AGENDA
TOWN COUNCIL WORK SESSION
COUNCIL CHAMBERS MONDAY, DECEMBER 3, 2012
SOUTH WINDSOR TOWN HALL TIME: 7:00 P. M.
1. Call Meeting to Order
2. Roll Call
3. Public Participation
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of the majority of the Town Council.]
4. Communications
5. Town Manager’s Report
[Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of the majority of the Council.]
6. Items for Discussion
A. Connecticut Studios
7. Executive Session
A. To discuss potential litigation.
B. Discussion of documents containing financial information provided in confidence and exempt from disclosure pursuant to C.G.S. §1-200(6) and §1-210(b)(5)(B) regarding The Connecticut Studios project.
C. To discuss a personnel issue.
D. To discuss possible purchase of real estate for the Town (King Street and the corner of Sullivan Avenue & Troy Road).
8. Adjournment
* * * * * * * * * * * * * * * * * *
AGENDA
TOWN COUNCIL REGULAR MEETING
COUNCIL CHAMBERS MONDAY, DECEMBER 3, 2012
SOUTH WINDSOR TOWN HALL TIME: 8:00 P.M.
After Roll Call is complete, Mayor Delnicki will be presenting certificates to The South Windsor B Maroon panthers Youth Football Team for winning the Championship.
1. Call Meeting to Order
2. Prayer: TBD
3. Pledge of Allegiance
4. Roll Call
5. Public Input
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
6. Environmental Health & Safety Message
7. Adoption of Minutes of Previous Meetings
8. Public Petitions
9. Communications from Officers and Boards Directly Responsible to Council
10. Reports from Standing Committees
11. Reports of Temporary Committees
12. Consent Agenda
[All items listed with an asterisk (*) are considered to be routine by the Town Council and will be enacted by one Motion. There will be no separate discussion of these items unless a Council member so requests, in which event the item will be removed from the General Order of Business and be considered in its normal sequence on the Agenda.]
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AGENDA
Regular Meeting – Town Council
Monday, December 3, 2012
13. Unfinished Business
* A. Resolution Appointing Wayne McKinney (D) to the Demolition Delay Committee
* B. Resolution Appointing Walter Fitzpatrick (R) to the Demolition Delay Committee
* C. Resolution Appointing Peter Jennings (R) to the Demolition Delay Committee
* D. Resolution Appointing Lavina Wilson (R) to the Demolition Delay Committee
* E. Resolution Appointing Arthur Utay (U) to the Demolition Delay Committee
F. Resolution Approving a Refund of Taxes to Forty-Three (43) South Windsor Taxpayers
G. Discussion Item: Advisory Council for Civil Preparedness (requested by Councillor Anwar)
H. Discussion Item: ALS Ambulance Services (requested by Councillor Yagaloff)
I. Discussion Item: Skate Spot and Recreation Projects (requested by Councillor Prague)
14. New Business
A. Resolution Approving an Annual Salary for the Registrars of Voters for Calendar Years 2013 and 2014
B. Resolution Authorizing the Town Manager to Apply For and Accept Grant Funds from the State of Connecticut Office of Policy and Management for the Purchase of Electronic Recording Equipment
C. Resolution Authorizing the Town Manager to Enter into and Agreement with the State of Connecticut for a Grant for Improvements to the EOC/Business Center in the Town Hall Annex
D. Resolution Addressing the Expected Shortfall in Revenues for the 2012/2013 Budget
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AGENDA
Regular Meeting – Town Council
Monday, December 3, 2012
14. New Business (Continued)
E. Resolution Approving a Refund of Taxes to Nine (9) South Windsor Taxpayers
F. Discussion Item: Connecticut Studios
G. Discussion Item: Contract between the South Windsor Board of Education and the South Windsor Administrators’ Association; and Contract between South Windsor Board of Education and South Windsor Education Association
H. Discussion Item: Revaluations (Charlie Danna to be present)
15. Passage of Ordinance
16. Public Input
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
17. Communications and Petitions from Council
[Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
18. Communications and Reports from Town Manager
[Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
19. Executive Session
A. To discuss potential litigation.
B. Discussion of documents containing financial information provided in confidence and exempt from disclosure pursuant to C.G.S. §1-200(6) and §1-210(b)(5)(B) regarding The Connecticut Studios project.
