AGENDA
TOWN COUNCIL SPECIAL WORK SESSION
COUNCIL CHAMBERS MONDAY, SEPTEMBER 26, 2011
SOUTH WINDSOR TOWN HALL TIME: 7:00 P. M.
1. Call Meeting to Order
2. Roll Call
3. Public Participation
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of the majority of the Town Council.]
4. Communications
5. Town Manager’s Report
[Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of the majority of the Council.]
6. Items for Discussion
A. The Connecticut Studios project
7. Executive Session
A. Discussion of documents containing financial information provided in confidence and exempt from disclosure pursuant to C.G.S. § 1-200(6) and 1-210 (b)(5)(B) regarding The Connecticut Studios project
8. Adjournment
* * * * * * * * * * * * * * * * * *
Public Participation is Invited on Any Agenda Item
REMINDER: There are two public hearings, one is set for 7:15 p.m. and the other is set for 7:30 p.m. regarding the Town of South Windsor granting two easements to the State of Connecticut along the Town Hall frontage on Sullivan Avenue; and the Appropriation of $50,000 from the Capital and Non-Recurring Expenditure Account to cover costs associated with the update to the Town’s Plan of Conservation & Development.
TO BE PUBLISHED IN THE JOURNAL INQUIRER
September 19, 2011
LEGAL AD
TOWN OF SOUTH WINDSOR
Notice is hereby given that the South Windsor Town Council has set Monday, September 26, 2011, at 7:15 p.m., in the Council Chambers of the South Windsor Town Hall, 1540 Sullivan Avenue, South Windsor, Connecticut as the time and place for a Public Hearing to receive citizen input on the Town of South Windsor granting two easements to the State of Connecticut along the Town Hall frontage on Sullivan Avenue.
Dated at South Windsor, Connecticut this 16th day of September, 2011.
Attested to by:
Deborah W. Reid
Clerk of the Council
TO BE PUBLISHED IN THE JOURNAL INQUIRER
September 19, 2011
LEGAL AD
TOWN OF SOUTH WINDSOR
Notice is hereby given that the South Windsor Town Council has set Monday, September 26, 2011, at 7:30 p.m., in the Council Chambers of the South Windsor Town Hall, 1540 Sullivan Avenue, South Windsor, Connecticut as the time and place for a Public Hearing to receive citizen input on the Appropriation of $50,000 from the Capital and Non-Recurring Expenditure Account to cover costs associated with the update to the Town’s Plan of Conservation & Development.
Dated at South Windsor, Connecticut this 16th day of September, 2011.
Attested to by:
Deborah W. Reid
Clerk of the Council
AGENDA
SPECIAL MEETING
SOUTH WINDSOR TOWN COUNCIL
COUNCIL CHAMBERS MONDAY, SEPTEMBER 26, 2011
SOUTH WINDSOR TOWN HALL TIME: 8:00 P.M.
