Town of South Windsor, CT Agendas & Minutes Archive - Town Council Regular Meeting Minutes 5/4/2015

Town Council Regular Meeting Minutes 5/4/2015

TOWN COUNCIL

TOWN OF SOUTH WINDSOR

Minutes Page 1 May 4, 2015

TOWN COUNCIL – Regular Meeting

Council Chambers – South Windsor Town Hall

1. Call Meeting to Order

Mayor Anwar called the Regular Meeting to order at 7:00 p.m.

4. Roll Call

Members Present: Mayor M. Saud Anwar

Deputy Mayor Edward Havens

Councilor Thomas Delnicki

Councilor Carolyn Mirek

Councilor Andrew Paterna

Councilor Liz Pendleton

Councilor Matthew Riley

Councilor Janice Snyder

Councilor Stephen Wagner

Also Present: Keith Yagaloff, Town Attorney

Mayor Anwar presented a proclamation proclaiming May as South Windsor Bike Month.

Ms. Ginny Hole came before the Council and informed the Council that the South Windsor Walk & Wheel Ways will be hosting two events to celebrate National Bike Month. The first event is called National Bike to Work Day which will be held on Friday, May 15^th. The other event is the South Windsor Community Bike Ride which is being held on Sunday, May 17^th.

Mr. Robert O’Connor thanked the South Windsor Town Council for supporting the Bike Education Program. For the past three years South Windsor has been educating 4^th graders on bicycle safety as part of the school curriculum.

5. Public Input

Mr. Tom Frigo, Pleasant Valley Condominiums came before the Town Council. Mr. Frigo explained that he has a plot at the community gardens on Avery Street. He had requested a second plot but was told that he could not have two and there are plots that are not being used.

ITEM:

5. Public Input

Mr. Mike Berghuis, 18 Mountain View Road came forward and explained that he is part of the neighborhood that abuts the athletic field at the high school. Mr. Berghuis stated that after attending the Town Council meeting on April 27^th, there is a distinct impression that an affirmative vote for the high school turf field is imminent. What is worse, there may not be money available in the budget for funds to lessen the impact of this field on the neighborhood properties. It is incredible that the Council will consider spending $1.5 million dollars on a project that is a frivolous expenditure in the first place to satisfy a vocal group in the Town that claims it is embarrassing to play a game on a natural grass field. The people who have the most to lose in terms of quality of life and devaluation of their homes have not been given any consideration. The neighborhood is respectfully requesting that should the Town Council pass this project, the work not proceed until there is money in the budget to do the job correctly which includes provisions that will assure the neighborhood property owners the quality of life that they are entitled to as taxpayers.

Ms. Suzanne Fitts, 239 Oak Street stated that she is in favor of the community garden and feels they are a healthy benefit to the Town.

Mr. Joe Campbell, 385 Foster Road came forward to speak in opposition to the community garden being proposed for Deming Street. The project will only accommodate 72 individuals in Town when there are 26,000 residents. This is not a good use of tax dollars. Where is the revenue to offset any costs that the Town will incur for a property that should not be developed.

Mr. Lee Santos, 513 Deming Street stated that a lot of children live in this neighborhood and with this proposal there will be people coming in and out of this area. This proposal will bring a lot of trash and traffic to the area which is a safety concern. Deming Road can not support this kind of traffic. There are other locations in Town that are much more suitable for this type of use.

Ms. Amy Brown, 520 Deming Street came forward and stated she is opposed to the construction of community gardens on Deming Street. Her main concern is the safety of her children and the neighborhood children. Deming Street is not the right location for these community gardens. The neighborhood will take all of the burden of this project with no benefit. The project does not ensure the safety of the neighborhood children. Ms. Brown urged the Town Council to find another location.

ITEM:

5. Public Input (Continued)

Mr. Matthew Brown, 520 Deming Street stated he is opposed to the community gardens on Deming Street. Mr. Brown proposed other locations that would be more appropriate to construct community gardens.

Ms. Elaine Campbell, 385 Foster Road explained that she is passionate about keeping a rural atmosphere and would like to see the property left as it is.

Mr. Steve Rickenbacher, 65 Cardinal Way expressed his support of the community garden project. It is an excellent use of farm land. Mr. Rickenbacher stated he strongly supports the land owner’s rights in the growing of food that will be produced and eaten locally. The gardens should be limited to South Windsor residents and the plot fees should be enough to cover the operating costs.

