AGENDA
TOWN COUNCIL WORK SESSION
COUNCIL CHAMBERS MONDAY, DECEMBER 2, 2013
SOUTH WINDSOR TOWN HALL TIME: 7:00 P. M.
1. Call Meeting to Order
2. Roll Call
3. Public Participation
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of the majority of the Town Council.]
4. Communications
5. Town Manager’s Report
[Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of the majority of the Council.]
6. Items for Discussion
A. Proposed Ordinance Concerning Referenda for Leases or Other Expenditures having a Cost Equal to or Exceeding One Million Dollars ($1,000,000.00) (requested by Mayor Anwar)
B. Proposed Changes to the South Windsor Town Council Rules and Procedures (requested by Mayor Anwar)
C. Setting up a Committee to Review the Possibility of Moving Polling Places out of the Schools due to Safety Concerns (requested by Councilor Mirek)
7. Executive Session
8. Adjournment
* * * * * * * * * * * * * * * * * *
Public Participation is Invited on Any Agenda Item
AGENDA
TOWN COUNCIL REGULAR MEETING
COUNCIL CHAMBERS MONDAY, DECEMBER 2, 2013
SOUTH WINDSOR TOWN HALL TIME: 8:00 P.M.
1. Call Meeting to Order
2. Prayer: Pastor Doug Rowse, New River Community Church
3. Pledge of Allegiance
4. Roll Call
5. Public Input
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
6. Environmental Health & Safety Message
7. Adoption of Minutes of Previous Meetings
8. Public Petitions
9. Communications from Officers and Boards Directly Responsible to Council
10. Reports from Standing Committees
11. Reports of Temporary Committees
12. Consent Agenda
[All items listed with an asterisk (*) are considered to be routine by the Town Council and will be enacted by one Motion. There will be no separate discussion of these items unless a Council member so requests, in which event the item will be removed from the General Order of Business and be considered in its normal sequence on the Agenda.]
13. Unfinished Business
A. Resolution Approving Offer of a Tax Assessment Agreement with Johnson Development Associates, Inc. (Tabled from the November 18, 2013 meeting)
14. New Business
A. Resolution Accepting the Resignation of Stephen Wagner (D) an Alternate from the Planning & Zoning Commission
- 1 -
AGENDA
Regular Meeting – Town Council
Monday, December 2, 2013
14. New Business (Continued)
B. Resolution Accepting the Resignation of Caroline C. Taylor (D) from the Housing Authority
C. Resolution Approving Mayoral Appointments to Standing Committees, and as Liaisons to Boards and Commissions
D. Resolution Amending the South Windsor Town Council Rules and Procedures
E. Resolution Setting a Time and Place for a Public Hearing to Receive Citizen Input on a Proposed Ordinance Concerning Referenda for Leases or Other Expenditures having a Cost Equal to or Exceeding One Million Dollars ($1,000,000.00)
F. Resolution Instituting a Hiring/Spending Freeze
G. Resolution Authorizing the Town Manager to Apply for a STEAP Grant with the State of Connecticut for Improvements to the EOC/Business Center in the Town Hall Annex
H. Resolution to Enter into a Master Municipal Agreement for Construction Projects with the State of Connecticut
I. Discussion Item: Board of Education – School Plan
J. Discussion Item: Opening of the Town Charter (requested by Councilor Prague)
K. Discussion Item: Proposed Changes to the South Windsor Town Council Rules and Procedures (requested by Mayor Anwar)
L. Discussion Item: Setting up a Committee to Review the Possibility of Moving Polling Places out of the Schools due to Safety Concerns (requested by Councilor Mirek)
15. Passage of Ordinance
16. Communications and Reports from Town Manager
[Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
- 2 -
AGENDA
Regular Meeting – Town Council
Monday, December 2, 2013
17. Public Input
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
18. Communications and Petitions from Council
[Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
19. Executive Session
20. Adjournment
- 3 -
RESOLUTIONS
Monday, December 2, 2013
7. Adoption of Minutes of Previous Meetings
(Councilor Mirek)
BE IT RESOLVED that the South Windsor Town Council approves the Minutes of the following Town Council Meetings: Work Session Minutes of November 18, 2013; and Regular Meeting Minutes of November 18, 2013.
