REVISED AGENDA
TOWN COUNCIL REGULAR MEETING
COUNCIL CHAMBERS MONDAY, DECEMBER 17, 2012
SOUTH WINDSOR TOWN HALL TIME: 8:00 P.M.
After Roll Call is complete, Mayor Delnicki will present a proclamation to Mr. Andy Paterna to recognize him for his initiative with the South Windsor Food Alliance.
1. Call Meeting to Order
2. Prayer: Pastor Pekari, Our Savior Lutheran Church
3. Pledge of Allegiance
4. Roll Call
5. Public Input
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
6. Environmental Health & Safety Message
7. Adoption of Minutes of Previous Meetings
8. Public Petitions
9. Communications from Officers and Boards Directly Responsible to Council
10. Reports from Standing Committees
11. Reports of Temporary Committees
12. Consent Agenda
[All items listed with an asterisk (*) are considered to be routine by the Town Council and will be enacted by one Motion. There will be no separate discussion of these items unless a Council member so requests, in which event the item will be removed from the General Order of Business and be considered in its normal sequence on the Agenda.]
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AGENDA
Regular Meeting – Town Council
Monday, December 17, 2012
13. Unfinished Business
A. Discussion Item: Advisory Council for Civil Preparedness (requested by Councillor Anwar)
B. Discussion Item: Skate Spot and Recreation Projects (requested by Councillor Prague)
C. Resolution Authorizing the Town Manager to Enter into and Agreement with the State of Connecticut for a Grant for Improvements to the EOC/Business Center in the Town Hall Annex
D. Resolution Addressing the Expected Shortfall in Revenues for the 2012/2013 Budget
14. New Business
A. Resolution Accepting the Resignation of Susan Rose (R) from the Board of Assessment Appeals
B. Resolution Appointing Steven Carty (D) an Alternate to the Zoning Board of Appeals and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting
C. Resolution Accepting the Resignation of Mark Abrahamson (D) from the Board of Education
D. Resolution Authorizing Town Manager, Matthew B. Galligan to Issue a Request for Proposal (“RFP”) for Full Time Advanced Life Support for the Town of South Windsor
- Resolution Endorsing the Regional Performance Incentive Program Project Proposal and Authorizing Town Manager, Matthew B. Galligan to Sign All Necessary Agreements
- Resolution for a “Citizens Matching Mini-Grant” to the Monday Night Social Club/South Windsor Teen Center
G. Discussion Item: Creation of a program (Snow Angels) for the removal of snow on sidewalks for individuals who are unable to remove snow from their sidewalks, (requested by Councillor Anwar).
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AGENDA
Regular Meeting – Town Council
Monday, December 17, 2012
14. New Business (Continued)
H. Discussion Item: Town/Board of Education Employee Health Care Plan (requested by Councillor Prague)
15. Passage of Ordinance
16. Public Input
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
17. Communications and Petitions from Council
[Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
18. Communications and Reports from Town Manager
[Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
19. Executive Session
A. To discuss potential litigation (Hi-G property).
B. To discuss potential litigation.
C. To discuss a personnel issue.
D. To discuss possible purchase of real estate for the Town (King Street and the corner of Sullivan Avenue & Troy Road).
20. Adjournment
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RESOLUTIONS
Monday, December 17, 2012
7. Adoption of Minutes of Previous Meetings
(Deputy Mayor Bazzano)
BE IT RESOLVED that the South Windsor Town Council approves the Minutes of the following Town Council Meetings: Regular Meeting Minutes of December 3, 2012.
13. Unfinished Business
A. Discussion Item: Advisory Council for Civil Preparedness (requested by Councillor Anwar)
B. Discussion Item: Skate Spot and Recreation Projects (requested by Councillor Prague)
C. Resolution Authorizing the Town Manager to Enter into an Agreement with the State of Connecticut for a Grant for Improvements to the EOC/Business Center in the Town Hall Annex
(Councillor Beaulieu)
WHEREAS, the Town of South Windsor has been awarded a STEAP Grant from the State of Connecticut in the amount of $500,000.00 for improvements to the EOC/Business Center in the Town Hall Annex
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council accepts the STEAP Grant in the amount of $500,000.00 for improvements to the Town Hall Annex for an EOC/Business Center in the Town of South Windsor; and
BE IT FURTHER RESOLVED that Matthew B. Galligan was appointed Town Manager of the Town of South Windsor on January 16, 1996, and will continue into the future; and, as the Town Manager, Matthew B. Galligan serves as the Chief Executive Officer of South Windsor and is duly authorized to enter into Agreements and Contracts on behalf of the Town of South Windsor.
