TO BE PUBLISHED IN THE JOURNAL INQUIRER
September 8, 2014
LEGAL AD
TOWN OF SOUTH WINDSOR
Notice is hereby given that the South Windsor Town Council has set Monday, September 15, 2014, at 8:00 p.m., in the Council Chambers of the South Windsor Town Hall, 1540 Sullivan Avenue, South Windsor, Connecticut as the time and place for a Public Hearing to receive citizen input on the construction of new sidewalks on a portion of Ayers Road to connect the upper parking lot at the Little League Complex to the South Windsor High School driveway.
Dated at South Windsor, Connecticut this 5th day of September 2014.
Attested to by:
Deborah W. Reid
Clerk of the Council
AGENDA
TOWN COUNCIL REGULAR MEETING
COUNCIL CHAMBERS MONDAY, SEPTEMBER 15, 2014
SOUTH WINDSOR TOWN HALL TIME: 7:00 P.M.
After Roll Call is complete a proclamation will be presented to Madeline Appleton.
REMINDER: There is a Public Hearing scheduled at 8:00 p.m. regarding a new sidewalk being constructed on a portion of Ayers Road.
1. Call Meeting to Order
2. Prayer: Pastor John Rasmussen, Our Savior Lutheran Church
3. Pledge of Allegiance
4. Roll Call
5. Public Input
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
6. Environmental Health & Safety Message
7. Adoption of Minutes of Previous Meetings
8. Public Petitions
9. Communications from Officers and Boards Directly Responsible to Council
10. Reports from Standing Committees
11. Reports of Temporary Committees
12. Consent Agenda
[All items listed with an asterisk (*) are considered to be routine by the Town Council and will be enacted by one Motion. There will be no separate discussion of these items unless a Council member so requests, in which event the item will be removed from the General Order of Business and be considered in its normal sequence on the Agenda.]
13. Unfinished Business
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AGENDA
Regular Meeting – Town Council
Monday, September 15, 2014
14. New Business
A. Presentation of the South Windsor Plan of Conservation & Development, (Changes to Chapter 10, Route 5)
B. Resolution Concerning the Appointment of the Law Office of Keith Yagaloff & Associates as Town Attorney
C. Motion to Renew the Resolution Authorizing the Town Manager to Apply for a STEAP Grant with the State of Connecticut for Improvements to the EOC/Business Center in the Town Hall Annex
If approved then:
D. Resolution Authorizing the Town Manager to Apply for a STEAP Grant with the State of Connecticut for Improvements to the EOC/Business Center in the Town Hall Annex
E. Motion to Renew the Resolution Authorizing the Town Manager to Enter into a Contract with the South Windsor Town Employees Bargaining Unit, The National Association of Municipal Employees (A Division of NAGE), Local R1-208 Pollution Control Employees
If approved then:
F. Resolution Authorizing the Town Manager to Enter into a Contract with the South Windsor Town Employees Bargaining Unit, The National Association of Municipal Employees (A Division of NAGE), Local R1-208 Pollution Control Employees
G. Resolution Adopting the 2014/2019 Capitol Region Natural Hazards Mitigation Plan Update
H. Resolution to Construct New Sidewalks on a Portion of Ayers Road
I. Resolution Waiving Competitive Bidding for Boiler Replacements at the Town Hall and Library
J. Resolution Approving a Refund of Taxes to Seventy-Two (72) South Windsor Taxpayers
K. Discussion Item: Update on Turf Field at the South Windsor High School.
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AGENDA
Regular Meeting – Town Council
Monday, September 15, 2014
14. New Business (Continued)
L. Discussion Item: Wapping Park Maintenance
15. Passage of Ordinance
16. Communications and Reports from Town Manager
[Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
17. Public Input
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
- Communications and Petitions from Council
[Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
19. Executive Session
20. Adjournment
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RESOLUTIONS
Monday, September 15, 2014
7. Adoption of Minutes of Previous Meetings
(Councilor Mirek)
BE IT RESOLVED that the South Windsor Town Council approves the Minutes of the following Town Council Meetings: Special Meeting of August 28, 2014.
