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AGENDA
SPECIAL MEETING
SOUTH WINDSOR TOWN COUNCIL
COUNCIL CHAMBERS TUESDAY, OCTOBER 15, 2013
SOUTH WINDSOR TOWN HALL TIME: 7:00 P.M.
1. Call Meeting to Order
2. Roll Call
3. Public Participation
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
4. Communications
5. Executive Session
6. Special Business
A. Resolution Concerning Nevers Park Fields Project
B. Resolution Authorizing Town Manager, Matthew B. Galligan to Negotiate, Sign and Execute all Necessary Agreement/Contract Documents on Behalf of the Town of South Windsor with the State of Connecticut, Office of Policy and Management
7. Adjournment
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RESOLUTIONS
SPECIAL MEETING
October 15, 2013
6. Special Business
A. Resolution Concerning Nevers Park Fields Project
(Deputy Mayor Bazzano)
WHEREAS, the South Windsor Town Council recognizes the need for additional fields for the high school sports programs; and
WHEREAS, the South Windsor Town Council recognizes the need for additional fields for recreation programs and general recreation; and
WHEREAS, Nevers Park was intended for a variety of uses, including passive and active recreation; and
WHEREAS, the Town owns approximately 11 acres located on Nevers Road, across from Ayers Road, which may be utilized for passive and active recreation; and
WHEREAS, the Town Council established an Athletic Fields Subcommittee which has met over a period of more than a year and which has developed a conceptual plan for sports fields on the 11 acre Town owned site; and
WHEREAS, the Town Council recognizes the need to balance the recreation needs of the community with other needs, as well as the need to manage taxes and spending; and
WHEREAS, the Town Council is cognizant of and concerned about the impact of passive and active recreation at the 11 acre site upon neighbors, including senior citizens
(Resolution Continued on Next Page)
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RESOLUTIONS
Special Meeting – Town Council
Tuesday, October 15, 2013
6. A. (Continued)
NOW, THEREFORE, BE IT RESOLVED that the Town Council will proceed at this time with a small portion of the Athletic Fields Subcommittee’s conceptual plan as follows:
- To be constructed for a cost of approximately $900,000, one artificial turf field 220’ x 320’, a gravel parking area, gravel access road, necessary berms and fencing to screen neighboring properties, drainage improvements as required by the Town, gating to control access to the facility and fields, and natural turf fields in the remaining area of the conceptual plan.
- To be constructed a Miracle Field with funds to be raised by private and in-kind donations.
- To be constructed a cricket pitch within the area of the natural turf fields.
Funding for this project shall be as follows:
- The Town Council directs the Town Manager to seek a STEAP grant and other sources of state and federal funding to assist in payment for the project.
- The Town Council directs that the Town Manager shall negotiate a lease purchase for the artificial turf field, which shall be limited solely to the field and shall not include the conveyance of land or the establishment of a 63-20 or 501c(3) corporation, such lease to be brought to Town Council for review prior to signing.
- The Town Council directs that the payments for the project, net or set offs for grants and other sources of State and Federal funding, funds from recreation reserves accounts, and/or contingency funds, shall not exceed $47,000 per year amortized over a ten year period, such funding to be paid from the South Windsor Operating budget after review of existing expenditures and reprioritization within said budget. The amount up to $47,000 per year will not have the effect of increasing taxes.
(Resolution Continued on Next Page)
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RESOLUTIONS
Special Meeting – Town Council
Tuesday, October 15, 2013
6. A. (Continued)
- The Town Council shall establish a Miracle Field Work Committee, which shall include bipartisanship membership from the Town Council, whose charge shall be to direct the fundraising and planning and installation of the Miracle Field, using private and in-kind donations.
- The Town Council shall establish a joint committee with the Board of Education to discuss the installation of artificial turf at the high school track.
- This field project is contingent upon a satisfactory resolution of the issue of whether the 11 acres can legally be encumbered by this planned active recreation project.
BE IT FURTHER RESOLVED that the Town Council thanks the members of the Athletic Fields Subcommittee, including Deputy Mayor Bazzano and Councillor Yagaloff, for their dedicated work on this project, and directs that the subcommittee shall meet from time to time to discuss options for additional improvements to the Nevers Park fields project as well as additional recreation fields needs for the Town of South Windsor.
B. Resolution Authorizing Town Manager, Matthew B. Galligan to Negotiate, Sign and Execute all Necessary Agreement/Contract Documents on Behalf of the Town of South Windsor with the State of Connecticut, Office of Policy and Management
(Deputy Mayor Bazzano)
BE IT RESOLVED that the South Windsor Town Council hereby authorizes Town Manager, Matthew B. Galligan to negotiate, sign and execute all necessary agreement/contract documents on behalf of the Town of South Windsor with the State of Connecticut, Office of Policy and Management for a STEAP grant in the amount of $500,000 to go towards the addition at Nevers Road Park of an artificial turf field, natural turf fields, associated parking and site modifications, said addition to occur at 11 acres of land located on Nevers Road, South Windsor.
7. Adjournment
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