Town of South Windsor, CT Agendas & Minutes Archive - Town Council Regular Meeting Agenda 2/18/2014

Town Council Regular Meeting Agenda 2/18/2014


	AGENDA TOWN COUNCIL REGULAR MEETING COUNCIL CHAMBERS TUESDAY, FEBUARY 18, 2014 SOUTH WINDSOR TOWN HALL TIME: 7:00 P.M. REMINDER: There is a Public Hearing scheduled at 8:00 p.m. 1. Call Meeting to Order 2. Prayer: Pastor Michael Dolan, St. Margaret Mary Church 3. Pledge of Allegiance 4. Roll Call 5. Public Input [Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.] 6. Environmental Health & Safety Message 7. Adoption of Minutes of Previous Meetings 8. Public Petitions 9. Communications from Officers and Boards Directly Responsible to Council 10. Reports from Standing Committees 11. Reports of Temporary Committees 12. Consent Agenda [All items listed with an asterisk () are considered to be routine by the Town Council and will be enacted by one Motion. There will be no separate discussion of these items unless a Council member so requests, in which event the item will be removed from the General Order of Business and be considered in its normal sequence on the Agenda.] 13. Unfinished Business A. Resolution Reappointing Stephanie Dexter (R) an Alternate to the Planning & Zoning Commission * B. Resolution Reappointing Jonathan Foster (R) to the South Windsor Agricultural Land Preservation Advisory Commission * C. Resolution Reappointing James Futtner (R) to the South Windsor Agricultural Land Preservation Advisory Commission - 1 - AGENDA Regular Meeting – Town Council Tuesday, February 18, 2014 13. Unfinished Business (Continued) * D. Resolution Reappointing Philip Koboski (R) to the South Windsor Agricultural Land Preservation Advisory Commission * E. Resolution Reappointing Tim Shepard (R) to the South Windsor Agricultural Land Preservation Advisory Commission * F. Resolution Reappointing Elizabeth Warren (R) to the South Windsor Agricultural Land Preservation Advisory Commission * G. Resolution Reappointing William Jodice (R) to the Building Code Board of Appeals * H. Resolution Reappointing Mark Lillis (R) to the Economic Development Commission * I. Resolution Reappointing Paul Burnham (R) an Alternate to the Economic Development Commission * J. Resolution Reappointing Carolyn Carey (R) to the Human Relations Commission * K. Resolution Appointing Rick Stahr (R) to the Human Relations Commission * L. Resolution Reappointing Elizabeth Warren (R) to the Inland Wetlands Agency/Conservation Commission * M. Resolution Reappointing Katherine Chiappetta (R) to the Library Board * N. Resolution Reappointing Robert Dickinson (R) to the Mass Transit & Highway Advisory Commission * O. Resolution Reappointing Bruce Snow (R) to the Mass Transit & Highway Advisory Commission * P. Resolution Appointing Gary Bazzano (R) to the Park & Recreation Commission * Q. Resolution Reappointing William Nowak (R) to the Park & Recreation Commission - 2 - AGENDA Regular Meeting – Town Council Tuesday, February 18, 2014 13. Unfinished Business (Continued) * R. Resolution Reappointing David Romejko (R) to the Park & Recreation Commission * S. Resolution Appointing Michael Kelly (R) a Full Member to the Park & Recreation Commission * T. Resolution Appointing Daniel Van Horn (R) an Alternate to the Park & Recreation Commission * U. Resolution Reappointing Leonard Glasser (R) to the Patriotic Commission * V. Resolution Appointing Arthur Sladyk (R) a Full Member to the Patriotic Commission * W. Resolution Appointing Theresa Dickey-Gaignat (R) an Alternate to the Patriotic Commission * X. Resolution Reappointing Howard Fitts (R) to the Public Building Commission * Y. Resolution Reappointing Charles Lyons (R) to the Public Building Commission * Z. Resolution Reappointing Elizabeth MacDonald (R) to the South Windsor Alliance for Families AA. Resolution Approving an Emergency Contingency Plan for Elections (tabled from the Special Meeting held on 1/21/2014) 14. New Business * A. Resolution Appointing Jan Tarr (D) to the Housing Authority and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting * B. Resolution Appointing Mohammad Quraishi (D) an