13. Unfinished Business
14. New Business
A. Presentation of the South Windsor Plan of Conservation & Development, (Changes to Chapter 10, Route 5)
B. Resolution Concerning the Appointment of the Law Office of Keith Yagaloff & Associates as Town Attorney
(Deputy Mayor Havens)
WHEREAS, the Town Council approved a motion on July 7, 2014 to appoint the Law Office of Keith Yagaloff & Associates as Town Attorney for the Town of South Windsor; and
WHEREAS, the Town Council inadvertently did not postpone consideration of said motion until the next regularly scheduled meeting, pursuant to the Town Council Rules; and
WHEREAS, the appointment was consistent with the Town Charter; and
WHEREAS, the Town Council wishes to make such appointment consistent with its rules
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council appoints the Law Offices of Keith Yagaloff & Associates to the position of Town Attorney for the Town of South Windsor, in accordance with Chapter 5, Section 501 of the Town Charter; and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.
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RESOLUTIONS
Regular Meeting – Town Council
Monday, September 15, 2014
14. New Business (Continued)
C. Motion to Renew the Resolution Authorizing the Town Manager to Apply for a STEAP Grant with the State of Connecticut for Improvements to the EOC/Business Center in the Town Hall Annex
(Councilor Delnicki)
Second
Vote
If approved, then:
D. Resolution Authorizing the Town Manager to Apply for a STEAP Grant with the State of Connecticut for Improvements to the EOC/Business Center in the Town Hall Annex
(Councilor Delnicki)
WHEREAS, the Town of South Windsor has been awarded a previous STEAP Grant from the State of Connecticut in the amount of $500,000 for the improvements to the EOC/Business Center in the Town Hall Annex; and
WHEREAS, the Town has prepared plans and specifications for an EOC/Business Center in the Town Hall Annex; and
WHEREAS, the Town wishes to move forward with this project that will positively impact the Town of South Windsor and other surrounding communities and provide a training center for disaster preparedness for these communities and business development; and
WHEREAS, the Town Council would like to apply for an additional $500,000 in STEAP funding for the next round of applications for Fiscal Year 2015 which applications may be submitted any time between now and November 28, 2014
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby authorizes Town Manger, Matthew B. Galligan to apply for a STEAP Grant in the amount of $500,000 for improvements to the Town Hall Annex for an EOC/Business Center in the Town of South Windsor in which the Town Council will accept such grant for such purpose; and
(Resolution Continued on Next Page)
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RESOLUTIONS
Regular Meeting – Town Council
Monday, September 15, 2014
14. D. (Continued)
BE IT FURTHER RESOLVED that Matthew B. Galligan was appointed Town Manger of the Town of South Windsor on January 16, 1996 and will continue in the future, and as the Town Manager, Matthew B. Galligan serves as Chief Executive Officer of South Windsor and is duly authorized to enter into agreements and contracts on behalf of the Town of South Windsor.
E. Motion to Renew the Resolution Authorizing the Town Manager to Enter into a Contract with the South Windsor Town Employees Bargaining Unit, The National Association of Municipal Employees (A Division of NAGE), Local R1-208 Pollution Control Employees
(Councilor Pendleton)
Second
Vote
If approved, then:
F. Resolution Authorizing the Town Manager to Enter into a Contract with the South Windsor Town Employees Bargaining Unit, The National Association of Municipal Employees (A Division of NAGE), Local R1-208 Pollution Control Employees
(Councilor Pendleton)
BE IT RESOLVED that the South Windsor Town Council hereby authorizes Town Manger, Matthew B. Galligan to enter into a Contract between the Town of South Windsor and the South Windsor Town Employees Bargaining Unit, The National Association of Municipal Employees (A Division of NAGE), Local R1-208 Pollution Control Employees, said contract to be in effect from July 1, 2012 through June 30, 2015.