Mr. Bill Marshal, 145 Rockledge Drive came forward to speak in support of community gardens on Deming Street. Community gardens provide residents who are unable to have a garden at their own residents that ability. Community gardens are a healthy and social activity.

Ms. Liz Kozon 6 Redrock Lane requested that if there is going to be so many lots that the gardens be put in a more public place away from the children. The traffic is a concern as well as the garbage in the neighborhood.

Ms. Sarah Hambrick, 575 Deming Street stated she does not support the community gardens on Deming Street. Open spaces need to be left without the intrusion of human activity.

Mr. Wayne McKinney, 118 Ellington Road came forward to speak in favor of the community garden on Deming Street. It is a lower cost to maintain an area where people are gardening then it is to maintain a park. Community gardens provide a wide range of benefits and are an asset.

Mr. Russ Peterson, 125 Burgess Road explained that the land where the community gardens are being proposed is a rocky piece of soil. There are better properties throughout the Town. Community gardens are a welcome resource but the choice of land is incorrect.

ITEM:

5. Public Input (Continued)

Mr. David Stone, 524 Pleasant Valley Road explained that his uncle lives near this property and he would like to see the property stay as it is and keep the view as it is today. Mr. Stone stated he opposes putting a community garden on Deming Street.

Mr. Tom Frigo, Pleasant Valley Condominiums stated that maybe Deming Street is not the right place because the fertility of the land is very important but he would encourage the concept of an additional community garden.

Mr. Matthew Brown, 520 Deming Street explained that he is all for growing vegetables but feels the Town should consider putting a community garden along an open space where there are no residential properties.

Ms. Carolyn Mirek read a letter from Ms. Ivy Farinella, 594 Deming Street speaking in favor of the community gardens on Deming Street.

Councilor Paterna made a motion to suspend the rules in order to take Item 14. K. out of order. Councilor Delnicki seconded the motion; and it was approved, unanimously.

14. New Business

K. Resolution Referring the Proposal to Create a Community Gardens Site on the Former Nelson Farm Property at 504 Deming Street to the South Windsor Planning & Zoning Commission Pursuant to Section 8-24 of the Connecticut General Statutes

WHEREAS, the Town purchased a 10.92 acre property in November, 2010 with Open Space Bond monies; and

WHEREAS, the property known as the “Nelson Farm”, with frontage on Deming Street consists largely of previously cultivated farmland; and

WHEREAS, the Town has proposed this location be used for additional community gardens to include seventy (70) 20’ x 40’ plots and six (6) raised handicap accessible planting beds, 4’ x 8’ x 30” in size; and

(Resolution Continued on Next Page)

ITEM:

14. K. (Continued)

WHEREAS, the current community gardens at the Avery Street property totaling 61 plots at 20’ x 38’ each are fully subscribed with 26 individuals on a wait list; and

WHEREAS, development of the new community gardens at 490 Deming Street will be funded by a combination of in-house efforts by the Parks & Recreation Department, in-kind contributions of South Windsor Food Alliance volunteers and a $20,000 grant from the State of Connecticut, Department of Agriculture Farmland Restoration Program; and

WHEREAS, the Town recognizes the value of gardening in that it provides for physical activity and a local natural food source for sustaining health and wellness of our residents

NOW, THEREFORE, BE IT RESOLVED that the proposal to create an additional community gardens site on the “Nelson Farm” Property at 490 Deming Street be submitted to the South Windsor Planning & Zoning Commission for a report pursuant to Section 8-24 of the Connecticut General Statutes.

Councilor Paterna stated that the Town Council has heard from the public members who are in favor of this project and public members who are in opposition to this project. Councilor Paterna felt that more information regarding this project is needed and suggested that the Town Council consider postponing this resolution to the June 15^th meeting.

Councilor Paterna made a motion to postpone this resolution until the June 15, 2015 Town Council meeting. Councilor Wagner seconded the motion.

Councilor Snyder agreed that this item needs to be reviewed further. A public forum should be held.

Deputy Mayor Havens stated that he would not be supporting community gardens in this area.

(Resolution Continued on Next Page)

ITEM:

14. K. (Continued)

Councilor Delnicki requested that a detailed report be given to the Council regarding the number of issues that were raised at this meeting tonight and a meeting with the residents to discuss the issues.