Alternate to the Economic Development Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting - 3 - AGENDA Regular Meeting – Town Council Tuesday, February 18, 2014 14. New Business (Continued) * C. Resolution Reappointing Edward O’Connell (D) to the Public Building Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting D. Resolution Accepting the Resignation of Vicki Paliulis (R) from the Inland Wetland Agency/Conservation Commission E. Resolution Requesting the Town Council to Approve a Referendum Date of March 25, 2014 for Construction of a New PK-5 Elementary School on the Orchard Hill Campus F. Resolution Appropriating $33,520,000 for Planning, Design, Acquisition, Construction, Equipping and Furnishing of a New Orchard Hill Elementary School and Related Costs and Authorizing the Issuance of $33,520,000 Bonds of the Town to Meet Said Appropriation and Pending the Issuance Thereof the Making of Temporary Borrowings for Such Purpose G. Resolution Providing for Referendum of Town Electors H. Resolution Authorizing the Town Attorney to Draft Explanatory Text I. Resolution Authorizing the Town Manager to Contribute $2,000.00 to South Windsor High School’s 2014 “Operation Graduation Fund” J. Resolution Approving a Transfer of $56,000.00 from the Contingency Account to the Public Works Department Street Service Division Snow and Ice Control Account K. Resolution Approving a Transfer of $30,000.00 from the Contingency Account to the Fire Department L. Resolution Approving a Transfer of $6,000.00 from the Contingency Account to the Information Technology Department Maintenance Contracts Account M. Resolution Waiving the Competitive Bidding and RFP Process for Engineering Design and Construction Services for two Underground Fuel Oil Storage Tank Replacements at the Police Department N. Resolution Endorsing the Regional Performance Incentive Program Project Proposal and Authorizing Town Manager, Matthew B. Galligan to Sign All Necessary Agreements - 4 - AGENDA Regular Meeting – Town Council Tuesday, February 18, 2014 14. New Business (Continued) O. Resolution Setting a Time & Place for a Public Hearing to Receive Citizen Input on a Proposed Ordinance Referring all Recreational Related Proposals to the Park & Recreation Commission P. Resolution Continuing the Water Pollution Control Taskforce and Directing the Town to Implement an Enterprise Fund Management System for Sewer Expenses Q. Resolution to Support Regional Cooperation Among Adjoining Towns R. Resolution Approving a Refund of Taxes to Thirty-Seven (37) South Windsor Taxpayers 15. Passage of Ordinance 16. Communications and Reports from Town Manager [Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of a majority of the Council.] 17. Public Input [Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.] 18. Communications and Petitions from Council [Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Council.] 19. Executive Session A. To discuss a possible tax assessment agreement which would result in disclosure of public records or information contained therein which is exempt from disclosure at this time pursuant to Connecticut General Statutes §1-210(b)(1) and §1-210(b)(5)(B). B. To discuss a draft agreement which would result in disclosure of public records or information which is exempt from disclosure at this time pursuant to Connecticut General Statutes §1-210(b)(1) and §1-210(b)(4). 20. Adjournment - 5 - RESOLUTIONS Tuesday, February 18, 2014 7. Adoption of Minutes of Previous Meetings (Councilor Pendleton) BE IT RESOLVED that the South Windsor Town Council approves the Minutes of the following Town Council Meetings: Town Council Orientation Minutes of January 13, 2014. 12. Consent Agenda (Councilor Prague and Councilor Wagner) Motion to approve Agenda Item 13. A. through 13. Z. and Item 14. A. through 14. C. as the Consent Agenda. (Please read dark headings, only, on Consent Agenda items.) 