13. Old Business
A. Resolution Approving Offer of a Tax Assessment Agreement with Johnson Development Associates, Inc. (Tabled from the November 18, 2013 meeting)
(Councilor Prague)
WHEREAS, a Request for Tax Abatement has been received from Johnson Development Associates, Inc. at 2000 and 3000 Town Center Road, South Windsor, CT; and
WHEREAS, the Town of South Windsor’s Tax Partnership program, established pursuant to Connecticut General Statutes Section 12-65b, is intended to encourage the development and expansion of quality businesses in Town through tax and other economic incentives, and is designed to retain and attract businesses that will generate substantial additional tax revenues and employment opportunities for the Town while providing quality goods and services; and
WHEREAS, pursuant to said program, that a tax assessment agreement, summarized in Exhibit A, be offered to Johnson Development Associates, Inc. as an incentive to invest an estimated $26,000,000.00 in total costs, including land and building improvements, and to construct 200 individual apartment units in South Windsor (the land and building improvements collectively referred to as the “Real Property”)
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council is pleased to offer a tax assessment agreement, as summarized in Exhibit A, between the Town and Johnson Development Associates, Inc. as outlined in Exhibit A; and
(Resolution Continued on Next Page)
- 4 -
RESOLUTIONS
Regular Meeting – Town Council
Monday, December 2, 2013
13. A. (Continued)
BE IT FURTHER RESOLVED that the South Windsor Town Council’s offer is conditioned upon Johnson Development Associates, Inc. (1) meeting the estimated $26,000,000.00 in construction cost figures and agreeing to the estimated assessment figure; and (2) continuing operations at the Real Property for a minimum of ten (10) years from the date the Certificate of Occupancy is issued; if Johnson Development Associates, Inc. fails to meet either of these conditions, Johnson Development Associates, Inc. shall refund the Town of South Windsor all of the tax benefit reductions it has received; and
BE IT FURTHER RESOLVED that the South Windsor Town Council’s offer is contingent upon Johnson Development Associates, Inc. execution of a written agreement reflecting the terms set forth in this Resolution and such other terms as the Town may require.
14. New Business
A. Resolution Accepting the Resignation of Stephen Wagner (D) an Alternate from the Planning & Zoning Commission
(Councilor Yagaloff)
BE IT RESOLVED that the South Windsor Town Council hereby accepts with regret, the resignation of Stephen Wagner (D) an Alternate from the Planning and Zoning Commission, said resignation effective immediately; and
BE IT FURTHER RESOLVED that the South Windsor Town Council extends its thanks to Stephen Wagner for the time he has dedicated to serving his community by his membership on the Planning and Zoning Commission.
B. Resolution Accepting the Resignation of Caroline C. Taylor (D) from the Housing Authority
(Councilor Yagaloff)
BE IT RESOLVED that the South Windsor Town Council hereby accepts with regret, the resignation of Caroline C. Taylor (D) from the Housing Authority; and
BE IT FURTHER RESOLVED that the South Windsor Town Council extends its thanks to Caroline C. Taylor for the time she has dedicated to serving her community by her membership on the Housing Authority.
- 5 -
RESOLUTIONS
Regular Meeting – Town Council
Monday, December 2, 2013
14. New Business (Continued)
C. Resolution Approving Mayoral Appointments to Standing Committees, and as Liaisons to Boards and Commission
(Deputy Mayor Havens)
BE IT RESOLVED that the South Windsor Town Council hereby approves the Mayoral appointments to Council’s Standing Committees and as Liaisons to Boards and Commissions as shown in attached Exhibit B and C.
D. Resolution Amending the South Windsor Town Council Rules and Procedures
(Mayor Anwar)
BE IT RESOLVED that the South Windsor Town Council Rules and Procedures be Amended as shown in attached Exhibit D.
E. Resolution Setting a Time and Place for a Public Hearing to Receive Citizen Input on a Proposed Ordinance Concerning Referenda for Leases or Other Expenditures having a Cost Equal to or Exceeding One Million Dollars ($1,000,000.00)
(Councilor Snyder)
BE IT RESOLVED that the South Windsor Town Council hereby sets Monday, December 16, 2013, at 7:30 p.m., in the Council Chambers of the South Windsor Town Hall, 1540 Sullivan Avenue, South Windsor, Connecticut as the time and place for a Public Hearing to receive citizen input on a Proposed Ordinance concerning referenda for leases or other expenditures having a cost equal to or exceeding one million dollars ($1,000,000.00).