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RESOLUTIONS
Regular Meeting – Town Council
Monday, December 17, 2012
13. Unfinished Business (Continued)
D. Resolution Addressing the Expected Shortfall in Revenues for the 2012/2013 Budget
(Councillor McCann)
WHEREAS, the Governor of the State of Connecticut has notified the State Legislature of projected budget shortfalls for fiscal years ending in 2012 and 2013, and is implementing substantial budget reductions for the State, and has called for additional major budget tightening for the next two fiscal years; and
WHEREAS, the Town of South Windsor receives a substantial portion of its revenues each year from the State of Connecticut, which may be lowered as a result of budget reductions by the State; and
WHEREAS, the Town Manager of South Windsor has reported to Council an expectation of lower revenues from a variety of sources in the current fiscal year and for the next fiscal year; and
WHEREAS, Council wishes to prepare in advance for anticipated lower revenues, and avoid budget deficits
NOW, THEREFORE, BE IT RESOLVED that effective immediately upon passage of this resolution:
1. The Town of South Windsor shall institute a hiring freeze until further notice. No full time or part time positions, except positions which are funded by programmatic fees, shall be filled without further action of the Council.
(Resolution Continued on Next Page)
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RESOLUTIONS
Regular Meeting – Town Council
Monday, December 17, 2012
13. D. (Continued)
2. Neither the Manager nor any Department Head of the Town shall authorize overtime other than on a critical need basis until further action by Council. To the extent possible, the Department shall adjust their shifts to provide necessary coverage without overtime. The Manager shall direct the Department Heads to provide the Manager with periodic written reports of overtime which they deem to be a critical need. The Manager shall make the determination of what is and what is not a critical need. The Manager shall report monthly to Council with a statement of critical need overtime.
3. The Town of South Windsor shall cancel all out-of-state travel by Town personnel, including trips for seminars, training, “fact-finding”, marketing, etc. until further action by Council. To the extent that previously planned, out-of-state training is available at a substantial savings to the Town through the alternative means of video conferencing, teleconferencing, the internet, or similar means, Town personnel shall utilize such alternative means.
4. No vehicles or equipment shall be ordered or purchased at a cost of more than $5,000 without prior notification to Council.
5. The Manager shall take all reasonable steps to ensure that the total actual expenditures for fiscal year ending June 30, 2013 is below budgeted amounts.
6. This Resolution shall expire on ____________, unless extended by Council.
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RESOLUTIONS
Regular Meeting – Town Council
Monday, December 17, 2012
14. New Business
A. Resolution Accepting the Resignation of Susan Rose (R) from the Board of Assessment Appeals
(Councillor Prague)
BE IT RESOLVED that the South Windsor Town Council hereby accepts with regret, the resignation of Susan Rose (R) from the Board of Assessment Appeals, said resignation effective immediately; and
BE IT FURTHER RESOLVED that the South Windsor Town Council extends its thanks to Susan Rose for the time she has dedicated to serving her community by her membership on the Board of Assessment Appeals.
B. Resolution Appointing Steven Carty (D) an Alternate to the Zoning Board of Appeals and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting
(Councillor Havens)
BE IT RESOLVED that the South Windsor Town Council hereby appoints Steven Carty (D) an Alternate to the Zoning Board of Appeals for a term ending November 30, 2013 to fill the unexpired term of Stephen Lewis and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.