13. Unfinished Business * A. Resolution Reappointing Stephanie Dexter (R) an Alternate to the Planning & Zoning Commission (Councilor Prague) BE IT RESOLVED that the South Windsor Town Council hereby reappoints Stephanie Dexter (R) an Alternate to the Planning & Zoning Commission for a term ending November 11, 2017. * B. Resolution Reappointing Jonathan Foster (R) to the South Windsor Agricultural Land Preservation Advisory Commission (Councilor Prague) BE IT RESOLVED that the South Windsor Town Council hereby reappoints Jonathan Foster (R) to the South Windsor Agricultural Land Preservation Advisory Commission for a term ending November 30, 2016. * C. Resolution Reappointing James Futtner (R) to the South Windsor Agricultural Land Preservation Advisory Commission (Councilor Prague) BE IT RESOLVED that the South Windsor Town Council hereby reappoints James Futtner (R) to the South Windsor Agricultural Land Preservation Advisory Commission for a term ending November 30, 2016. - 6 - RESOLUTIONS Regular Meeting – Town Council Tuesday, February 18, 2014 13. Unfinished Business (Continued) * D. Resolution Reappointing Philip Koboski (R) to the South Windsor Agricultural Land Preservation Advisory Commission (Councilor Prague) BE IT RESOLVED that the South Windsor Town Council hereby reappoints Philip Koboski (R) to the South Windsor Agricultural Land Preservation Advisory Commission for a term ending November 30, 2016. * E. Resolution Reappointing Tim Shepard (R) to the South Windsor Agricultural Land Preservation Advisory Commission (Councilor Prague) BE IT RESOLVED that the South Windsor Town Council hereby reappoints Tim Shepard (R) to the South Windsor Agricultural Land Preservation Advisory Commission for a term ending November 30, 2016. * F. Resolution Reappointing Elizabeth Warren (R) to the South Windsor Agricultural Land Preservation Advisory Commission (Councilor Prague) BE IT RESOLVED that the South Windsor Town Council hereby reappoints Elizabeth Warren (R) to the South Windsor Agricultural Land Preservation Advisory Commission for a term ending November 30, 2016. * G. Resolution Reappointing William Jodice (R) to the Building Code Board of Appeals (Councilor Prague) BE IT RESOLVED that the South Windsor Town Council hereby reappoints William Jodice (R) to the Building Code Board of Appeals for a term ending January 1, 2019. * H. Resolution Reappointing Mark Lillis (R) to the Economic Development Commission (Councilor Prague) BE IT RESOLVED that the South Windsor Town Council hereby reappoints Mark Lillis (R) to the Economic Development Commission for a term ending November 30, 2017. - 7 - RESOLUTIONS Regular Meeting – Town Council Tuesday, February 18, 2014 13. Unfinished Business (Continued) * I. Resolution Reappointing Paul Burnham (R) an Alternate to the Economic Development Commission (Councilor Prague) BE IT RESOLVED that the South Windsor Town Council hereby reappoints Paul Burnham (R) an Alternate to the Economic Development Commission for a term ending November 30, 2017. * J. Resolution Reappointing Carolyn Carey (R) to the Human Relations Commission (Councilor Prague) BE IT RESOLVED that the South Windsor Town Council hereby reappoints Carolyn Carey (R) to the Human Relations Commission for a term ending November 30, 2016. * K. Resolution Appointing Rick Stahr (R) to the Economic Development Commission (Councilor Prague) BE IT RESOLVED that the South Windsor Town Council hereby appoints Rick Stahr (R) to the Human Relations Commission for a term ending November 30, 2015 to the expired term of Barbara Hoff. * L. Resolution Reappointing Elizabeth Warren (R) to the Inland Wetlands Agency/Conservation Commission (Councilor Prague) BE IT RESOLVED that the South Windsor Town Council hereby reappoints Elizabeth Warren (R) to the Inland Wetlands Agency/Conservation Commission for a term ending December 1, 2017. * M. Resolution Reappointing Katherine Chiappetta (R) to the Library Board (Councilor Prague) BE IT RESOLVED that the South Windsor Town Council hereby reappoints Katherine Chiappetta (R) to the Library Board for a term ending November 30, 2017. - 8 - RESOLUTIONS Regular Meeting – Town Council Tuesday, February 18, 2014 13. Unfinished Business (Continued) * N. Resolution Reappointing Robert Dickinson (R) to the Mass Transit & Highway Advisory