AGENDA
TOWN COUNCIL WORK SESSION
COUNCIL CHAMBERS DECEMBER 15, 2008
SOUTH WINDSOR TOWN HALL TIME: 7:00 P.M
1. Call Meeting to Order
2. Roll Call
3. Public Participation
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of the majority of the Town Council.]
4. Communications
5. Town Manager’s Report
[Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of the majority of the Council.]
6. Items for Discussion
A) Juvenile Firesetter Intervention and Prevention Commission (Walter Summers, Fire Marshal to be present)
B) Safe School Route Program (SR2S Committee to be present)
C) Capital Projects
7. Executive Session
8. Adjournment
* * * * * * * * * * * * * * * * * *
Public Participation is Invited on Any Agenda Item
AGENDA
TOWN COUNCIL REGULAR MEETING
COUNCIL CHAMBERS DECEMBER 15, 2008
SOUTH WINDSOR TOWN HALL TIME: 8:00 P.M
1. Call Meeting to Order
2. Prayer: Councillor Oates
3. Pledge of Allegiance
4. Roll Call
5. Public Input
[Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
6. Environmental Health & Safety Message
7. Adoption of Minutes of Previous Meetings
8. Public Petitions
9. Communications from Officers and Boards Directly Responsible to Council
10. Communications and Reports from Town Manager
[Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
11. Reports from Standing Committees
12. Reports of Temporary Committees
13. Communications and Petitions from Council
[Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
14. Public Participation
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
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AGENDA
Regular Meeting – Town Council
December 15, 2008
15. Consent Agenda
[All items listed with an asterisk (*) are considered to be routine by the Town Council and will be enacted by one Motion. There will be no separate discussion of these items unless a Council member so requests, in which event the item will be removed from the General Order of Business and be considered in its normal sequence on the Agenda.]
16. Unfinished Business
- Resolution Addressing the Expected Shortfall in Revenues for the 2008/2009 Budget (Continued from the December 1, 2008 meeting)
- Resolution Approving the Transfer of $30,000 from the Contingency Account to the Redevelopment Agency Professional Account
- Discussion Item – Meeting with the South Windsor Ambulance Corp. (requested by Mayor Prague)
- Discussion Item – Economic Policy for South Windsor (requested by Councillor Yagaloff)
- Resolution Approving a Refund of Taxes to Thirty-Six (36) South Windsor Taxpayers
17. New Business
A. Resolution Authorizing Town Manager, Matthew B. Galligan to Execute all Necessary Agreement/Contract Documents on Behalf of the Town of South Windsor with the United States Department of Agriculture
B. Resolution Supporting the “Safe Routes to School Program” at Select Elementary Schools
C. Resolution Approving an Annual Salary for the Registrars of Voters for Calendar Years 2009 and 2010
D. Resolution setting a Time and Place for a Public Hearing to Receive Citizen Input on a Proposed Ordinance, an “Ordinance Establishing the Juvenile Firesetter Intervention and Prevention Commission”.
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AGENDA
Regular Meeting – Town Council
December 15, 2008
17. New Business
E. Resolution Endorsing Renovations to the Town Hall Annex, 1530 Sullivan Avenue
F. Resolution Directing Town Manager, Matthew B. Galligan to Pursue Relocation of the Endangered Species Located at 625 Sullivan Avenue
18. Passage of Ordinance
None
19. Communications and Petitions from Council (Continued)
[This Agenda Item permits continued communications not covered under Item #13 due to time restraints.]
20. Communications and Reports from Town Manager (Continued)
[This Agenda Item permits continued communications not covered under Item #10 due to time restraints.]
21. Executive Session
22. Adjournment
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RESOLUTIONS
December 15, 2008
7. Adoption of Minutes of Previous Meetings
(Councillor Hale)
BE IT RESOLVED that the South Windsor Town Council approves the Minutes of the following Town Council Meetings: Special Work Sessions of November 10, 2008 and November 24, 2008; Work Sessions of November 17, 2008, and December 1, 2008; Regular Meetings of November 17, 2008, and December 1, 2008; and Special Meeting of December 10, 2008.