Councilor Wagner requested that the map that one of the residents brought in be left for the Council’s review.

Mayor Anwar stated that there have been valid concerns brought to the Council’s attention and Mayor Anwar felt that this item needs to be reviewed further before any taken.

Mayor Anwar called for a vote on the postponement of this resolution to the June 15, 2015 meeting. The vote was unanimous.

6. Environmental Health & Safety Message

Mayor Anwar informed the public and Council that the month of May is Melinoma and Skin Care Detention and Prevention Month. Individuals should protect their skin.

Lyme Prevention is another item that individuals should protect themselves when they are outdoors.

7. Adoption of Minutes

BE IT RESOLVED that the South Windsor Town Council approves the Minutes of the following Town Council Meetings: Regular Meeting of April 20, 2015.

Was made by Councilor Pendleton

Seconded by Councilor Snyder

The motion was approved, unanimously

8. Public Petitions

Mayor Anwar accepted a petition from the Deming Street neighborhood against the Community Gardens being constructed on Deming Street.

ITEM:

9. Communications from Officers and Boards Directly Responsible to Council

None

10. Reports from Standing Committees

None

11. Reports of Temporary Committees

None

12. Consent Agenda

None

Unfinished Business

None

Councilor Delnicki made a motion to suspend the rules to take Item 14. M. out of order. Councilor Wagner seconded the motion; and it was approved, unanimously.

14. New Business

Resolution Approving a Refund of Taxes to Twenty-One (21) South Windsor Taxpayers

BE IT RESOLVED that the South Windsor Town Council hereby approves a refund of property taxes to twenty-one (21) South Windsor Taxpayers, the total of said refund being $10,379.82, and as more fully described on attached Exhibit A.

Was made by Councilor Riley

Seconded by Councilor Snyder

The motion was approved, unanimously

Councilor Delnicki made a motion to suspend the rules in order to take Item 14. H. out of order. Councilor Wagner seconded the motion; and it was approved, unanimously.

ITEM:

14. New Business (Continued)

H. Resolution Authorizing Town Manager to Sign a Three Year Extension of the Current Contract for the Curbside Collection of Refuse and Recyclables

WHEREAS, the Town of South Windsor received competitive bids on February 11, 2009 for residential curbside refuse and recyclables collection services; and

WHEREAS, the Town of South Windsor signed an Agreement with All American Waste, LLC, on May 11, 2009 for a seven (7) year contract for the collection of residential refuse and recyclables; and

WHEREAS, the Town has negotiated favorable terms with All American Waste, LLC for a three (3) year contract extension with an increase in unit costs during the first year based upon a Consumer Price Index (urban) adjustment, and unit costs unchanged in the remaining two (2) years; a change in Fuel Adjustment base rate of $2.51 to $3.40. All other terms and conditions would remain the same

NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby authorizes the Town Manger to sign a three (3) year contract extension with All American Waste, LLC for the curbside collection of residential refuse and recyclable.

Was made by Councilor Delnicki

Seconded by Councilor Snyder

Deputy Mayor Havens stated that All American Waste, LLC has done a great job.

Mayor Anwar called for a vote on the motion; it was approved, unanimously.

At 8:00 p.m. the Town Council recessed the Regular Meeting in order to hold a public hearing. At 8:18 p.m. the Town Council Regular Meeting was reconvened.

Councilor Wagner made a motion to suspend the rules in order to take Item 14. D. out of order. Councilor Pendleton seconded the motion; and it was approved, unanimously.

ITEM:

14. New Business (Continued)

D. Resolution Authorizing the Town Manager to Enter into a Lease Purchase Agreement for the Acquisition of Street and Outdoor Lighting Equipment from Eversource Energy and Retrofit with LED Technology

WHEREAS, Eversource Energy currently owns, operates and maintains approximately 2,414 street and outdoor lighting fixtures and 813 poles in the Town; and

WHEREAS, the Town expects to pay Eversource Energy over $430,000 in Fiscal Year 2015-2016 and an increasing amount in subsequent years for the operation and maintenance of the Town’s street and outdoor lighting equipment; and

WHEREAS, by acquiring the Eversource street and outdoor lighting equipment and retrofitting that equipment with LED (Light Emitting Diode) technology, the Town expects to realize considerable savings after a simple payback period of approximately five (5) years; and