Commission (Councilor Prague) BE IT RESOLVED that the South Windsor Town Council hereby reappoints Robert Dickinson (R) to the Mass Transit & Highway Advisory Commission for a term ending November 30, 2017. * O. Resolution Reappointing Bruce Snow (R) to the Mass Transit & Highway Advisory Commission (Councilor Prague) BE IT RESOLVED that the South Windsor Town Council hereby reappoints Bruce Snow (R) to the Mass Transit & Highway Advisory Commission for a term ending November 30, 2017. * P. Resolution Appointing Gary Bazzano (R) to the Park & Recreation Commission (Councilor Prague) BE IT RESOLVED that the South Windsor Town Council hereby appoints Gary Bazzano (R) to the Park & Recreation Commission for a term ending December 31, 2017 to fill the expired term of Sharon Parlapiano. * Q. Resolution Reappointing William Nowak (R) to the Park & Recreation Commission (Councilor Prague) BE IT RESOLVED that the South Windsor Town Council hereby reappoints William Nowak (R) to the Park & Recreation Commission for a term ending December 31, 2017 * R. Resolution Reappointing David Romejko (R) to the Park & Recreation Commission (Councilor Prague) BE IT RESOLVED that the South Windsor Town Council hereby reappoints David Romejko (R) to the Park & Recreation Commission for a term ending December 31, 2017. - 9 - RESOLUTIONS Regular Meeting – Town Council Tuesday, February 18, 2014 13. Unfinished Business (Continued) * S. Resolution Appointing Michael Kelly (R) a Full Member to the Park & Recreation Commission (Councilor Prague) BE IT RESOLVED that the South Windsor Town Council hereby appoints Michael Kelly (R) a full member to the Park & Recreation Commission for a term ending December 31, 2017 to fill the expired term of Daniel Van Horn. * T. Resolution Appointing Daniel Van Horn (R) an Alternate to the Park & Recreation Commission (Councilor Prague) BE IT RESOLVED that the South Windsor Town Council hereby appoints Daniel Van Horn (R) an Alternate to the Park & Recreation Commission for a term ending December 31, 2017 to fill the expired term of Michael Kelly. * U. Resolution Reappointing Leonard Glasser (R) to the Patriotic Commission (Councilor Prague) BE IT RESOLVED that the South Windsor Town Council hereby reappoints Leonard Glasser (R) to the Patriotic Commission for a term ending December 31, 2016. * V. Resolution Appointing Arthur Sladyk (R) a Full Member to the Patriotic Commission (Councilor Prague) BE IT RESOLVED that the South Windsor Town Council hereby appoints Arthur Sladyk (R) a full member to the Patriotic Commission for a term ending December 31, 2016 to fill the expired term of Theresa Dickey-Gaignat. * W. Resolution Appointing Theresa Dickey-Gaignat (R) an Alternate to the Patriotic Commission (Councilor Prague) BE IT RESOLVED that the South Windsor Town Council hereby appoints Theresa Dickey-Gaignat (R) an Alternate to the Patriotic Commission for a term ending December 31, 2014 to fill the unexpired term of Arthur Sladyk. - 10 - RESOLUTIONS Regular Meeting – Town Council Tuesday, February 18, 2014 13. Unfinished Business (Continued) X. Resolution Reappointing Howard Fitts (R) to the Public Building Commission (Councilor Prague) BE IT RESOLVED that the South Windsor Town Council hereby reappoints Howard Fitts (R) to the Public Building Commission for a term ending November 30, 2017. Y. Resolution Reappointing Charles Lyons (R) to the Public Building Commission (Councilor Prague) BE IT RESOLVED that the South Windsor Town Council hereby reappoints Charles Lyons (R) to the Public Building Commission for a term ending November 30, 2017. * Z. Resolution Reappointing Elizabeth MacDonald (R) to the South Windsor Alliance for Families (Councilor Prague) BE IT RESOLVED that the South Windsor Town Council hereby reappoints Elizabeth MacDonald (R) to the South Windsor Alliance for Families for a term ending September 1, 2015. AA. Resolution Approving an Emergency Contingency Plan for Elections (tabled from the Special Meeting held on 1/21/2014) (Councilor Yagaloff) WHEREAS, according to Connecticut State Statute 9-174a-1, an Emergency Contingency Plan for