15. Consent Agenda
None
16. Unfinished Business
A. Resolution Addressing the Expected Shortfall in Revenues for the 2008/2009 Budget, (continued from 12/1/08 meeting)
(Councillor McCann)
WHEREAS, the Governor of the State of Connecticut has notified the State Legislature of projected budget shortfalls for fiscal years ending in 2009, 2010, and 2011, and is implementing substantial budget reductions for the State, and has called for additional major budget tightening for the next two fiscal years; and
WHEREAS, the Town of South Windsor receives a substantial portion of its revenues each year from the State of Connecticut, which may be lowered as a result of budget reductions by the State; and
WHEREAS, the Town Manager of South Windsor has reported to Council an expectation of lower revenues from a variety of sources in the current fiscal year and for the next fiscal year; and
WHEREAS, Council wishes to prepare in advance for anticipated lower revenues, and avoid budget deficits
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RESOLUTIONS
Regular Meeting – Town Council
December 15, 2008
16. A. (continued)
NOW, THEREFORE, BE IT RESOLVED that effective immediately upon passage of this resolution:
- The Town of South Windsor shall institute a hiring freeze until further notice. No full time or part time positions shall be filled without further action of the Council.
- Neither the Manager nor any Department Head of the Town shall authorize overtime other than on a critical need basis until further action by Council. To the extent possible, the Department shall adjust their shifts to provide necessary coverage without overtime. The Manager shall direct the Department Heads to provide the Manager with periodic written reports of overtime which they deem to be a critical need. The Manager shall make the determination of what is and what is not a critical need. The Manager shall report monthly to Council with a statement of critical need overtime.
- The Town of South Windsor shall cancel all out-of-state travel by Town personnel, including trips for seminars, training, “fact-finding”, marketing, etc. until further action by Council. To the extent that previously planned out-of-state training is available at a substantial savings to the Town through the alternative means of video conferencing, teleconferencing, the internet, or similar means, Town personnel shall utilize such alternative means.
- No vehicles or equipment shall be ordered or purchased without prior notification to Council.
- The Manager shall take necessary steps to ensure that the total actual expenditure for the fiscal year ending June 30, 2009 are at least 5% below budgeted amounts.
- This Resolution shall expire on June 30, 2009, unless extended by Council.
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RESOLUTIONS
Regular Meeting – Town Council
December 15, 2008
17. New Business (continued)
B. Resolution Approving the Transfer of $30,000 from the Contingency Account to the Redevelopment Agency Professional Account
(Deputy Mayor Bazzano)
BE IT RESOLVED that the South Windsor Town Council hereby approves a transfer of $30,000 from the Contingency Account to the Redevelopment Agency Professional Account, to cover the cost of hiring a consulting firm, The National Development Council to work on a project for the Town of South Windsor.
- Discussion Item – Meeting with the South Windsor Ambulance Corp. (requested by Mayor Prague)
- Discussion Item – Economic Policy for South Windsor (requested by Councillor Yagaloff)
E. Resolution Approving a Refund of Taxes to Thirty-Six (36) South Windsor Taxpayers
(Councillor Yagaloff)
BE IT RESOLVED that the South Windsor Town Council approves a refund of property taxes to thirty-six (36) South Windsor Residents, the total of said refunds being $3,441.85, and as more fully described on attached Exhibit A.
17. New Business
A. Resolution Authorizing Town Manager, Matthew B. Galligan to Execute all Necessary Agreement/Contract Documents on Behalf of the Town of South Windsor with the United States Department of Agriculture, Natural Resources Conservation Service
(Councillor Oates)
WHEREAS, in 2001 the Town of South Windsor entered into a long-term contract with the united States Department of Agriculture, Natural Resources Conservation Service;
WHEREAS, the contract period is from 9/2001 to 9/2010; and
(Resolution Continued on Next Page)
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RESOLUTIONS
Regular Meeting – Town Council
December 15, 2008
17. A. (continued)
WHEREAS, the contract has and will result in grant money that will provide significant improvements to the Wapping Park Open Space project; and
WHEREAS, at the time the Town of South Windsor entered into this contract, a resolution authorizing Town Manager Matthew B. Galligan to sign all necessary documents was never executed
NOW, THEREFORE, BE IT RESOLVED that in order to correct this omission, the Town Council hereby authorizes Town Manager Matthew B. Galligan to execute all necessary agreement/contract documents on behalf of the Town of South Windsor with the United States Department of Agriculture, Natural Resources Conservation Service; and
BE IT FURTHER RESOLVED that Matthew B. Galligan, as Town Manager of the Town of South Winds is also authorized and directed to execute any and all documents on behalf of the Town of South Windsor which he deems necessary or appropriate to carry out the terms of such contract.