G. Resolution Adopting the 2014/2019 Capitol Region Natural Hazards Mitigation Plan Update
(Councilor Snyder)
WHEREAS, the South Windsor Town Council recognizes the threats that natural hazards pose to people and property with the Town of South Windsor; and
(Resolution Continued on Next Page)
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RESOLUTIONS
Regular Meeting – Town Council
Monday, September 15, 2014
14. G. (Continued)
WHEREAS, the Town of South Windsor in collaboration with the Capitol Region Council of Governments (CRCOG) has prepared a multi-hazard mitigation plan known as the 2014-2019 Capitol Region Natural Hazards Mitigation Plan Update in accordance with the Disaster Mitigation Act of 2000; and
WHEREAS, the 2014-2019 Capitol Region Natural Hazards Mitigation Plan Update has identified mitigation goals and actions to reduce or eliminate long-term risk to people and property from the impacts of future natural hazards and disasters that affect the Town of South Windsor and the region; and
WHEREAS, public and committee meetings were held between March 15, 2012 and October 2, 2013, regarding the development and review of the 2014-2019 Capitol Region Natural Hazards Mitigation Plan Update; and
WHEREAS, the Federal Emergency Management Agency/Department of Homeland Security has approved the 2014-2019 Capitol Region Natural Hazards Mitigation Plan Update, on condition of local adoption, enabling the Town of South Windsor to apply for Hazard Mitigation grant funding; and
WHEREAS, adoption by the South Windsor Town Council demonstrates their commitment to achieving the hazard mitigation goals outlined in the Town of South Windsor’s section of the 2014-2019 Capitol Region Natural Hazards Mitigation Plan Update
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby adopts the 2014-2019 Capitol Region Natural Hazards Mitigation Plan Update.
H. Resolution to Construct New Sidewalks on a Portion of Ayers Road
(Councilor Wagner)
WHEREAS, the South Windsor Town Council recognizes the need to construct a new concrete sidewalk on a portion of Ayers Road in front of house #116 to provide a safe path for students and pedestrians between the upper parking lot at the Little League complex and the South Windsor High School driveway; and
(Resolution Continued on Next Page)
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RESOLUTIONS
Regular Meeting – Town Council
Monday, September 15, 2014
14. H. (Continued)
WHEREAS, the South Windsor Public Schools supports this project and intends to fund the cost to construct this sidewalk; and
WHEREAS, the South Windsor Town Council agrees that the Town of South Windsor shall be responsible for maintenance of this portion of the sidewalk including removal of snow and ice due to the proximity of said sidewalk to Town owned Little League complex and public school facilities; and
WHEREAS, a public hearing was held on September 15, 2014, to hear any input from the residents of South Windsor about a new sidewalk on a portion of Ayers Road in front of house #116 to connect the upper parking lot at the Little League complex to the South Windsor High School driveway
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby authorizes the construction of a concrete sidewalk on a portion of Ayers Road in front of house #116 to provide a safe path for students and pedestrians between the upper parking lot at the Little League complex and the South Windsor High School driveway.
I. Resolution Waiving Competitive Bidding for Boiler Replacements at the Town Hall and Library
(Councilor Mirek)
WHEREAS, the Town of South Windsor intends to replace boilers at the Town Hall and Library; and
WHEREAS, the scope of work involves significant plumbing, mechanical, and electrical activities, and the work must be completed in time for the replacement boilers to be operational for the 2014 winter heating season; and
WHEREAS, the Town recently went out to bid on the work, which included additional work for ventilation improvements at Town Hall and a VAV conversion at Town Hall, and the Town now wishes to pursue only the replacement boiler installations at this time; and
(Resolution Continued on Next Page)
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RESOLUTIONS
Regular Meeting – Town Council
Monday, September 15, 2014
14. I. (Continued)
WHEREAS, there does not appear to be sufficient time to rebid the boiler replacements only, without risking that the work will not be completed in time for the 2014 winter heating season
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby waives competitive bidding process as described in Section 714 of the Town’s Charter and authorizes the Town Manager to solicit quotations from contractors for the boiler replacements, and to enter into a contract with a suitable contractor at a cost not to exceed the Town Council approved appropriation for such work.
J. Resolution Approving a Refund of Taxes to Seventy-Two (72) South Windsor Taxpayers
(Deputy Mayor Havens)
BE IT RESOLVED that the South Windsor Town Council hereby approves a refund of property taxes to seventy-two (72) South Windsor Taxpayers, the total of said refund being $13,302.97, and as more fully described on attached Exhibit A.
K. Discussion Item: Update on Turf Field at the South Windsor High School.
L. Discussion Item: Wapping Park Maintenance
15. Passage of Ordinance
16. Communications and Reports from Town Manager
[Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
17. Public Input
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town
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RESOLUTIONS
Regular Meeting – Town Council
Monday, September 15, 2014
18. Communications and Petitions from Council
[Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
19. Executive Session
20. Adjournment
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