENDA
TOWN COUNCIL REGULAR MEETING
COUNCIL CHAMBERS MONDAY, DECEMBER 15, 2014
SOUTH WINDSOR TOWN HALL TIME: 7:00 P.M.
1. Call Meeting to Order
2. Prayer: TBD
3. Pledge of Allegiance
4. Roll Call
5. Public Input
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
6. Environmental Health & Safety Message
7. Adoption of Minutes of Previous Meetings
8. Public Petitions
9. Communications from Officers and Boards Directly Responsible to Council
10. Reports from Standing Committees
11. Reports of Temporary Committees
12. Consent Agenda
[All items listed with an asterisk (*) are considered to be routine by the Town Council and will be enacted by one Motion. There will be no separate discussion of these items unless a Council member so requests, in which event the item will be removed from the General Order of Business and be considered in its normal sequence on the Agenda.]
13. Unfinished Business
A. Resolution Removing from the Table Item 14. A. of the Town Council’s Regular Meeting of December 1, 2014 – Resolution Authorizing the Town Manager to Sign and Execute a Participation Agreement for Municipal Textile Recycling Services Between the Town of South Windsor and Bay State Textiles, inc.
AGENDA
Regular Meeting – Town Council
Monday, December 15, 2014
13. Unfinished Business (Continued)
B. Resolution Authorizing the Town Manager to Sign and Execute a Participation Agreement for Municipal Textile Recycling Services Between the Town of South Windsor and Bay State Textiles, Inc.
C. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article I, Section 2
D. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article I, Section 3 (a)
E. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article I, Section 3 (c)
F. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article I, Section 3 (e)
G. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article IV, Section 2 (d)
H. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article IV, Section 2 (e)
I. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article V, Section 1 (c)
J. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article V, Section 1 (f) (g) and (h)
K. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article VII, Section 1 (a)
L. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article VII, Section 1 (c)
M. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article VIII, Section 4
N. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article IX, Section 7 (a)
AGENDA
Regular Meeting – Town Council
Monday, December 15, 2014
13. Unfinished Business (Continued)
O. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article IX, Section 7 (a) – Audit Committee
P. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article IX, Section 7 (a) – Energy Committee
Q Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article IX, Section 7 (a) – Public Health and Safety Committee
R. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article XI
14. New Business
A. Resolution Appointing the Current WPCA Members to Transition Terms and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting
B. Resolution Reappointment Marion Burke (U) to the Housing Authority and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting
- Resolution Approving a Refund of Taxes to Twenty-One (21) South Windsor Taxpayers
D. Discussion Item: Business Incubator, (requested by Councilor Mirek)
E. Discussion Item: Cost Containment Strategy, (requested by Councilor Wagner)
- Discussion Item: Health Care Costs for Town Employees, (requested by Mayor Anwar)
- Discussion Item: Pension Costs for Town Employees, (requested by Mayor Anwar)
- Discussion Item: Status of the Dashboard, (requested by Mayor Anwar)
- Discussion Item: Health Department Reorganization (requested by Town Manager, Matthew B. Galligan)
AGENDA
Regular Meeting – Town Council
Monday, December 15, 2014
15. Passage of Ordinance
16. Communications and Reports from Town Manager
[Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
17. Public Input
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
- Communications and Petitions from Council
[Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
19. Executive Session
A. Discussion of documents containing financial information provided in confidence and exempt from disclosure pursuant to C.G.S. §1-200(6) and §1-210(b)(5)(B) regarding the Health Department Reorganization.
20. Adjournment
RESOLUTIONS
Monday, December 15, 2014
7. Adoption of Minutes of Previous Meetings
(Councilor Mirek)
BE IT RESOLVED that the South Windsor Town Council approves the Minutes of the following Town Council Meetings: Public Hearing Meeting Minutes of December 1, 2014; Regular Meeting Minutes of November 17, 2014 and December 1, 2014; and Special Meeting Minutes of November 24, 2014.
13. Unfinished Business
A. Resolution Removing from the Table Item 14. A. of the Town Council’s Regular Meeting of December 1, 2014 – Resolution Authorizing the Town Manager to Sign and Execute a Participation Agreement for Municipal Textile Recycling Services Between the Town of South Windsor and Bay State Textiles, inc.
