AGENDA
TOWN COUNCIL WORK SESSION
COUNCIL CHAMBERS MONDAY, DECEMBER 19, 2011
SOUTH WINDSOR TOWN HALL TIME: 7:00 P. M.
1. Call Meeting to Order
2. Roll Call
3. Public Participation
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of the majority of the Town Council.]
4. Communications
5. Town Manager’s Report
[Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of the majority of the Council.]
6. Items for Discussion
A. Terms for Boards and Commissions
B. Continued improvements of athletic fields (requested Deputy Mayor Bazzano)
C. Status of Park & Recreation Department and Street Services/Public Works (requested by Councillor Yagaloff)
7. Executive Session
8. Adjournment
* * * * * * * * * * * * * * * * * *
Public Participation is Invited on Any Agenda Item
AGENDA
TOWN COUNCIL REGULAR MEETING
COUNCIL CHAMBERS MONDAY, DECEMBER 19, 2011
SOUTH WINDSOR TOWN HALL TIME: 8:00 P.M.
1. Call Meeting to Order
- Prayer: Pastor Bim Rowley, Truth Baptist Church
3. Pledge of Allegiance
4. Roll Call
5. Public Input
[Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
6. Environmental Health & Safety Message
7. Adoption of Minutes of Previous Meetings
8. Public Petitions
9. Communications from Officers and Boards Directly Responsible to Council
10. Communications and Reports from Town Manager
[Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
11. Reports from Standing Committees
12. Reports of Temporary Committees
13. Communications and Petitions from Council
[Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
14. Public Participation
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
15. Consent Agenda
[All items listed with an asterisk (*) are considered to be routine by the Town Council and will be enacted by one Motion. There will be no separate discussion of these items unless a Council member so requests, in which event the item will be removed from the General Order of Business and be considered in its normal sequence on the Agenda.]
16. Unfinished Business
A. Resolution Reappointing Joan Walsh (D) to the Board of Assessment Appeals
B. Resolution Reappointing Stephen Wagner (D) to the Zoning Board of Appeals
17. New Business
A. Resolution Addressing the Expected Shortfall in Revenues for the 2011/2012 Budget
- Resolution Establishing a Temporary Sub-Committee to Review Issues Associated with the Water Pollution Control Authority
- Resolution Establishing a Sub-Committee for the 2011 Citizen Survey
- Resolution Endorsing the Regional Performance Incentive Program Package Proposal, Authorizing Town Manager, Matthew B. Galligan to Submit an Application Package for Funding and Enter into an Agreement on Behalf of the Town of South Windsor
E. Resolution Approving a Refund of Taxes to Forty-Two (42) South Windsor Taxpayers
18. Passage of Ordinance
19. Communications and Petitions from Council (Continued)
[This Agenda Item permits continued communications not covered under Item #13 due to time restraints.]
20. Communications and Reports from Town Manager (Continued)
[This Agenda Item permits continued communications not covered under Item #10 due to time restraints.]
21. Executive Session
22. Adjournment
RESOLUTIONS
Monday, December 19, , 2011
7. Adoption of Minutes of Previous Meetings
(Councillor Snyder)
BE IT RESOLVED that the South Windsor Town Council approves the Minutes of the following Town Council Meetings: Work Session Meeting of December 5, 2011; Two Public Hearings of December 5, 2011; and Regular Meeting of December 5, 2011.
15. Consent Agenda
(Councillor Havens)
Motion to approve Agenda Item 16. A., through 16. B. as the Consent Agenda.
(Please read dark headings, only, on Consent Agenda items.)
16. Unfinished Business
A. Resolution Reappointing Joan Walsh (D) to the Board of Assessment Appeals
(Councillor Havens)
BE IT RESOLVED that the South Windsor Town Council hereby reappoints Joan Walsh (D) to the Board of Assessment Appeals for a term ending November 30, 2015.
B. Resolution Reappointing Stephen Wagner (D) to the Zoning Board of Appeals
(Councillor Havens)
BE IT RESOLVED that the South Windsor Town Council hereby reappoints Stephen Wagner (D) to the Zoning Board of Appeals for a term ending November 30, 2015.
17. New Businesss
A. Resolution Addressing the Expected Shortfall in Revenues for the 2011/2012 Budget
(Councillor McCann)
WHEREAS, the South Windsor Town Council wishes to prepare in advance for anticipated lower revenues, and avoid budget deficits
NOW, THEREFORE, BE IT RESOLVED that effective immediately upon passage of this resolution:
- The Town of South Windsor shall institute a hiring freeze until further notice. No full time or part time positions, except positions which are funded by programmatic fees, shall be filled without further action of the Council.
