AGENDA
TOWN COUNCIL WORK SESSION
COUNCIL CHAMBERS MONDAY, JULY 18, 2011
SOUTH WINDSOR TOWN HALL TIME: 7:00 P. M.
1. Call Meeting to Order
2. Roll Call
3. Public Participation
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of the majority of the Town Council.]
4. Communications
5. Town Manager’s Report
[Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of the majority of the Council.]
6. Items for Discussion
7. Executive Session
8. Adjournment
* * * * * * * * * * * * * * * * * *
Public Participation is Invited on Any Agenda Item
REMINDER: There is a Public Hearing set for 7:15 p.m. regarding an Amendment to Ordinance #152 – Patriotic Commission.
TO BE PUBLISHED IN THE JOURNAL INQUIRER
July 11, 2011
LEGAL AD
TOWN OF SOUTH WINDSOR
Notice is hereby given that the South Windsor Town Council has set Monday, July 18, 2011, at 7:15 p.m., in the Council Chambers of the South Windsor Town Hall, 1540 Sullivan Avenue, South Windsor, Connecticut as the time and place for a Public Hearing to receive citizen input on an amendment to Ordinance #152 – Patriotic Commission, said Ordinance more fully described in attached Exhibit A., a copy of which is on file in the Office of the Town Clerk.
Dated at South Windsor, Connecticut this 8th day of July, 2011.
Attested to by:
Deborah W. Reid
Clerk of the Council
1. Call Meeting to Order
- Prayer: Reverend Ed Townley, Unity Church
3. Pledge of Allegiance
4. Roll Call
5. Public Input
[Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
6. Environmental Health & Safety Message
7. Adoption of Minutes of Previous Meetings
8. Public Petitions
9. Communications from Officers and Boards Directly Responsible to Council
10. Communications and Reports from Town Manager
[Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
11. Reports from Standing Committees
12. Reports of Temporary Committees
13. Communications and Petitions from Council
[Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
14. Public Participation
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
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AGENDA
Regular Meeting – Town Council
Monday, July 18, 2011
15. Consent Agenda
[All items listed with an asterisk (*) are considered to be routine by the Town Council and will be enacted by one Motion. There will be no separate discussion of these items unless a Council member so requests, in which event the item will be removed from the General Order of Business and be considered in its normal sequence on the Agenda.]
16. Unfinished Business
A. Resolution Authorizing the Collector of Revenue to Recover Administration Costs for Reporting of Motor Vehicle Tax Delinquencies (Postponed from the July 5, 2011 meeting)
17. New Business
A. Resolution Approving the Transfer of $7,800 from the Contingency Account to the Town Manager’s Professional Account
B. Resolution Authorizing Town Manager, Matthew B. Galligan to Execute and Deliver Any and All Documents Deemed to be Necessary or Appropriate to the State of Connecticut, Department of Emergency Management and Homeland Security on behalf of the Town of South Windsor
C. Resolution Authorizing $85,000 from Capital Non-Recurring for the Completion of the Energy Management System Upgrade at the Library
D. Resolution Authorizing the Town Manager to Enter into a contract with the Connecticut Commission on Culture and Tourism for a $9,250 Grant-in-Aid
E. Resolution Authorizing the Town Manager, Matthew B. Galligan, to Sign and Execute Agreements and Contracts for a Grant to Support the Demand Responsive Transportation Program
F. Resolution Directing the Town’s Bond Council to Draft the Text Required for a $5,000,000 Referendum Question Concerning and Limited to the Reconstruction of Roads in the Avery Heights Neighborhood
G. Resolution Approving a Refund of Taxes to Fifteen (15) South Windsor Taxpayers
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AGENDA
Regular Meeting – Town Council
Monday, July 18, 2011
18. Passage of Ordinance
A. Resolution Approving an Amendment to Ordinance #152 – Patriotic Commission
19. Communications and Petitions from Council (Continued)
[This Agenda Item permits continued communications not covered under Item #13 due to time restraints.]
20. Communications and Reports from Town Manager (Continued)
[This Agenda Item permits continued communications not covered under Item #10 due to time restraints.]