(Councilor Pendleton)
BE IT RESOLVED that the South Windsor Town Council hereby removes from the table, Item 14. A. of the Town Council’s Regular Meeting of December 1, 2014 – Resolution authorizing the Town Manager to sign and execute a Participation Agreement for Municipal Textile Recycling Services between the Town of South Windsor and Bay State Textiles, Inc.
B. Resolution Authorizing the Town Manager to Sign and Execute a Participation Agreement for Municipal Textile Recycling Services Between the Town of South Windsor and Bay State Textiles, Inc.
(Councilor Delnicki)
WHEREAS, Municipal members of the Central Connecticut Solid Waste Authority have the option of participating in a Textile Recycling Services contract; and
WHEREAS, materials that would be acceptable are items such as footwear, clothing, certain accessories, linens and stuffed animals which will be collected by Bay State Textiles, Inc. from collection bins in the Town of South Windsor every 14 days; and
WHEREAS, Bay State Textiles, Inc. will pay the Town a fee of $100/ton for materials collected; and
(Resolution Continued on Next Page)
RESOLUTIONS
Regular Meeting – Town Council
Monday, December 15, 2014
13. B. (Continued)
WHEREAS, the Town will pay Central Connecticut Solid Waste Authority an administrative fee of 3% of fees collected; and
WHEREAS, the Town of South Windsor is interested in participating in this program
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby authorizes Town Manager, Matthew B. Galligan to sign and execute a Participation Agreement for Municipal Textile Recycling Services between the Town of South Windsor and Bay State Textiles, Inc., subject to review by the Town Attorney.
C. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article I, Section 2
(Councilor Wagner)
BE IT RESOLVED that the South Windsor Town Council hereby approves an amendment to the South Windsor Town Council Rules and Procedures, Article I, Section 2 as follows:
The Regular Meetings of the Council shall be held on the first and third Monday of each month, except August, at 7:00 p.m. at the South Windsor Town Hall. If at any time any Regular Meeting falls on a holiday, such Regular Meeting shall be held on the next business day. If it shall be unsafe to meet in the place designated, the meetings may be held at such place as designated by the Mayor, provided a copy of the minutes of any such meeting adequately setting for the nature of the emergency and the proceedings occurring at such meeting shall be filed with the Town Clerk not later than seventy-two (72) hours following the holding of such meeting.
D. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article I, Section 3 (a)
(Councilor Snyder)
BE IT RESOLVED that the South Windsor Town Council hereby approves an amendment to the South Windsor Town Council Rules and Procedures, Article I, Section 3 (a) as follows:
RESOLUTIONS
Regular Meeting – Town Council
Monday, December 15, 2014
13. D. (Continued)
a. The Mayor or the Clerk, upon written orders from the Mayor or at least three (3) Members of the Council, shall be empowered to call Special Meetings and shall give notice of time and place of Special Meetings and reasons therefore by email, mail or by personal delivery to all Council Members, Town Manager and Town Attorney at least forty-eight (48) hours before the time of such meeting.
E. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article I, Section 3 (c)
(Deputy Mayor Havens)
BE IT RESOLVED that the South Windsor Town Council hereby approves an amendment to the South Windsor Town Council Rules and Procedures, Article I, Section 3 (c) as follows:
c. Notice of the time and place of such Special Meetings shall be posted in the office of the Town Clerk and a newspaper or newspapers having general circulation in the Town shall be advised of such Special Meetings at least forty-eight (48) hours prior to the time of said meeting. The notice shall specify the business to be transacted.
F. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article I, Section 3 (e)
(Councilor Paterna)
BE IT RESOLVED that the South Windsor Town Council hereby approves an amendment to the South Windsor Town Council Rules and Procedures, Article I, Section 3 (e) as follows:
- In the event of a weather related cancellation of a Regular Meeting, a Special Meeting may be called as follows:
- The Mayor or at least three (3) Members of the Council shall be empowered to call a Special Meeting and shall give notice of the time and place, stating that the reason is a weather related cancellation of the Regular Meeting, by email, mail or by personal delivery to all Council Members, Town Manager and Town Attorney at least twenty-four (24) hours before the time of such meeting.