F. Resolution Instituting a Hiring/Spending Freeze
(Councilor Pendleton)
WHEREAS, the Town of South Windsor wishes to prepare in advance for low anticipated revenues and avoid budget deficits
NOW, THEREFORE, BE IT RESOLVED that effective immediately upon the passage of this resolution:
(Resolution Continued on Next Page)
- 6 -
RESOLUTIONS
Regular Meeting – Town Council
Monday, December 2, 2013
14. F. (Continued)
1. The Town of South Windsor shall institute a hiring freeze until further notice. No full-time or part-time positions, except positions, which are funded by programmatic fees, shall be filled without further action of the Council.
2. Neither the Manager nor any Department Head of the Town shall authorize overtime other than on a critical need basis until further action by Council. To the extent possible, the Department shall adjust their shifts to provide necessary coverage without overtime. The Manager shall direct the Department Heads to provide the Manager with periodic written reports of overtime, which they deemed to be critical needs. The Manager shall make the determination of what is and what is not a critical need. The Manager shall report monthly to Council with a statement of critical need overtime.
3. No vehicles or equipment shall be ordered or purchased at a cost of more than $5,000 without prior notification to Council.
4. The Town of South Windsor shall cancel all out of state travel by Town personnel, including trips for seminars, training, fact finding, marketing, etc., until further action by Council. To the extent that previously planned, out of state training is available at a substantial savings to the Town through the relative means of video conferencing, teleconferencing, internet or similar means that Town personnel shall utilize such alternative means.
BE IT FURTHER RESOLVED that the Town Manager will take all the reasonable steps to ensure that the total actual expenditures for fiscal year ending June 30, 2014 is below amounts. This resolution shall expire April 30, 2014 unless extended by Council.
- 7 -
RESOLUTIONS
Regular Meeting – Town Council
Monday, December 2, 2013
14. New Business (Continued)
G. Resolution Authorizing the Town Manager to Apply for a STEAP Grant with the State of Connecticut for Improvements to the EOC/Business Center in the Town Hall Annex
(Councilor Delnicki)
WHEREAS, the Town of South Windsor has been awarded a previous STEAP Grant from the State of Connecticut in the amount of $500,000 for the improvements to the EOC/Business Center in the Town Hall Annex; and
WHEREAS, the Town has prepared plans and specifications for an EOC/Business Center in the Town Hall Annex; and
WHEREAS, the Town wishes to move forward with this project that will positively impact the Town of South Windsor and other surrounding communities and provide a training center for disaster preparedness for these communities and business development; and
WHEREAS, the Town Council would like to apply for an additional $500,000 in STEAP funding for the next round of applications in April 2014
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council authorizes Town Manager, Matthew B. Galligan to apply for a STEAP Grant in the amount of $500,000 for improvements to the Town Hall Annex for an EOC/Business Center in the Town of South Windsor in which the Town Council will accept such grant for such purpose; and
BE IT FURTHER RESOLVED that Matthew B. Galligan was appointed Town Manager of the Town of South Windsor on January 16, 1996 and will continue in the future, and a the Town Manager, Matthew B. Galligan serves as Chief Executive Officer of South Windsor and is duly authorized to enter into agreements and contracts on behalf of the Town of South Windsor.
- 8 -
RESOLUTIONS
Regular Meeting – Town Council
Monday, December 2, 2013
14. New Business (Continued)
H. Resolution to Enter into a Master Municipal Agreement for Construction Projects with the State of Connecticut
(Councilor Wagner)
WHEREAS, the Town of South Windsor has been awarded Federal and State funding and expects to continue to receive such funding for improvements to various locally maintained roadways, bridges and other transportation projects; and
WHEREAS, the State of Connecticut requires that the Town of South Windsor enter into an agreement with the State for the construction phase of these projects
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council authorizes its Town Manager, Matthew to sign and execute the Agreement entitled “Master Municipal Agreement for Construction Projects between the State of Connecticut, Department of Transportation and the Town of South Windsor”.
I. Discussion Item: Board of Education – School Plan
J. Discussion Item: Opening of the Town Charter (requested by Councilor Prague)
K. Discussion item: Proposed Changes to the South Windsor Town Council Rules and Procedures (requested by Mayor Anwar)
L. Discussion Item: Setting up a Committee to Review the Possibility of Moving Polling Places out of the Schools due to Safety Concerns (requested by Councilor Mirek)
15. Passage of Ordinance
16. Communications and Reports from Town Manager
[Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
- 9 -
RESOLUTIONS
Regular Meeting – Town Council
Monday, December 2, 2013
17. Public Input
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town
18. Communications and Petitions from Council
[Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
19. Executive Session
20. Adjournment
- 10 -
| 