WHEREAS, rebates and other incentives are expected to apply; and

WHEREAS, lease purchase financing and maintenance (including the impact on insurance and property tax revenue) can be arranged such that the conversion to LED provides cash savings every year relative to the current budget projections; and

WHEREAS, savings can be applied to further energy efficiency projects that will generate additional long-term savings; and

WHEREAS, application of current budget estimates to financing avoids impacting the Capital Improvement Program; and

WHEREAS, the Town has issued an RFP and the Energy Committee has evaluated responses from several companies and recommended a contractor

(Resolution Continued on Next Page)

ITEM:

14. D. (Continued)

NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby authorizes Town Manager, Matthew B. Galligan to enter into a Lease Purchase Agreement for the acquisition of street and outdoor lighting equipment from Eversource Energy and a contract with the selected contractor for Phase I to:

Prepare cost/benefit analysis for the potential purchase and LED retrofit of street and outdoor lighting equipment. The contractor shall prepare a financial analysis that shows the cost benefit of both purchasing the street lights from Eversource Energy and retrofitting of said lights to LED technology. The Financial Analysis will include all present and future costs, lost revenues, new revenues, savings, avoidance costs and other costs and benefits associated with both the purchase and retrofitting. A present worth analysis or other ROI/business decision analysis method (approved by the Town) will be used to determine if the remainder of the scope below is continued.
Prepare an investment grade audit of existing street and outdoor lighting equipment owned by Eversource Energy.
Assist the Town in valuation and acquisition of Eversource Energy owned streetlights.
Assist the Town in the final selection/design of LED street and outdoor lighting equipment.
Provide and install selected LED street and outdoor lighting equipment.
Arrange five (5) year to ten (10) year lease-purchase financing of Phase I, such financing to include acquisition of a number of Eversource Energy streetlights and LED replacement fixtures such that Phase I financing does not exceed $1,500,000, which shall include the cost of the above audit, valuation, selection/design procurement and installation of LED street and outdoor lighting equipment.
Refer this project to the Planning & Zoning Commission pursuant to Section 8-24 of the Connecticut General Statutes

(Resolution Continued on Next Page)

ITEM:

14. D. (Continued)

Was made by Councilor Wagner

Seconded by Councilor Pendleton

Wagner explained that the present resolution is strictly for the Town street lights, however, when negotiating with the contractor, the Town would request separate estimates for the condominium associations.

Councilor Delnicki questioned if a condominium association could piggyback on a lease purchase contract like this and take advantage of a cost that the Town has? Town Attorney Yagaloff answered that the Town could negotiate a provision in the contract that the vendor will match the rates if a local condominium association would like these lights, but the Town can not pay for it. The Town would not be acting on behalf of the condominium association. The contract would say that the vendor obligates itself contractually to match pricing for those associations. The Town would not be coordinating any of the work or relationship between Eversource and the condominium association. Language should be added into the resolution that states, “and to obtain a matching cost provision for Town Condominium Associations and Senior Housing Associations”.

Councilor Delnicki made a friendly amendment to the resolution to add language to read as follows “Obtain a matching cost provision for the Town Condominium Associations and Senior Housing Associations”. Councilor Wagner and Pendleton both accepted the friendly amendment.

Councilor Delnicki made another friendly amendment to the resolution. The paragraph that reads, WHEREAS, savings can be applied to further energy efficiency projects that will generate additional long-term savings, to read “savings must be applied to further energy efficiency projects that will generate additional long-term savings.” Councilor Wagner and Pendleton accepted the friendly amendment.

(Resolution Continued on Next Page)

ITEM:

14. D. (Continued)

Answering further questions, Town Attorney Yagaloff stated that the Condominium Associations or Senior Housing does not have the right to utilize the contract. During negotiations, the Town can require that the vendor agree that if a condominium association or a senior housing association comes to them seeking LED conversion, they will guarantee price matching. The Town can not enforce private third party negotiations and the third parties can not enforce our contract.