RESOLUTIONS
Regular Meeting – Town Council
Monday, December 15, 2014
13. F. (Continued)
- The business to be considered at this Special Meeting shall be solely that business which was to be conducted at the Regular Meeting which was cancelled because of weather.
- Notice of the time and place of this Special Meeting shall be posted not less than twenty-four (24) hours before the meeting on the Town Internet website, if available, and filed not less than twenty-four (24) hours prior to the time of such meeting in the office of the Town Clerk.
G. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article IV, Section 2 (d)
(Councilor Mirek)
BE IT RESOLVED that the South Windsor Town Council hereby approves an amendment to the South Windsor Town Council Rules and Procedures, Article IV, Section 2 (d) as follows:
d. The South Windsor Resident or Taxpayer shall limit his/her speaking time to three (3) minutes. This may be exceeded with the consent of the Council.
H. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article IV, Section 2 (e)
(Councilor Pendleton)
BE IT RESOLVED that the South Windsor Town Council hereby approves an amendment to the South Windsor Town Council Rules and Procedures, Article IV, Section 2 (e) as follows:
- During this segment of the meeting, a South Windsor Resident or Taxpayer wishing to speak to any matter on the Agenda shall take precedence over those wishing to speak to an Item not on the Agenda.
RESOLUTIONS
Regular Meeting – Town Council
Monday, December 15, 2014
13. Unfinished Business (Continued)
I. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article V, Section 1 (c)
(Councilor Delnicki)
BE IT RESOLVED that the South Windsor Town Council hereby approves an amendment to the South Windsor Town Council Rules and Procedures, Article V, Section 1 (c) as follows:
- Additional items for the Agenda may be made by the above persons provided that all such additions be supplied to the Clerk of the Council at least five (5) business days prior to the meeting for which they are intended for consideration. The name of the person submitting an item for Council consideration shall appear on the Agenda after the item submitted.
J. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article V, Section 1 (f) (g) and (h)
(Councilor Wagner)
BE IT RESOLVED that the South Windsor Town Council hereby approves an amendment to the South Windsor Town Council Rules and Procedures, Article V, Section 1 (f) (g) and (h) as follows:
f. The Clerk of the Council will provide a list of the New Business Agenda items, as submitted to the Clerk under these Rules, intended for consideration at the next meeting of the Town Council members by email or fax at least three (3) business days prior to the meeting. However, errors, delays and/or unintentional omissions of the items will not prevent the Council from taking up the items at the Council Meeting, so long as the items are taken up as otherwise provided under these Rules.
g. The Agenda shall contain the following notice:
Public Meetings are the time and place at which the Town Council conducts official business of the Town. The Council reserves time and invites the public to be heard during three segments of each Public Meeting, as follows:
RESOLUTIONS
Regular Meeting – Town Council
Monday, December 15, 2014
13. J. (Continued)
Item #5 and #17:
Public Input – A segment of up to thirty (30) minutes (which may be extended by the Chair with consent of the Council) is set aside to hear from the public on any matter. Precedence is given during this segment to any South Windsor Resident or Taxpayer who wishes to speak to any matter on the Agenda. South Windsor Residents or Taxpayers generally are to limit their comments to three (3) minutes each and shall avoid personalities or impugning of improper motive to any person.
Item #8:
Public Petitions – A South Windsor Resident or Taxpayer may petition the Council, in writing, to include a new item on the Agenda for the next Regular Meeting of the Council. An item duly presented in writing shall be placed on the Agenda for such meeting. South Windsor Residents or Taxpayers shall refrain from any discussion of the item until the next Regular Meeting, except when the Chair, with the unanimous consent of the Council Members present, shall suspend the rules.
h. For the purpose of this section, the day of the Town Council meeting shall be considered a business day prior to the meeting.
K. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article VII, Section 1 (a)
(Councilor Snyder)
BE IT RESOLVED that the South Windsor Town Council hereby approves an amendment to the South Windsor Town Council Rules and Procedures, Article VII, Section 1 (a) as follows:
a. All Ordinances and Resolutions except those relating to appointments or designation of officers of the council or its internal procedures shall be introduced in written form, (Charter, Section 307). It shall be the duty of the Clerk of the Council immediately upon introduction of a written ordinance to prepare at least fifteen copies of each such proposed ordinance, one copy of which shall be retained in the Town Clerk’s Office for public inspection, and one copy to be posted in a public place in the Town office building. For the convenience of the public, copies shall be placed in each of the Town’s public libraries and, if feasible, should be posted on the Town’s website.
RESOLUTIONS
Regular Meeting – Town Council
Monday, December 15, 2014
13. Unfinished Business (Continued)
L. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article VII, Section 1 (c)
(Deputy Mayor Havens)
BE IT RESOLVED that the South Windsor Town Council hereby approves an amendment to the South Windsor Town Council Rules and Procedures, Article VII, Section 1 (c) as follows:
c. Any Ordinance shall be introduced and a time and place set for Public hearing as follows:
BE IT RESOLVED an Ordinance entitled: (Name Ordinance) on file in the Town Clerk’s Office is introduced and (state date, time and location) is set for a Public Hearing on said Ordinance.
M. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article VIII, Section 4
(Councilor Paterna)
BE IT RESOLVED that the South Windsor Town Council hereby approves an amendment to the South Windsor Town Council Rules and Procedures, Article VIII, Section 4 as follows:
Resignations of elected Town officials shall be submitted directly to the Town Clerk, with a copy to the Clerk of the Council. Further, the Clerk of the Council shall advise the Town Clerk in writing of all subsequent appointments to fill unexpired terms of elected officials within three (3) days of action by the Town Council on such resignation and/or appointments.
RESOLUTIONS
Regular Meeting – Town Council
Monday, December 15, 2014
13. Unfinished Business (Continued)
N. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article IX, Section 7 (a)
(Councilor Mirek)
BE IT RESOLVED that the South Windsor Town Council hereby approves an amendment to the South Windsor Town Council Rules and Procedures, Article IX, Section 7 (a) as follows:
- The following Standing Committees, consisting of three (3) or more Members from the Council (which include the Mayor), shall be appointed by the Mayor within two (2) weeks of the adoption of the Rules and Procedures, temporary or otherwise, by the Council and shall be subject to confirmation by the Council
Audit Committee
Committee of Ethics
Energy Committee
Education Committee
Financial Planning Committee
Personnel Committee
Public Health & Safety Committee
And such other Standing Committees as the Council may from time to time approve.
O. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article IX, Section 7 (a) – Audit Committee
(Councilor Pendleton)
BE IT RESOLVED that the South Windsor Town Council hereby approves an amendment to the South Windsor Town Council Rules and Procedures, Article IX, Section 7 (a) – Audit Committee as follows:
RESOLUTIONS
Regular Meeting – Town Council
Monday, December 15, 2014
13. O. (Continued)
Audit Committee
The purpose of this committee is to hire (or recommend hiring of) and evaluate performance of the Town’s financial auditor. Meet quarterly to conduct a post audit meeting with the auditor; review internal controls and programs and controls designed to prevent and detect fraud including compliance with same with auditor; and plan future audits. Meet as necessary to review and forward to auditor suspected fraud or illegal acts affecting the government that come to the attention of the committee. Management is responsible for forwarding these items to the committee as soon as possible.
P. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article IX, Section 7 (a) – Energy Committee
(Councilor Delnicki)
BE IT RESOLVED that the South Windsor Town Council hereby approves an amendment to the South Windsor Town Council Rules and Procedures, Article IX, Section 7 (a) – Energy Committee as follows:
Energy Committee
The purpose of this committee shall be to investigate appropriate and cost-effective opportunities for implementing energy efficiency measures in all aspects of South Windsor’s public buildings, including operational changes and changes in maintenance or capital improvements. These recommendations shall be forwarded to the Town Council or appropriate municipal agency or official as designated by the Town Council.
Research and facilitate the use of clean, renewable energy within the Town of South Windsor.