21. Executive Session
22. Adjournment
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RESOLUTIONS
Monday, July 18, 2011
7. Adoption of Minutes of Previous Meetings
(Councillor Anwar)
BE IT RESOLVED that the South Windsor Town Council approves the Minutes of the following Town Council Meetings: Work Session of July 5, 2011; and Regular Meetings of March 21, 2011 and July 5, 2011.
16. Unfinished Business
A. Resolution Authorizing the Collector of Revenue to Recover Administration Costs for Reporting of Motor Vehicle Tax Delinquencies (postponed from the July 5, 2011 meeting)
(Councillor McCann)
WHEREAS, the Collector of Revenue has found that the reporting of motor vehicle and snowmobile tax delinquencies to the Department of Motor Vehicles and the reporting thereafter of payments on account thereof the Department of Motor Vehicles, all pursuant to General Statutes 14-33, carry an administrative cost to the Town estimated at $5.00 for each such delinquency; and
WHEREAS, in past years, the Town of South Windsor, Tax Collector has been charged a total of $4,700.00 per year by the Department of Motor Vehicles for this service; and
WHEREAS, the Tax Collector’s Office has just been notified that this charge is being increased to $6,100.00; and
WHEREAS, the Collector of Revenue believes that the Town of South Windsor, Tax Collector’s Office should charge a $5.00 fee for each such reported delinquency
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby authorizes the Collector of Revenue to receive from each taxpayer whose motor vehicle taxes were delinquent and whose delinquency was reported to the Commissioner of Motor Vehicles a fee of $5.00 for each such reported delinquency, in addition to the delinquent taxes and all interest.
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RESOLUTIONS
Regular Meeting – Town Council
Monday, July 18, 2011
17. New Business
A. Resolution Approving the Transfer of $7,800 from the Contingency Account to the Town Manager’s Professional Account
(Mayor Pelkey)
BE IT RESOLVED that the South Windsor Town Council hereby approves a transfer of $7,800 from the Contingency Account to the Town Manager’s Professional Account to cover the purchase of defibrillators for Nevers Road Park at the Pavilion, Rye Street Park, the Little League Complex and Rotary Field.
B. Resolution Authorizing Town Manager, Matthew B. Galligan to Execute and Deliver Any and All Documents Deemed to be Necessary or Appropriate to the State of Connecticut, Department of Emergency Management and Homeland Security on behalf of the Town of South Windsor
(Councillor Bazzano)
BE IT RESOLVED that the Town of South Windsor may enter into with and deliver to the State of Connecticut, Department of Emergency Management and Homeland Security any and all documents which it deems necessary or appropriate; and
BE IT FURTHER RESOLVED that Matthew B. Galligan, Town Manager of the Town of South Windsor is authorized and directed to execute and deliver any and all documents on behalf of the Town of South Windsor and to do and perform all acts and things which he deems to be necessary or appropriate to carry out the terms of such documents, including, but not limited to, executing and delivering all agreements and documents contemplated by such documents.
C. Resolution Authorizing $85,000 from Capital Non-Recurring for the Completion of the Energy Management System Upgrade at the Library
(Councillor Yagaloff)
WHEREAS, on July 6, 2010 the Town Council held a Public Hearing for the use of Capital Non-Recurring funds for a new Library Energy Management System; and
(Resolution Continued on the Next Page)
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RESOLUTIONS
Regular Meeting – Town Council
Monday, July 18, 2011
17. C. (Continued)
WHEREAS, on August 2, 2010 the Town Council approved the expenditure of $15,000 from Capital Non-Recurring for the engineering design of the Library Energy Management System upgrade; and
WHEREAS, the current Energy Management System has experienced twenty-three emergency service calls in the last eighteen months and is no longer reliable and needs to be replaced; and
WHEREAS, the engineering design has been completed and it is expected to cost $85,000 to complete the construction phase of the Energy Management System
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby approves the expenditure of the remaining $85,000 project funds from the Capital Non-Recurring account to complete the construction phase of the Library EMS project.