C. To discuss a personnel issue.
D. To discuss possible purchase of real estate for the Town (King Street and the corner of Sullivan Avenue & Troy Road).
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RESOLUTIONS
Monday, December 3, 2012
7. Adoption of Minutes of Previous Meetings
(Councillor Snyder)
BE IT RESOLVED that the South Windsor Town Council approves the Minutes of the following Town Council Meetings: Regular Meeting of November 19, 2012.
12. Consent Agenda
(Councillor Beaulieu and Councillor Anwar)
Motion to approve Agenda Item 13. A., through 13. E. as the Consent Agenda.
(Please read dark headings, only, on Consent Agenda items.)
13. Unfinished Business
* A. Resolution Appointing Wayne McKinney (D) to the Demolition Delay Committee
(Councillor Anwar)
BE IT RESOLVED that the South Windsor Town Council hereby appoints Wayne McKinney (D) to the Demolition Delay Committee for a term ending December 31, 2014.
* B. Resolution Appointing Walter Fitzpatrick (R) to the Demolition Delay Committee
(Councillor Beaulieu)
BE IT RESOLVED that the South Windsor Town Council hereby appoints Walter Fitzpatrick (R) to the Demolition Delay Committee for a term ending December 31, 2015.
* C. Resolution Appointing Peter Jennings (R) to the Demolition Delay Committee
(Councillor Beaulieu)
BE IT RESOLVED that the South Windsor Town Council hereby appoints Peter Jennings (R) to the Demolition Delay Committee for a term ending December 31, 2016.
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RESOLUTIONS
Regular Meeting – Town Council
Monday, December 3, 2012
13. Unfinished Business (Continued)
* D. Resolution Appointing Lavina Wilson (R) to the Demolition Delay Committee
(Councillor Beaulieu)
BE IT RESOLVED that the South Windsor Town Council hereby appoints Lavina Wilson (R) to the Demolition Delay Committee for a term ending December 31, 2014.
* E. Resolution Appointing Arthur Utay (U) to the Demolition Delay Committee
(Councillor Anwar)
BE IT RESOLVED that the South Windsor Town Council hereby appoints Arthur Utay (U) to the Demolition Delay Committee for a term ending December 31, 2015.
F. Resolution Approving a Refund of Taxes to Forty-Three (43) South Windsor Taxpayers
(Councillor McCann)
BE IT RESOLVED that the South Windsor Town Council hereby approves a refund of property taxes to forty-three (43) South Windsor Taxpayers, the total of said refund being $4,567.46, and as more fully described on attached Exhibit A.
G. Discussion Item: Advisory Council for Civil Preparedness (requested by Councillor Anwar)
H. Discussion Item: ALS Ambulance Services (requested by Councillor Yagaloff)
I. Discussion Item: Skate Spot and Recreation Projects (requested by Councillor Prague)
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RESOLUTIONS
Regular Meeting – Town Council
Monday, December 3, 2012
14. New Business
A. Resolution Approving an Annual Salary for the Registrars of Voters for Calendar Years 2013 and 2014
(Councillor Havens)
WHEREAS, the Registrar(s) of Voters are elected positions, serving a four year term; and
WHEREAS, Registrar(s) of Voters rate of compensation is, by State Statute, to be paid by the municipality
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby stipulates that the annual compensation for the Registrar(s) of Voters shall be $33,704 each, effective January 1, 2013; and
BE IT FURTHER RESOLVED that their annual salary shall be increased to $34,378 effective January 1, 2014 through December 31, 2014 and that South Windsor Town Council shall review and address by Resolution the salary adjustment for the two-year period of 2013 and 2014.
B. Resolution Authorizing the Town Manager to Apply For and Accept Grant Funds from the State of Connecticut Office of Policy and Management for the Purchase of Electronic Recording Equipment
(Deputy Mayor Bazzano)
BE IT RESOLVED that the South Windsor Town Council hereby authorizes its Town Manager, Matthew B. Galligan, to sign and execute an application for grant funds in the amount of $21,529 offered through the State of Connecticut’s Police Video Equipment Technology program administered through the Office of Policy and Management. Such funds are being made available in order to facilitate the Town’s compliance with the requirements set forth in Public Act 11-174, An Act Concerning the Electronic Recording of Interrogations; and
BE IT FURTHER RESOLVED that the Town Manager, Matthew B. Galligan, is also authorized to sign and execute any other necessary documents associated with this grant on behalf of the Town of South Windsor.
