AGENDA
TOWN COUNCIL REGULAR MEETING
COUNCIL CHAMBERS MONDAY, MAY 5, 2014
SOUTH WINDSOR TOWN HALL TIME: 7:00 P.M.
After Roll Call is complete, the Mayor will read a proclamation recognizing the month of May as National Bike Month.
1. Call Meeting to Order
2. A Moment of Meditation and Contemplation respecting those who are not affiliated with any religion: Councilor Wagner
3. Pledge of Allegiance
4. Roll Call
5. Public Input
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
6. Environmental Health & Safety Message
7. Adoption of Minutes of Previous Meetings
8. Public Petitions
9. Communications from Officers and Boards Directly Responsible to Council
10. Reports from Standing Committees
11. Reports of Temporary Committees
12. Consent Agenda
[All items listed with an asterisk (*) are considered to be routine by the Town Council and will be enacted by one Motion. There will be no separate discussion of these items unless a Council member so requests, in which event the item will be removed from the General Order of Business and be considered in its normal sequence on the Agenda.]
13. Unfinished Business
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AGENDA
Regular Meeting – Town Council
Monday, May 5, 2014
14. New Business
A. Resolution Waiving Competitive Bidding for the Purchase of Technology Equipment
B. Resolution Waiving Competitive Bidding for the Purchase of a WatchGuard Server and Wireless Equipment
C. Resolution Adopting the Board of Education Budget for Fiscal Year 2014/2015
D. Resolution Adopting the Budget for the Special Revenue Recreation Fund for Fiscal Year 2014/2015
E. Resolution Adopting the General Government Budget for Fiscal Year 2014/2015
F. Resolution Setting the Tax Rate for Fiscal Year 2014/2015
G. Resolution Appointing a Rate Maker for Fiscal Year 2014/2015 and the Tabling of Same
H. Resolution Approving a Refund of Taxes to Seven (7) South Windsor Taxpayers
15. Passage of Ordinance
16. Communications and Reports from Town Manager
[Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
17. Public Input
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
18. Communications and Petitions from Council
[Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
19. Executive Session
20. Adjournment
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RESOLUTIONS
Monday, May 5, 2014
7. Adoption of Minutes of Previous Meetings
(Councilor Yagaloff)
BE IT RESOLVED that the South Windsor Town Council approves the Minutes of the following Town Council Meetings: Public Hearing Minutes of April 23, 2014; and Regular Meeting Minutes of April 7, 2014 and April 21, 2014.
14. New Business
A. Resolution Waiving Competitive Bidding for the Purchase of Technology Equipment
(Councilor Delnicki)
WHEREAS, the Town completed the IT equipment competitive bidding process as required by the Town Charter and directed by the Town Attorney; and
WHEREAS, in reviewing the bids against various state and national contracts that are available, it was found that the Town could save over $3,200.00 by using the Dell/ASAP state contract for purchasing the specified Microsoft software; and
WHEREAS, in order to proceed, the Town has been informed by the Town Attorney that approval by the Town Council is necessary to waive competitive bidding
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby approves the waiving of competitive bidding for the purchase of technology equipment.
B. Resolution Waiving Competitive Bidding for the Purchase of a WatchGuard Server and Wireless Equipment
(Councilor Prague)
WHEREAS, for the past 15 years the Police Department has done business with WatchGuard who is responsible for the Police Department’s in-car audio and visual recording systems; and
(Resolution Continued on Next Page)
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RESOLUTIONS
Regular Meeting – Town Council
Monday, May 5, 2014
14. B. (Continued)
WHEREAS, last year the Police Department began the process of upgrading the in-car system from DVD recordings to a solid state in-line recording system and were able to upgrade three of the units; and
WHEREAS, this year the Police Department is planning to purchase the WatchGuard server and the wireless equipment needed to move and store data from the cruiser units; and
WHEREAS, this is a capital expense in excess of the $5,000 bid threshold, and it is felt it would be impractical to put this project out to bid as the equipment being purchased is all part of the WatchGuard system who is the sole manufacturer and distributor of the system
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby approves the waiving of competitive bidding for the purchase of a WatchGuard server and wireless equipment.
C. Resolution Adopting the Board of Education Budget for Fiscal Year 2014/2015
(Councilor Pendleton)
BE IT RESOLVED that the South Windsor Town Council hereby adopts a Board of Education Budget with expenditures totaling $___________________, for the Fiscal Year commencing on July 1, 2014 and terminating on June 30, 2015, a copy of which Budget is on file in the Office of the Town Clerk.
D. Resolution Adopting the Budget for the Special Revenue Recreation Fund for Fiscal Year 2014/2015
(Councilor Wagner)
BE IT RESOLVED that the South Windsor Town Council hereby adopts a Special Revenue Recreation Fund Budget with expenditures totaling $____________________; for Fiscal Year commencing on July 1, 2014, and terminating on June 30, 2015.
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RESOLUTIONS
Regular Meeting – Town Council
Monday, May 5, 2014
14. New Business (Continued)
E. Resolution Adopting the General Government Budget for Fiscal Year 2014/2015
(Councilor Yagaloff)
BE IT RESOLVED that the South Windsor Town Council hereby adopts a General Government Budget with expenditures totaling $_____________________, for the Fiscal Year commencing on July 1, 2014, and terminating on June 30, 2015, a copy of which Budget is on file in the Office of the Town Clerk.
F. Resolution Setting the Tax Rate for Fiscal Year 2014/2015
(Councilor Mirek)
BE IT RSOLVED that the tax rate of _______ mills be levied on the Grand List of October 1, 2013 based upon Total Revenues excluding current taxes of $___________________, which includes an appropriation from Fund Balance in the amount of $__________________ to finance total expenditures of $______________________ made up of a Board of Education Budget of $________________________ and a General Government Budget of $______________________, both of which have been adopted by the South Windsor Town Council, and exhibits of which are on file in the Office of the Town Clerk for the Fiscal Year commencing on July 1, 2014, and terminating on June 30, 2015.
G. Resolution Appointing a Rate Maker for Fiscal Year 2014/2015 and the Tabling of Same
(Councilor Snyder)
BE IT RESOLVED that the South Windsor Town Council hereby appoints Matthew B. Galligan, Town Manager, as Rate Maker for Fiscal Year 2014/2015, and hereby tables the same.
H. Resolution Approving a Refund of Taxes to Seven (7) South Windsor Taxpayers
(Councilor Pendleton)
BE IT RESOLVED that the South Windsor Town Council hereby approves a refund of property taxes to seven (7) South Windsor Taxpayers, the total of said refund being $3,530.79, and as more fully described on attached Exhibit A.
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RESOLUTIONS
Regular Meeting – Town Council
Monday, May 5, 2014
15. Passage of Ordinance
16. Communications and Reports from Town Manager
[Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
17. Public Input
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town
18. Communications and Petitions from Council
[Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
19. Executive Session
20. Adjournment
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