- Neither the Manager nor any Department Head of the Town shall authorize overtime other than on a critical need basis until further action by Council. To the extent possible, the Department shall adjust their shifts to provide necessary coverage without overtime. The Manager shall direct the Department Heads to provide the Manager with periodic written reports of overtime which they deem to be a critical need. The Manager shall make the determination of what is and what is not a critical need. The Manager shall report monthly to Council with a statement of critical need overtime.
- The Town of South Windsor shall cancel all out-of-state travel by Town personnel, including trips for seminars, training, “fact-finding”, marketing, etc. until further action by Council. To the extent that previously planned out-of-state training is available at a substantial savings to the Town through the alternative means of video conferencing, teleconferencing, the internet, or similar means, Town personnel shall utilize such alternative means.
- No vehicles or equipment shall be ordered or purchased at a cost of more than $5,000 without prior notification to Council.
- The Manager shall take all reasonable steps to ensure that the total actual expenditures for fiscal year ending June 30, 2012 is below budgeted amounts
- This Resolution shall expire on March 9, 2012, unless extended by Council.
B. Resolution Establishing a Temporary Sub-Committee to Review Issues Associated with the Water Pollution Control Authority
(Councillor Anwar)
WHEREAS, a referendum was passed for the planning, acquisition and construction of upgrades to the Water Pollution Control Facility; and
WHEREAS, there is concern regarding sewer use rates, reserve funds and budgeted expenditures; and
WHEREAS, in the past there have been attempts to resolve these issues
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby establishes a Temporary Sub-Committee to address issues associated with the Water Pollution Control Facility; and
BE IT FURTHER REOLVED that the Sub-Committee will consist of Town Manager, Matthew B. Galligan as the Chairperson, two members of the South Windsor Town Council, two members of the Water Pollution Control Authority, two members of the public and any individual that the Chairperson feels would be necessary.
C. Resolution Establishing a Sub-Committee for the 2011 Citizen Survey
(Councillor Prague)
WHEREAS, in 2006 the Town of South Windsor conducted a Citizen Survey with the objective of better understanding overall satisfaction on issues of quality of life and rating Town services, both the importance of service and the quality of the service; and
WHEREAS, the South Windsor Town Council feels it is time to conduct another Citizen Survey because the economy has changed so dramatically since 2006 and citizens may have different priorities; and
WHEREAS, the South Windsor Town Council feels that a sub-committee would be beneficial to review past survey questions and draft the questions that will be used for the 2011 Citizen Survey
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council establishes the 2011 Citizen Survey Sub-Committee consisting of three Town Council members as well as the Town Planner; and
BE IT FURTHER RESOLVED that after a draft is complete of the 2011 Citizen Survey, it will be brought back to the Town Council for their review and approval.
D. Resolution Endorsing the Regional Performance Incentive Program Package Proposal, Authorizing Town Manager, Matthew B. Galligan to Submit an Application Package for Funding and Enter into an Agreement on Behalf of the Town of South Windsor
(Councillor Yagaloff)
WHEREAS, on November 16, 2011 the Policy Board of CRCOG passed five (5) grant project applications which were approved for submittal of an application package to the State Office of Policy and Management for funding under the Regional Performance Incentive Grant Program; and
WHEREAS, the Town of South Windsor has expressed an interest in taking part in the GIS Expansion grant
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby endorses the above referenced Regional Performance Incentive Program project proposal referenced in Section 5 of Public Act 11-61 (an Act concerning responsible growth) and authorizes Town Manager, Matthew B. Galligan to submit an application to the State Office of Policy and Management for funding under the Performance Regional Incentive Grant Program and to sign all necessary agreements and take all necessary actions to allow for the Town’s participation in this program.
E. Resolution Approving a Refund of Taxes to Forty-Two (42) South Windsor Taxpayers
(Councillor Beaulieu)
BE IT RESOLVED that the South Windsor Town Council hereby approves a refund of property taxes to forty-two (42) South Windsor Taxpayers, the total of said refund being $4,580.42, and as more fully described on attached Exhibit A.
18. Passage of Ordinance
19. Communications and Petitions from Council (Continued)
[This Agenda Item permits continued communications not covered under Item #13 due to time restraints.]
20. Communications and Reports from Town Manager (Continued)
[This Agenda Item permits continued communications not covered under Item #10 due to time restraints.]
21. Executive Session
22. Adjournment
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