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RESOLUTIONS
Regular Meeting – Town Council
Monday, December 3, 2012
14. New Business (Continued)
C. Resolution Authorizing the Town Manager to Enter into an Agreement with the State of Connecticut for a Grant for Improvements to the EOC/Business Center in the Town Hall Annex
(Councillor Anwar)
WHEREAS, the Town of South Windsor has been awarded a STEAP Grant from the State of Connecticut in the amount of $500,000.00 for improvements to the EOC/Business Center in the Town Hall Annex
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council accepts the STEAP Grant in the amount of $500,000.00 for improvements to the Town Hall Annex for an EOC/Business Center in the Town of South Windsor; and
BE IT FURTHER RESOLVED that Matthew B. Galligan was appointed Town Manager of the Town of South Windsor on January 16, 1996, and will continue into the future; and, as the Town Manager, Matthew B. Galligan serves as the Chief Executive Officer of South Windsor and is duly authorized to enter into Agreements and Contracts on behalf of the Town of South Windsor.
D. Resolution Addressing the Expected Shortfall in Revenues for the 2012/2013 Budget
(Councillor Yagaloff)
WHEREAS, the Governor of the State of Connecticut has notified the State Legislature of projected budget shortfalls for fiscal years ending in 2012 and 2013, and is implementing substantial budget reductions for the State, and has called for additional major budget tightening for the next two fiscal years; and
WHEREAS, the Town of South Windsor receives a substantial portion of its revenues each year from the State of Connecticut, which may be lowered as a result of budget reductions by the State; and
WHEREAS, the Town Manager of South Windsor has reported to Council an expectation of lower revenues from a variety of sources in the current fiscal year and for the next fiscal year; and
(Resolution Continued on Next Page)
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RESOLUTIONS
Regular Meeting – Town Council
Monday, December 3, 2012
14. D. (Continued)
WHEREAS, Council wishes to prepare in advance for anticipated lower revenues, and avoid budget deficits
NOW, THEREFORE, BE IT RESOLVED that effective immediately upon passage of this resolution:
1. The Town of South Windsor shall institute a hiring freeze until further notice. No full time or part time positions, except positions which are funded by programmatic fees, shall be filled without further action of the Council.
2. Neither the Manager nor any Department Head of the Town shall authorize overtime other than on a critical need basis until further action by Council. To the extent possible, the Department shall adjust their shifts to provide necessary coverage without overtime. The Manager shall direct the Department Heads to provide the Manager with periodic written reports of overtime which they deem to be a critical need. The Manager shall make the determination of what is and what is not a critical need. The Manager shall report monthly to Council with a statement of critical need overtime.
3. The Town of South Windsor shall cancel all out-of-state travel by Town personnel, including trips for seminars, training, “fact-finding”, marketing, etc. until further action by Council. To the extent that previously planned, out-of-state training is available at a substantial savings to the Town through the alternative means of video conferencing, teleconferencing, the internet, or similar means, Town personnel shall utilize such alternative means.
4. No vehicles or equipment shall be ordered or purchased at a cost of more than $5,000 without prior notification to Council.
5. The Manager shall take all reasonable steps to ensure that the total actual expenditures for fiscal year ending June 30, 2013 is below budgeted amounts.
6. This Resolution shall expire on ____________, unless extended by Council.
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RESOLUTIONS
Regular Meeting – Town Council
Monday, December 3, 2012
14. New Business (Continued)
E. Resolution Approving a Refund of Taxes to Nine (9) South Windsor Taxpayers
BE IT RESOLVED that the South Windsor Town Council hereby approves a refund of property taxes to nine (9) South Windsor Taxpayers, the total of said refund being $2,989.51, and as more fully described on attached Exhibit B.
F. Discussion Item: Connecticut Studios
G. Discussion Item: Contract between the South Windsor Board of Education and the South Windsor Administrators’ Association; and Contract between South Windsor Board of Education and South Windsor Education Association
H. Discussion Item: Revaluation (Charlie Danna to be present)
15. Passage of Ordinance
None
16. Public Input
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
17. Communications and Petitions from Council
[Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
18. Communications and Reports from Town Manager
[Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
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RESOLUTIONS
Regular Meeting – Town Council
Monday, December 3, 2012
19. Executive Session
A. To discuss potential litigation.
B. Discussion of documents containing financial information provided in confidence and exempt from disclosure pursuant to C.G.S. §1-200(6) and §1-210(b)(5)(B) regarding The Connecticut Studios project.
C. To discuss a personnel issue.
D. To discuss possible purchase of real estate for the Town (King Street and the corner of Sullivan Avenue & Troy Road).
20. Adjournment
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Public Participation is Invited on Any Agenda Item
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