Elections must be instituted by each municipality NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby approved the Registrars of Voters Emergency Contingency Plan for Elections as shown in attached, Exhibit A. - 11 - RESOLUTIONS Regular Meeting – Town Council Tuesday, February 18, 2014 14. New Business A. Resolution Appointing Jan Tarr (D) to the Housing Authority and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting (Councilor Wagner) BE IT RESOLVED that the South Windsor Town Council hereby appoints Jan Tarr (D) to the Housing Authority for a term ending November 30, 2017 to fill the unexpired term of Caroline Taylor and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting. B. Resolution Appointing Mohammad Quraishi (D) an Alternate to the Economic Development Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting (Councilor Wagner) BE IT RESOLVED that the South Windsor Town Council hereby appoints Mohammad Quraishi (D) an alternate to the Economic Development Commission for a term ending November 30, 2017 to fill the expired term of Gary Waterhouse and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting. * C. Resolution Reappointing Edward O’Connell (D) to the Public Building Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting (Councilor Wagner) BE IT RESOLVED that the South Windsor Town Council hereby reappoints Edward O’Connell (D) to the Public Building Commission for a term ending November 30, 2017 and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting. D. Resolution Accepting the Resignation of Vicki Paliulis (R) from the Inland Wetland Agency/Conservation Commission (Councilor Mirek) BE IT RESOLVED that the South Windsor Town Council hereby accepts with regret, the resignation of Vicki Paliulis (R) from the Inland Wetland Agency/Conservation Commission; and BE IT FURTHER RESOLVED that the South Windsor Town Council extends its thanks to Vicki Paliulis for the time she has dedicated to serving her community by her membership on the Inland Wetland Agency/Conservation Commission. - 12 - RESOLUTIONS Regular Meeting – Town Council Tuesday, February 18, 2014 14. New Business E. Resolution Requesting the Town Council to Approve a Referendum Date of March 25, 2014 for Construction of a New PK-5 Elementary School on the Orchard Hill Campus (Councilor Snyder) WHEREAS, the 2011-2014 Strategic Plan, adopted on September 13, 2011, calls for a “long-range elementary facilities plan that promotes a safe, engaging learning environment that is accessible to all students and community members”; and WHEREAS, the Board of Education officially adopted the Elementary Facilities Ten-Year Master Plan on October 29, 2013; and WHEREAS, an overview of the Master Plan was presented to the Town Council on December 2, 2013; and WHEREAAS, the Board of Education approved on December 10, 2013 the Educational Specifications for the construction of a new PK-5 elementary school to be built on the Orchard Hill campus; and WHEREAS, the Educational Specifications call for compliance with state and federal mandates associated with school security; and WHEREAS, the Connecticut State Department of Administrative Services released a January 2014 draft report of the School Safety Infrastructure Council calling for a variety of new school security requirements for school construction projects; and WHEREAS, costs associated with these new mandates have been incorporated into the final cost estimate for the new school construction at the Orchard Hill campus, Phase One of the Master Plan; and WHEREAS, the final total project cost estimate is $33,521,724; and WHEREAS, South Windsor’s state reimbursement rate for new school construction if 34.64%; and WHEREAS, the actual cost to South Windsor taxpayers after reimbursement will be $22,258,157; and (Resolution Continued on Next Page) - 13 - RESOLUTIONS Regular Meeting – Town Council Tuesday, February 18, 2014 14. E. (Continued) WHEREAS, it is the desire of the Board of Education to bring the referendum question forward to the South Windsor community on March 25, 2014 NOW, THEREFORE, BE IT RESOLVED that the Board of Education