Following Roll Call, Mayor Pelkey will present a proclamation to recognize the 10th Anniversary of the Mentoring Program
1. Call Meeting to Order
2. Roll Call
3. Public Participation
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
4. Communications
5. Town Manager’s Report
6. Adoption of Minutes of Previous Meetings
7. Special Business
A. Resolution Authorizing the Town Manager to Rebid the Property located at 124 Sullivan Avenue (Old Firehouse property)
B. Resolution Approving the Transfer of $10,000 from the Contingency Account to the Health Department Professional Account
C. Resolution Approving the Transfer of $1,400 from the Contingency Account to the Town Manager’s Professional Account
D. Resolution Approving the Transfer of $50,000 from the Capital and Non-Recurring Expenditure Account to the Plan of Conservation and Development Capital Account
E. Resolution Approving the Transfer of $33,116 from Various Accounts to Various General Fund Operating Budgets
F. Resolution Granting a Temporary 10 Foot Easement to the State of Connecticut along the Town Hall Frontage on Sullivan Avenue
G. Resolution Granting a Permanent 10 Foot Easement to the State of Connecticut along the Town Hall Frontage on Sullivan Avenue
H. Resolution Authorizing Town Manager, Matthew B. Galligan to Amend and Update the “Summary Plan Descriptions for the Retirement Plan for Employees of the Town of South Windsor, Connecticut, Town Library Employees”
I. Resolution Concerning the Sewer Evaluation Contract
J. Resolution Authorizing the Sale or Disposal of Surplus Vehicles
K. Resolution Authorizing Town Manager, Matthew B. Galligan to Sign all Necessary Agreements and Execute Contracts with C.R.R.A. and Murphy Road Recycling, LLC
L. Resolution Approving a Refund of Taxes to Twenty-Eight (28) South Windsor Taxpayers
8. Executive Session
A. Discussion of documents containing financial information provided in confidence and exempt from disclosure pursuant to C.G.S. § 1-200(6) and 1-210 (b)(5)(B) regarding The Connecticut Studios project
9. Adjournment
RESOLUTIONS
SPECIAL MEETING
September 26, 2011
6. Adoption of Minutes of Previous Meetings
(Councillor Bazzano)
BE IT RESOLVED that the South Windsor Town Council approves the Minutes of the following Town Council Meetings: Work Session of September 6, 2011; and Regular Meeting of September 6, 2011.
7. Special Business
A. Resolution Authorizing the Town Manager to Rebid the Property Located at 124 Sullivan Avenue (old Firehouse)
(Mayor Pelkey)
WHEREAS, the old Firehouse at 124 Sullivan Avenue has been put out to bid twice with a minimum bid requirement of $410,000; and
WHEREAS, when the second bid was done, there was an interested buyer that offered a price of $275,000 which was below the minimum bid requirement of $410,000; and
WHEREAS, the South Windsor Town Council discussed taking the bid of $275,000 or rebidding this property without the minimum bid requirement which would give other interested parties the ability to bid on this property; and
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby authorizes Town Manager, Matthew B. Galligan to rebid the old Firehouse property at 124 Sullivan Avenue, with no minimum bid requirement.
B. Resolution Approving the Transfer of $10,000 from the Contingency Account to the Health Department Professional Account
(Councillor McCann)
BE IT RESOLVED that the South Windsor Town Council hereby approves the transfer of $10,000 from the Contingency Account to the Health Department Professional Account to cover costs associated with mosquito control.
C. Resolution Approving the Transfer of $1,400 from the Contingency Account to the Town Manager’s Professional Account
(Deputy Mayor Havens)
BE IT RESOLVED that the South Windsor Town Council hereby approves the transfer of $1,400 from the Contingency Account to the Town Manager’s Professional Account to cover South Windsor’s share for costs associated with legal fees that were incurred by CRCOG for the Police Training facility that was proposed in Rocky Hill.
D. Resolution Approving the Transfer of $50,000 from the Capital and Non-Recurring Expenditure Account to the Plan of Conservation & Development Capital Account
(Councillor Delnicki)
BE IT RESOLVED that the South Windsor Town Council hereby approves the transfer of $50,000 from the Capital and Non-Recurring Expenditure Account to the Plan of Conservation & Development Capital Account to cover costs associated with the completion of the Plan & Conservation Development for the Town of South Windsor.