The resolution to read as follows:

WHEREAS, Eversource Energy currently owns, operates and maintains approximately 2,414 street and outdoor lighting fixtures and 813 poles in the Town; and

WHEREAS, rebates and other incentives are expected to apply; and

WHEREAS, savings must be applied to further energy efficiency projects that will generate additional long-term savings; and

WHEREAS, application of current budget estimates to financing avoids impacting the Capital Improvement Program; and

(Resolution Continued on Next Page)

ITEM:

14. D. (Continued)

WHEREAS, the Town has issued an RFP and the Energy Committee has evaluated responses from several companies and recommended a contractor

Prepare cost/benefit analysis for the potential purchase and LED retrofit of street and outdoor lighting equipment. The contractor shall prepare a financial analysis that shows the cost benefit of both purchasing the street lights from Eversource Energy and retrofitting of said lights to LED technology. The Financial Analysis will include all present and future costs, lost revenues, new revenues, savings, avoidance costs and other costs and benefits associated with both the purchase and retrofitting. A present worth analysis or other ROI/business decision analysis method (approved by the Town) will be used to determine if the remainder of the scope below is continued.
Prepare an investment grade audit of existing street and outdoor lighting equipment owned by Eversource Energy.
Assist the Town in valuation and acquisition of Eversource Energy owned streetlights.
Assist the Town in the final selection/design of LED street and outdoor lighting equipment.
Provide and install selected LED street and outdoor lighting equipment.
Obtain a matching cost provision for the Town Condominium Associations and Senior Housing Associations.

(Resolution Continued on Next Page)

ITEM:

14. D. (Continued)

Arrange five (5) year to ten (10) year lease-purchase financing of Phase I, such financing to include acquisition of a number of Eversource Energy streetlights and LED replacement fixtures such that Phase I financing does not exceed $1,500,000, which shall include the cost of the above audit, valuation, selection/design procurement and installation of LED street and outdoor lighting equipment.
Refer this project to the Planning & Zoning Commission pursuant to Section 8-24 of the Connecticut General Statutes

Was made by Councilor Wagner

Seconded by Councilor Pendleton

Mayor Anwar called for a vote on the amended resolution; it was approved, unanimously.

At 8:30 p.m. the Town Council recessed the Regular Meeting in order to go to a Public Hearing. At 9:03 p.m. the Regular Meeting reconvened.

Councilor Riley made a motion to suspend the rules in order to take Item 14. F. out of order. Councilor Snyder seconded the motion; and it was approved, unanimously.

F. Resolution Authorizing the Town Manager to Enter into Lease Financing and Execute all Related Construction Documentation for the Approved South Windsor High School Stadium Athletic Field and Track Improvement Project

WHEREAS, on June 2, 2014 the Town Council voted unanimously to authorize the Town Manager to work with the Superintendent to develop a plan to install synthetic turf on the South Windsor High School Stadium Field; and

WHEREAS, on July 8, 2014 the Board of Education voted unanimously to authorize the Superintendent to work with the Town Manager on this plan; and

(Resolution Continued on Next Page)

ITEM:

14. F. (Continued)

WHEREAS, on February 3, 2015 the Board of Education also adopted a three (3) year strategic plan that includes improving the high school Stadium Field by installing synthetic turf; and

WHEREAS, the Town Council recognizes that each of the twenty (20) high schools recognized by the State Department of Education as being in South Windsor High School’s peer group have, or are in the process of installing synthetic turf fields; and

WHEREAS, the South Windsor Town Council also recognizes the need to invest in recreation facilities, including the Stadium Field at the high school, in a manner that will benefit our high school student athletes, Town recreation programs and community as a whole; and

WHEREAS, a plan has been developed for the Stadium Field that will benefit the community and does provide for the installation of synthetic turf and for other needed and timely improvements as detailed in the report prepared by Milone and MacBroom dated October 12, 2014 (hereinafter the “Plan”); and

WHEREAS, the Plan was approved by the Town Council on April 6, 2015

NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby directs Town Manager, Matthew B. Galligan to enter into lease financing of up to $1,450,000 for a term not to exceed seven (7) years and to execute all necessary construction documents related to the Plan.

Was made by Councilor Riley

Seconded by Deputy Mayor Havens

Councilor Riley felt that this project is a long time coming and is important for the Town to invest in.

Councilor Wagner made a friendly amendment to add language, “WHEREAS alternative fill materials such as Envirofill or Thermoplastic Elastomer are available which are perceived to be less hazardous”. Councilor Riley and Deputy Mayor Havens both accepted friendly amendment.

(Resolution Continued on Next Page)

ITEM:

14. F. (Continued)

Councilor Wagner made another friendly amendment to add language, “the Town Council hereby directs the Town Manager to work with neighbors, members of the Town Council, the Board of Education and staff to address neighborhood concerns”.