B. Resolution Supporting the “Safe Routes to School Programs” at Select Elementary Schools
(Councillor Maneeley)
WHEREAS, select South Windsor elementary schools wish to become part of the Safe Routes to School program; and
WHEREAS, the Safe Routes to School program will take place during the 2008/2009 school year; and
WHEREAS, Safe Routes to School program requires the formation of teams at each school, which can include parents and staff, to implement the education and encouragement components of the program; and
WHEREAS, the Safe Routes to School program encourages the formation of community-wide teams at each school; and
WHEREAS, the community-wide team will have representation from the Town’s Engineering, Planning, Police Services and Recreation Departments who will work together with parents and staff to identify, evaluate, and promote change to offer safer routes for our children and present this information to the Board of Education and Town staff; and
(Resolution Continued on Next Page)
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RESOLUTIONS
Regular Meeting – Town Council
December 15, 2008
17. B. (continued)
WHEREAS, the school program will include in-class safety education and encouragement activities to support an active lifestyle; and
WHEREAS, there are several existing bicycle and pedestrian paths and sidewalks which would be well used as safe routes to school through community education, cooperation and promotion; and
WHEREAS, the Board of Education is enthusiastic about the potential for the Safe Route to School program because walking and bicycling increases the physical health of children; supports the goals of the schools district’s wellness policy; has the potential to reduce traffic congestion in and around the school; and improves the safety for students who walk or bike to school through increased enforcement and street improvements
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council is pleased to support the Safe Routes to School program at the select elementary schools.
C. Resolution Approving an Annual Salary for the Registrars of Voters for Calendar Years 2009 and 2010
(Councillor Pelkey)
WHEREAS, the Registrars of Voters are elected positions, serving a four-year term; and
WHERAS, the Registrars of Voters’ rate of compensation is, by State Statute, to be paid by the municipality
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby stipulates that the annual compensation for the Democratic Registrar of Voters and the Republican Registrar of Voters shall be $29,803, each, effective January 1, 2009 through December 31, 2010; and shall increase to $30,846 effective January 1, 2010 through December 31, 2010.
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RESOLUTIONS
Regular Meeting – Town Council
December 15, 2008
17. New Business (continued)
D. Resolution setting a Time and Place for a Public Hearing to Receive Citizen Input on a Proposed Ordinance, an “Ordinance Establishing the Juvenile Firesetter Intervention and Prevention Commission”
(Councillor Hale)
BE IT RESOLVED that the South Windsor Town Council hereby sets Monday, January 5, 2009, at 7:30 p.m., in the Council Chambers of the South Windsor Town Hall, 1540 Sullivan Avenue, South Windsor, Connecticut as the time and place for a Public Hearing to receive citizen input on a proposed Ordinance, an “Ordinance Establishing the Juvenile Firesetter Intervention and Prevention Commission” said Ordinance more fully described in attached Exhibit B., a copy of which is on file in the Office of the Town Clerk.
E. Resolution Endorsing Renovations to 1530 Sullivan Avenue
(Councillor Havens)
WHEREAS, the Town of South Windsor is presently in a lease/purchase agreement with Kerin & Kerin, LLC for property located at 1530 Sullivan Avenue; and
WHEREAS, the Town of South Windsor brought this project out to bid as directed by the Town Council, and received a bid from Cutter Enterprises, who was the lowest bidder, to complete renovations on said property
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby endorses the renovations to the Town Hall Annex, 1530 Sullivan Avenue; and
BE IT FURTHER RESOLVED that the Town Council authorizes Town Manager, Matthew B. Galligan to move this project forward and come back to the Town Council with appropriate funding for this project.
F. Resolution Directing Town Manager, Matthew B. Galligan to Pursue Relocation of the Endangered Species Located at 625 Sullivan Avenue
(Mayor Prague)
WHEREAS the Town of South Windsor wishes to relocate the endangered plant known as the “Clustered Nut Sedge”, as soon as possible, to enable the sale of 625 Sullivan Avenue passed by referendum by the South Windsor voters on November 4, 2008; and
(Resolution Continued on Next Page)
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RESOLUTIONS
Regular Meeting – Town Council
December 15, 2008
17. F. (continued)
WHEREAS, relocating the endangered plant will greatly improve the ability for the Town of South Windsor to market this property; and
WHEREAS, a site plan for relocation and conservation of the plant must be filed with the State of Connecticut, Department of Environmental Protection and the Army Corp. of Engineers
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby directs Town Manager, Matthew B. Galligan to instruct town staff to prepare a site plan as soon as possible and file it with the appropriate regulatory agencies.
18. Passage of Ordinance
None
19. Communications and Petitions from Council (Continued)
20. Communications and Reports from Town Manager (Continued)
21. Executive Session
22. Motion to Adjourn
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