authorizes the Chairman of the Board of Education to formally request the Town Council to approve a referendum date of March 25, 2014. F. Resolution Appropriating $33,520,000 for Planning, Design, Acquisition, Construction, Equipping and Furnishing of a New Orchard Hill Elementary School and Related Costs and Authorizing the Issuance of $33,520,000 Bonds of the Town to Meet Said Appropriation and Pending the Issuance Thereof the Making of Temporary Borrowings for Such Purpose, and more fully described in attached Exhibit B. (Councilor Snyder) G. Resolution Providing for Referendum of Town Electors (Councilor Pendleton) BE IT RESOLVED that the Resolution entitled “Resolution Appropriating $33,520,000 for Planning, Design, Acquisition, Construction, Equipping and Furnishing of a New Orchard Hill Elementary School and Authorizing the Issuance of $33,520,000 Bond of the Town to Meet Said Appropriation and Pending the Issuance Thereof the Making of Temporary Borrowings for Such Purpose, adopted by the Town Council on ________________, 2014, be approved?” The ballot label for said question will read as follows: “Shall the resolution appropriating and authorizing bonds in the amount of $33,520,000 for the planning, design, acquisition, construction, equipping and furnishing of a new Orchard Hill Elementary School be approved? Yes No” H. Resolution Authorizing the Town Attorney to Draft Explanatory Text (Councilor Delnicki) BE IT RESOLVED that the South Windsor Town Council hereby authorizes the Town Attorney to draft Explanatory Text for the upcoming referendum regarding the planning, design, acquisition, construction, equipping and furnishing of a new Orchard Hill Elementary School - 14 - RESOLUTIONS Regular Meeting – Town Council Tuesday, February 18, 2014 14. New Business (Continued) I. Resolution Authorizing the Town Manager to Contribute $2,000.00 to South Windsor High School’s 2014 “Operation Graduation Fund” (Counciilor Wagner) BE IT RESOLVED that the South Windsor Town Council hereby authorizes Town Manager, Matthew B. Galligan to transfer $2,000.00 from the Contingency Fund to the Town Manager’s Professional Account, said $2,000.00 to then be used as the Town’s contribution towards South Windsor High School’s 2014 “Operation Graduation Fund.” J. Resolution Approving a Transfer of $56,000.00 from the Contingency Account to the Public Works Department Street Service Division Snow and Ice Control Account (Councilor Mirek) BE IT RESOLVED that the South Windsor Town Council hereby approves a transfer of $56,000.00 from the Contingency Account to the Public Works Department Street Service Division Snow and Ice Control Account (0001-13-3112-224) to cover the purchase of additional treated road salt. K. Resolution Approving a Transfer of $30,000.00 from the Contingency Account to the Fire Department (Councilor Delnicki) BE IT RESOLVED that the South Windsor Town Council hereby approves a transfer of $30,000.00 from the Contingency Account to the Fire Department to cover costs associated with the repair of the Fire Department’s rescue truck. L. Resolution Approving a Transfer of $6,000.00 from the Contingency Account to the Information Technology Department Maintenance Contracts Account (Councilor Prague) BE IT RESOLVED that the South Windsor Town Council hereby approves a transfer of $6,000.00 from the Contingency Account to the Information Technology Department Maintenance Contracts Account (#11922300-00371) to cover contract costs associated with Everbridge. - 15 - RESOLUTIONS Regular Meeting – Town Council Tuesday, February 18, 2014 14. New Business (Continued) M. Resolution Waiving the Competitive Bidding and RFP Process for Engineering Design and Construction Services for two Underground Fuel Oil Storage Tank Replacements at the Police Department (Councilor Yagaloff) WHEREAS, the Town of South Windsor has two underground fuel oil storage tanks at the Police Department that have reached the end of their useful life and by State Regulations are required to be removed prior to August 2014; and WHEREAS, Fuss & O’Neill Inc., an Engineering firm located in Manchester, CT