- Resolution Approving the Transfer of $33,116 from Various Accounts to Various General Fund Operating Budgets
(Councillor Favreau)
BE IT RESOLVED that the South Windsor Town Council hereby approves a transfer of $30,530 from Social Security Taxes and $2,586 from the Housing Authority’s Rentals & Leases budget, to cover the following 2010/2011 expenditures:
- $24 to the Human Relations Commission’s Office Supplies account
- $6,935 to the Town Council’s Fees & Memberships account
- $12,800 to the Town Attorney’s Professional account
- $1,100 to the Street Light Utility account
- $2,295 to the Environmental Health Part-Time Wages account
- $2,620 to the environmental Health Professional account
- $2,530 to the Casualty and Liability Insurance account
- $4,812 to the Unemployment Compensation account
- Resolution Granting a Temporary 10 Foot Easement to the State of Connecticut along the Town Hall Frontage on Sullivan Avenue
(Councillor Bazzano)
WHEREAS, the developers of the proposed medical office building of 15,780 square feet to be constructed at 1559 Sullivan Avenue, South Windsor have received approvals from all of the local land use agencies; and
WHEREAS, as a part of their proposal the developer will be widening Sullivan Avenue to accommodate a right hand turn lane into the Town Hall at 1540 Sullivan Avenue; and
WHEREAS, Sullivan Avenue is a State road and does not have adequate Right of Way to accommodate the 10 foot turn lane, 2 foot shoulder and appropriate snow shelf; and
WHEREAS, the State of Connecticut Traffic Commission has required the developer to secure a permanent easement from the Town of South Windsor in favor of the State of Connecticut, at no cost to the State, as indicated on the reference plans prior to the issuance of the STC certificate; and,
WHEREAS, the Town Council intends to grant a temporary easement to install a turn lane for highway purposes over, under and across portions of land of the Town of South Windsor, County of Hartford, State of Connecticut
NOW, THEREFORE, BE IT RESOLVED that the Town of South Windsor Town Council grants a temporary 10 foot easement to the State of Connecticut along the Town Hall frontage on Sullivan Avenue.
G. Resolution Granting a Permanent 10 Foot Easement to the State of Connecticut along the Town Hall Frontage on Sullivan Avenue
(Councillor Anwar)
WHEREAS, the developers of the proposed medical office building of 15,780 square feet to be constructed at 1559 Sullivan Avenue, South Windsor have received approvals from all of the local land use agencies; and
WHEREAS, as a part of their proposal the developer will be widening Sullivan Avenue to accommodate a right hand turn lane into the Town Hall at 1540 Sullivan Avenue; and
WHEREAS, Sullivan Avenue is a State road and does not have adequate Right of Way to accommodate the 10 foot turn lane, 2 foot shoulder and appropriate snow shelf; and
WHEREAS, the State of Connecticut Traffic Commission has required the developer to secure a permanent easement from the Town of South Windsor in favor of the State of Connecticut, at no cost to the State, as indicated on the reference plans prior to the issuance of the STC certificate; and,
WHEREAS, the Town Council intends to grant a temporary easement to install a turn lane for highway purposes over, under and across portions of land of the Town of South Windsor, County of Hartford, State of Connecticut
NOW, THEREFORE, BE IT RESOLVED that the Town of South Windsor Town Council grants a permanent 10 foot easement to the State of Connecticut along the Town Hall frontage on Sullivan Avenue.
H. Resolution Authorizing Town Manager, Matthew B. Galligan to Amend and Update the “Summary Plan Descriptions for the Retirement Plan for Employees of the Town of South Windsor, Connecticut, Town Library Employees”
(Councillor McCann)
BE IT RESOLVED that the South Windsor Town Council hereby authorizes Town Manager, Matthew B. Galligan to amend and update the “Summary Plan Description for the Retirement Plan for Employees of the Town of South Windsor, Connecticut, Town Library Employees” to reflect a retirement age of 62 rather than 65 and offer only the Defined Contribution Pension Plan to any employees electing to participate in the pension plan after January 1, 2011.