Educate South Windsor residents about clean energy options, energy efficiency, and energy conservation.
RESOLUTIONS
Regular Meeting – Town Council
Monday, December 15, 2014
13. P. (Continued)
Identify appropriate Federal and State incentive and grant programs that provide opportunities for clean, renewable energy, energy efficiency or energy conservation.
Take advantage of unique opportunities and resources within South Windsor for providing clean, renewable energy to help fulfill local energy needs.
Q Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article IX, Section 7 (a) – Public Health and Safety Committee
(Deputy Mayor Havens)
BE IT RESOLVED that the South Windsor Town Council hereby approves an amendment to the South Windsor Town Council Rules and Procedures, Article IX, Section 7 (a) – Public Health and Safety Committee as follows:
Public Health and Safety Committee
The purpose of this committee shall be to study our problems of both public health and safety, and bring to the attention of the Council whatever measures the committee believes necessary to improve our standards in both of these fields; also, to maintain liaison between the Board of Education, the Planning and Zoning Commission, the Town Manger, the Water Pollution Control Authority, the Volunteer Fire Department, the Ambulance Service Provider for the Town, and the Council.
R. Resolution Approving an Amendment to the South Windsor Town Council Rules and Procedures, Article XI
(Councilor Snyder)
BE IT RESOLVED that the South Windsor Town Council hereby approves an amendment to the South Windsor Town Council Rules and Procedures, Article XI as follows:
Meetings of the Council shall not be later than 11:00 p.m. unless this rule is waived by a unanimous vote of the Council.
RESOLUTIONS
Regular Meeting – Town Council
Monday, December 15, 2014
14. New Business
A. Resolution Appointing the Current WPCA Members to Transition Terms and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting
(Councilor Wagner)
BE IT RESOLVED that the South Windsor Town Council hereby appoints the following current members of the WPCA to transition terms in accordance with Section 98-31(c) of the Town Ordinances, beginning November 30, 2014 and ending as indicated below:
- Richard Aries (D), Edward Havens, Jr. (D) and Robert Dickenson (R) to terms ending November 30, 2015.
- William Vees (D) to a term ending November 30, 2016.
- Donald Antaya (R), Vicki Paliulis (R) and Carol Fletterick (D) to term sending November 30, 2017.
- Richard Siedman (R) an Alternate and Atif Quraishi (D) an Alternate to terms ending November 30, 2015.
BE IT FURTHER RESOLVED that this motion be postponed to the next regularly scheduled meeting.
B. Resolution Reappointment Marion Burke (U) to the Housing Authority and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting
(Councilor Paterna)
BE IT RESOLVED that the South Windsor Town Council hereby reappoints Marion Burke (U) to the Housing Authority for a term ending November 30, 2019 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.
C. Resolution Approving a Refund of Taxes to Twenty (20) South Windsor Taxpayers
(Councilor Mirek)
BE IT RESOLVED that the South Windsor Town Council hereby approves a refund of property taxes to twenty-one (21) South Windsor Taxpayers, the total of said refund being $4,331.87, and as more fully described on attached Exhibit A.
RESOLUTIONS
Regular Meeting – Town Council
Monday, December 15, 2014
14. New Business (Continued)
D. Discussion Item: Business Incubator, (requested by Councilor Mirek).
E. Discussion Item: Cost Containment Strategy, (requested by Councilor Wagner).
F. Discussion Item: Health Care Costs for Town Employees, (requested by Mayor Anwar).
G. Discussion Item: Pension Costs for Town Employees, (requested by Mayor Anwar).
H. Discussion Item: Status of the Dashboard, (requested by Mayor Anwar).
I. Discussion Item: Health Department Reorganization, (requested by Town Manager, Matthew B. Galligan)
15. Passage of Ordinance
16. Communications and Reports from Town Manager
[Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
17. Public Input
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town
18. Communications and Petitions from Council
[Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
19. Executive Session
A. Discussion of documents containing financial information provided in confidence and exempt from disclosure pursuant to C.G.S. §1-200(6) and §1-210(b)(5)(B) regarding the Health Department Reorganization.
20. Adjournment
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