has been awarded a state contract by the Department of Administrative Services for Environmental Investigation and Remedial Action Services; and WHEREAS, the time to prepare and advertise an RFP for design competitive bid process for construction services, review bids, check references and select a contract for this project would seriously jeopardize the deadline for the removal of the tanks; and WHEREAS, in order to complete the underground storage tank removal project in a timely manner, it is the best interest of the Town to waive the competitive bidding process for design and construction services NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby waives the competitive bidding process as described in Section 714 of the Town’s Charter and authorizes the use of a Department of Administrative Services contract for Environmental Investigation and Remedial Action Services awarded to Fuss & O’Neill for the Underground Storage Tank Replacement project at the Police Department. - 16 - RESOLUTIONS Regular Meeting – Town Council Tuesday, February 18, 2014 14. New Business (Continued) N. Resolution Endorsing the Regional Performance Incentive Program Project Proposal and Authorizing Town Manager, Matthew B. Galligan to Sign All Necessary Agreements (Councilor Prague) WHEREAS, Section 4-124s as amended by Section 251 and 253 of Public Act 13-247 passed by the Connecticut General Assembly provides statewide incentive grants to regional planning organizations for projects that involve shared services; and WHEREAS, the Capitol Region Council of Governments is acting as a convener and facilitator of service sharing projects around the CRCOG region; and WHEREAS, on October 23, 2013 the Policy Board of CRCOG passed a resolution authorizing development and submittal of an application package to the State Office of Policy and Management for funding under the Regional Performance Incentive Grant Program, on behalf of the Council’s member municipalities, and municipalities of other regions, which are participating in Council initiatives; and WHEREAS, the Chief Elected Officials and municipal staff of the Capitol Region have developed a list of service sharing project proposals that will be included in this application package, to the benefit of individual municipalities and the region as a whole; and WHEREAS, the Town of South Windsor has expressed an interest in taking part in the project proposal(s) entitled “Regional Data/Disaster Recovery Center” and “Human Resources On-line Clearing House and Templates” NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby endorses the above referenced Regional Performance Incentive Program project proposal and authorizes Town Manager Matthew B. Galligan to sign all necessary agreements and take all necessary actions to allow for the Town’s participation in this program. - 17 - RESOLUTIONS Regular Meeting – Town Council Tuesday, February 18, 2014 14. New Business (Continued) O. Resolution Setting a Time & Place for a Public Hearing to Receive Citizen Input on a Proposed Ordinance Referring all Recreational Related Proposals to the Park & Recreation Commission (Councilor Mirek) BE IT RESOLVED that the South Windsor Town Council hereby sets Monday, March 3, 2014, at 8:00 p.m., in the Council Chambers of the South Windsor Town Hall, 1540 Sullivan Avenue, South Windsor, Connecticut as the time and place for a Public Hearing to receive citizen input on a Proposed Ordinance Referring all Recreational Related Proposals to the Park & Recreation Commission, as shown in attached, Exhibit C. P. Resolution Continuing the Water Pollution Control Taskforce and Directing the Town to Implement an Enterprise Fund Management System for Sewer Expenses (Councilor Wagner) WHEREAS, the Town of South Windsor sewer system requires 24/7 operation and maintenance with anticipated and unanticipated repair and replacement activities; and WHEREAS, the Town of South Windsor sewer system is vital to health and well being of our residents and businesses, and an efficient sewer system is necessary for on-going economic development activities; and WHEREAS, the