I. Resolution Concerning the Sewer Evaluation Contract
(Councillor Yagaloff)
WHEREAS, the Town of South Windsor Water Pollution Control Authority has voted to conduct a Sanitary Sewer System Evaluation; and
WHEREAS, the WPCA has elected to enter into a contract with Wright-Pierce in the amount of $409,650; and
WHEREAS, the WPCA has asked the Town Manger to sign the contract and the Town Manager has done so at their request; and
WHEREAS, the contract may be eligible for reimbursement from the State of Connecticut Clean Water Fund; and
WHEREAS, the Town Council has not budgeted for said contract and the Town Council has not approved said contract; and
WHEREAS, the obligation for payment under the contract arises solely with the WPCA and must be paid for with WPCA funds
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council directs the Town Manager to contact the WPCA and arrange for the transfer of $409,650 from a WPCA account into a segregated Town account that will be used solely for the payment of said contract; and
BE IT FURTHER RESOLVED that the WPCA shall be directed by the Town Manager to pay for all costs associated with the negotiation and signing of the contract including attorney’s fees, and expenses, if any, with obtaining a Clean Water Fund grant; and
BE IT FURTHER RESOLVED that after any grant funds are applied to the contract and other expenses are paid, then the balance of funds in the segregated account will be returned to the WPCA; and
BE IT FURTHER RESOLVED that if the WPCA does not transfer the $409,650 to the segregated account within 30 days, then the Town Manager is directed to cancel the Sanitary Sewer System Evaluation contract and to direct the contractor (Wright-Pierce) to cease all further work under the contract.
J. Resolution Authorizing the Sale or Disposal of Surplus Vehicles
(Councillor Favreau)
BE IT RESOLVED that the South Windsor Town Council hereby declares the following vehicles to be “surplus equipment” and authorizes Town Manager, Matthew B. Galligan to sell, or otherwise dispose of, the following vehicles:
2001 Dodge Ram 1500 Pick Up Truck
Former equipment #2067, Odometer reading: 55,790, Condition: Poor
Engine has bad compression, A/C inoperative, body damage
(VIN #1B7HC16X51S676437)
1999 Ford E – 150 Parcel Van
Former equipment #9037, Odometer reading: 102,540, Condition: Poor
Extensive body rust & corrosion
(VIN #1FTRE1426XHB02229
K. Resolution Authorizing Town Manager, Matthew B. Galligan to Sign all Necessary Agreements and Execute Contracts with C.R.R.A. and Murphy Road Recycling, LLC
(Councillor Delnicki)
WHEREAS, the municipalities constituting the Central Connecticut Solid Waste Authority (CCSWA) have jointly performed an RFQ procurement for solid waste disposal and recyclables processing services; and
WHEREAS, two vendors were approved by the CCSWA Executive Committee by unanimous vote on July 28, 2011: the Connecticut Resources Recovery Authority and Murphy Road Recycling; and
WHEREAS, master agreements with these two vendors were signed by the CCSWA Chairman on July 28, 2011; and
WHEREAS, any CCSWA member municipality may choose one or both vendors to perform solid waste disposal and recyclables processing services by executing a participation agreement/MSA with their preferred vendor (s); and
WHEREAS, CCSWA staff have briefed the Town of South Windsor of their options and it is evident that the lowest responsible responsive bidder for solid waste disposal is C.R.R.A. Tier 2 for a three year contract and the lowest responsible responsive bidder for recyclables process is Murphy Road Recycling, LLC for a five year contract
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council does hereby authorize Town Manager, Matthew B. Galligan to sign all necessary agreements and take all necessary actions to execute a contract wit C.R.R.A for solid waste disposal services and with Murphy Road Recycling, LLC for recyclables processing services.
L. Resolution Approving a Refund of Taxes to Twenty-Eight (28) South Windsor Taxpayers
(Councillor Anwar)
BE IT RESOLVED that the South Windsor Town Council hereby approves a refund of property taxes to twenty-eight (28) South Windsor Taxpayers, the total of said refund being $5,273.38, and as more fully described on attached Exhibit A.
8. Executive Session
A. Discussion of documents containing financial information provided in confidence and exempt from disclosure pursuant to C.G.S. § 1-200(6) and 1-210 (b)(5)(B) regarding The Connecticut Studios project
9. Adjournment
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