C. Resolution Accepting the Resignation of Mark Abrahamson (D) from the Board of Education
(Councillor Anwar)
BE IT RESOLVED that the South Windsor Town Council hereby accepts with regret, the resignation of Mark Abrahamson (D) from the Board of Education; said resignation effective January 1, 2013; and
BE IT FURTHER RESOLVED that the South Windsor Town Council extends its thanks to Mark Abrahamson for the time he has dedicated to serving his community by his membership on the Board of Education
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RESOLUTIONS
Regular Meeting – Town Council
Monday, December 17, 2012
14. New Business (Continued)
D. Resolution Authorizing Town Manager, Matthew B. Galligan to Issue a Request for Proposal (“RFP”) for Full Time Advanced Life Support Services for the Town of South Windsor
(Councillor Yagaloff)
WHEREAS, the Town of South Windsor presently has Basic Life Support Services (BLS) in the town of South Windsor with Advanced Life Support Services (ALS) on call when needed; and
WHEREAS, the South Windsor Town Council wishes to explore options of having Advanced Life Support Services in the Town of South Windsor
NOW, THEREFORE, BE IT RESOLVED that the Town Council hereby authorizes Town Manager, Matthew B. Galligan to issue an RFP that will present various alternatives for having Advanced Life Support Services in South Windsor.
E. Resolution Endorsing the Regional Performance Incentive Program Project Proposal and Authorizing Town Manager, Matthew B. Galligan to Sign All Necessary Agreements
(Councillor Snyder)
WHEREAS, Section 5 of Public Act 11-61 (An Act concerning Responsible Growth) passed by the Connecticut General Assembly provides statewide incentive grants to regional planning organizations for projects that involve shared services; and
WHEREAS, the Capitol Region Council of Governments is acting as a convener and facilitator of services sharing projects around the CRCOG region; and
WHEREAS, on November 16, 2011 the Policy Board of CRCOG passed a resolution authorizing development and submittal of an application package to the State Office of Policy and Management for funding under the Regional Performance Incentive Grant Program, on behalf of the Council’s member municipalities, and municipalities of other regions, which are participating in Council initiatives; and
(Resolution Continued on Next Page)
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RESOLUTIONS
Regular Meeting – Town Council
Monday, December 17, 2012
14. E. (Continued)
WHEREAS, the Chief Elected Officials and municipal staff of the Capitol Region have developed a list of service sharing project proposals that will be include in this application package, to the benefit of individual municipalities and the region as a whole; and
WHEREAS, the Town of South Windsor has expressed an interest in taking part in the project proposal entitle “Damage Assessment Collection Automation”
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council does hereby endorse the above referenced Regional Performance Incentive Program project proposal and authorizes the Town Manager to sign all necessary agreements and take all necessary actions to allow for the Town’s participation in this program.
F. Resolution for a “Citizens Matching Mini-Grant” to the Monday Night Social Club/South Windsor Teen Center
(Councillor Anwar)
WHEREAS, the South Windsor Town Council created a “South Windsor Citizen Matching Mini-Grant Program” on June 20, 2005; and
WHEREAS, Roseanne Sapula has duly submitted a proper application for matching funds in the amount of $1,000.00 to help fund items to benefit the Monday Night Social Club and the Teen Center; and
WHEREAS, Town Manager Matthew B. Galligan has reviewed and approved this project and application and has determined that it meets all of the criteria of the “South Windsor Citizen Matching Mini-Grant Program”
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council authorizes Town Manager, Matthew B. Galligan to issue $1,000.00 of matching funds to the Monday Night Social Club/South Windsor Teen Center from the “South Windsor Citizen Matching Mini-Grant Program”.
G. Discussion Item: Creation of a program (Snow Angles) for the removal of snow on sidewalks for individuals who are unable to remove snow from their sidewalks, (requested by Councillor Anwar)
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RESOLUTIONS
Regular Meeting – Town Council
Monday, December 17, 2012
14. New Business (Continued)
H. Discussion Item: Town/Board of Education Employee Health Care Plan (requested by Councillor Prague)
15. Passage of Ordinance
None
16. Public Input
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
17. Communications and Petitions from Council
[Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
18. Communications and Reports from Town Manager
[Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
19. Executive Session
A. To discuss potential litigation (Hi-G property).
B. To discuss potential litigation.
C. To discuss a personnel issue.
D. To discuss possible purchase of real estate for the Town (King Street and the corner of Sullivan Avenue & Troy Road).
20. Adjournment
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