presently used sewer accounting systems, including a Special Revenue Fund, and Capital Project Fund, has created complex financial reporting; and WHEREAS, transparent and efficient sewer accounting systems are necessary for the efficient operation of the Town of South Windsor sewer system; and WHEREAS, the Town Council previously created a subcommittee led by the Town Manager whose purpose was to join with the Water Pollution Control Authority and members of the public to prepare a comprehensive plan for managing sewer fees and sewer capital expenditures into the future (Resolution Continued on Next Page) - 18 - RESOLUTIONS Regular Meeting – Town Council Tuesday, February 18, 2014 14. P (Continued) NOW, THERFORE, BE IT RESOLVED that the Town Council directs the Town Manager and Finance Director to implement an Enterprise Fund Financial Management System for sewer operations beginning with fiscal year 2014/2015, and directs the Town Manger and Town staff to work cooperatively with the WPCA in implementing such a system; and BE IT FURTHER RESOLVED that the Town Council hereby continues the Temporary WPCA Advisory Committee to: 1) develop and recommend sewer user fee formulas reflecting individual household and business usage; 2) recommend reduced user fees for any owner of real property who is eligible for tax relief for elderly taxpayers under the provision of Section 12-129b and 12-170a of the General Statutes; 3) provide implementation and operational expense estimates for the recommended fee structure(s); 4) report recommendations to the Town Council and WPCA by May 30, 2014; and 5) work with the WPCA to refine and resolve issues with the recommended fees in time for the 2014 fee setting hearing; and BE IT FURTHER RESOLVED that the term of the Water Pollution Control Taskforce will end July 30, 2015, unless extended by the Town Council. Q. Resolution to Support Regional Cooperation Among Adjoining Towns (Mayor Anwar) WHEREAS, the Town of South Windsor has cooperated in many ways with its neighboring communities in order to provide more efficient services to the community; and WHEREAS, a regional approach to government issues have and will provide lower costs for these services for our communities; and WHEREAS, the Town Council of the Town of South Windsor feels that we need to explore even further for regional cooperation among municipalities in order to improve and enhance these benefits NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of South Windsor hereby directs Town Manager Matthew B. Galligan and his staff to pursue every avenue for regional cooperation with our surrounding municipalities; and (Resolution Continued on Next Page) - 19 - RESOLUTIONS Regular Meeting – Town Council Tuesday, February 18, 2014 14. Q (Continued) BE IT FURTHER RESOLVED that the Town Council supports such efforts so that services provided to communities can be kept at the lowest cost possible. Resolution Approving a Refund of Taxes to Thirty-Seven (37) South Windsor Taxpayers (Councilor Snyder) BE IT RESOLVED that the South Windsor Town Council hereby approves a refund of property taxes to thirty-seven (37) South Windsor Taxpayers, the total of said refund being $38,752.52, and as more fully described on attached Exhibit D. 15. Passage of Ordinance 16. Communications and Reports from Town Manager [Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of a majority of the Council.] 17. Public Input [Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town 18. Communications and Petitions from Council [Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Council.] 19. Executive Session A. To discuss a possible tax assessment agreement which would result in disclosure of public records or information contained therein which is exempt from disclosure at this time pursuant to Connecticut General Statutes §1-210(b)(1) and §1-210(b)(5)(B). B. To discuss a draft agreement which would result in disclosure of public records or information which is exempt from disclosure at this time pursuant to Connecticut General Statutes §1-210(b)(1) and §1-210(b)(4). 20. Adjournment - 20 -