D. Resolution Authorizing the Town Manager to Enter into a Contract with the Connecticut Commission on Culture and Tourism for a $9,250 Grant-in-Aid
(Councillor Delnicki)
BE IT RESOLVED that the South Windsor Town Council authorizes Town Manager, Matthew B. Galligan to enter into a contract between the “State Historic Preservation Office of the Connecticut Commission on Culture and Tourism” and the Town of South Windsor for a $9,250 Historic Preservation Grant-in-Aid to the South Windsor Historic District Commission; and
BE IT FURTHER RESOLVED that said $9,250 Gant is awarded to assist the Commission in conducting the second phase of its historic and architectural resource inventory of the buildings located in Town.
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RESOLUTIONS
Regular Meeting – Town Council
Monday, July 18, 2011
17. New Business (Continued)
E. Resolution Authorizing the Town Manager, Matthew B. Galligan, to Sign and Execute Agreements and Contracts for a Grant to Support the Demand Responsive Transportation Program
(Deputy Mayor Havens)
BE IT RESOLVED that the South Windsor Town Council hereby authorizes Town Manager, Matthew B. Galligan to sign and execute agreements and contracts, along with all necessary agreement/contract documents, on behalf of the Town of South Windsor with the Department of Transportation of the State of Connecticut for a grant to support the Demand Responsible Transportation Program at the Department of Human Services.
F. Resolution Directing the Town’s Bond Council to Draft the Text Required for a $5,000,000 Referendum Question Concerning and Limited to the Reconstruction of Roads in the Avery Heights Neighborhood
(Mayor Pelkey)
WHEREAS, on November 7, 2006 a $10,000,000 referendum question regarding major road, culvert and bridge projects was overwhelmingly approved with 69% voting in favor of the question; and
WHEREAS, all $10,000,000 from that referendum question has been used or identified for specific projects that are completed or in the works; and
WHEREAS, the Public Works Department has recently compiled an updated priority list of various major road projects that should be addressed in the next two years and were not part of the prior $10,000,000 referendum; and
WHEREAS, these projects require some upfront design, engineering and planning before they can begin, often taking a year or more to complete; and
WHEREAS, the prior referendum question was very open ended as to what projects would be done and in what order the Town Council wishes to provide the voters with a more detailed project plan
(Resolution Continued on Next Page)
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RESOLUTIONS
Regular Meeting – Town Council
Monday, July 18, 2011
17. F. (Continued)
NOW, THEREFORE, BE IT RESOLVED that the Town Council hereby direct the Town’s Bond Council to draft the text required for a $5,000,000 referendum question concerning and limited to the reconstruction of roads in the Avery Heights neighborhood; and
BE IT FURTHER RESOLVED that a resolution along with the corresponding bonding text be draft for Town Council review no later than August 22, 2011 and once drafted it be distributed to the Town Council for review no later than August 26, 2011.
G. Resolution Approving a Refund of Taxes to Fifteen (15) South Windsor Taxpayers
(Councillor Favreau)
BE IT RESOLVED that the South Windsor Town Council hereby approves a refund of property taxes to fifteen (15) South Windsor Taxpayers, the total of said refund being $50,434.87, and as more fully described on attached Exhibit A.
18. Passage of Ordinance
- Resolution Adopting an Amendment to Ordinance #152, “Patriotic Commission”
(Councillor Prague)
BE IT RESOLVED that, in order to have the membership of the Patriotic Commission remain non-partisan, the South Windsor Town Council hereby adopts an Amendment to Ordinance #152, “Patriotic Commission” said Ordinance more fully described in attached Exhibit B., a copy of which is on file in the Office of the Town Clerk.
19. Communications and Petitions from Council (Continued)
[This Agenda Item permits continued communications not covered under Item #13 due to time restraints.]
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RESOLUTIONS
Regular Meeting – Town Council
Monday, July 18, 2011
20. Communications and Reports from Town Manager (Continued)
[This Agenda Item permits continued communications not covered under Item #10 due to time restraints.]
21. Executive Session
22. Adjournment
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