Councilor Riley stated he would like to hear Councilor Snyder’s input before making a decision on this friendly amendment.

Councilor Wagner withdrew his friendly amendment.

Councilor Snyder made a friendly amendment to add a paragraph after WHEREAS, the Plan was approved by the Town Council on April 6, to read “WHEREAS, the Town will take appropriate actions to make reasonable accommodations for the abutting landowners” and in the last paragraph to read, “NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby directs Town Manager, Matthew B. Galling contingent upon the acceptance of the Plan by the Board of Education, to enter into lease financing of up to $1,450,000 for a term not to exceed seven (7) years and to execute all necessary construction documents related to the Plan.” Councilor Riley and Deputy Mayor Havens both accepted this friendly amendment.

Councilor members discussed the ability for the Town Manager to report back to the Council after a plan has been implemented for the abutting neighbors regarding the quality of life issues related to the turf field at the High School. The Council would like to know the actions that have been taken to address this issue. Councilor Delnicki requested an agenda item at the September 8, 2015 meeting.

The amended resolution to read as follows:

WHEREAS, on June 2, 2014 the Town Council voted unanimously to authorize the Town manger to work with the Superintendent to develop a plan to install synthetic turf on the South Windsor High School Stadium Field; and

WHEREAS, on July 8, 2014 the Board of Education voted unanimously to authorize the Superintendent to work with the Town Manger on this plan; and

(Resolution Continued on Next Page)

ITEM:

14. F. (Continued)

WHEREAS, on February 3, 2015 the Board of Education also adopted a three (3) year strategic plan that includes improving the high school Stadium Field by installing synthetic turf; and

WHEREAS, alternative fill materials such as Envirofill or Thermoplastic Elastomer are available which are perceived to be less hazardous; and

WHEREAS, the Plan was approved by the Town Council on April 6, 2015; and

WHEREAS, the Town will take appropriate actions to make reasonable accommodations for the abutting landowners

NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby directs Town Manager, Matthew B. Galligan, contingent upon the acceptance of the Plan by the Board of Education, to enter into lease financing of up to $1,450,000 for a term not to exceed seven (7) years and to execute all necessary construction documents related to the Plan

Mayor Anwar called for a vote on the amended motion; it was approved, unanimously.

ITEM:

New Business (Continued)

At 9:35 p.m. the Town Council took a five minute recess. The Regular Meeting reconvened at 9:43 p.m.

A. Budget Presentation: Volunteer Fire Department

Chief Kevin Cooney came before the Town Council to present the Volunteer Fire Department budget to the Council, as shown in attached Exhibit B.

Answering questions from the Council, Chief Cooney explained that if items identified in the budget were taken over by the Public Works Department, the Volunteer Fire Department’s budget would be reduced by $25,000 and go over the Public Works Department budget.

Mr. Gantick explained that the Public Works Department would be able to do some of the maintenance in the Fire Departments buildings, but an additional position would need to be created to help with the work. Mr. Gantick stated that a new position would cost approximately $95,000 minus the $25,000 from the Volunteer Fire Department’s budget.

It was felt that most of the items that would be handled by the Public Works Department are items that most likely would be contracted out to different contractors. Mr. Gantick stated that there may be a savings when tasks are combined between the Fire Department and the Town. Chief Cooney explained that this endeavor of combining services was not necessarily a cost savings idea but a plan for shared services to get the Fire Department buildings under one plan with the Town which in the future will hopefully mitigate some future costs.

Answering further questions, Mr. Gantick stated other items can be reviewed to see if more shared services would be feasible. Councilor Pendleton stated that the Fire Department buildings are Town buildings and should be maintained by the Town, not the Fire Department.

Chief Cooney explained to the Council that could be taken out of the Fire Department’s budget is $25,000 for some of the shared service.

(Discussion Continued on Next Page)

ITEM:

14. A. (Continued)

Councilor Riley felt that if a number of items were bid out with the Town, there could be some cost savings and he encouraged this to happen. Councilor Riley didn’t feel these are shared services because the Fire Department buildings are owned by the Town. Chief Cooney explained that building maintenance issues were reviewed first. The rest of the items will be reviewed in the future.

E. Resolution Authorizing the Town Manager to Enter into a Contract with AMERESCO, Inc. for the Conversion of Eversource Streetlights to LED Technology

WHEREAS, at the April 28, 2015 special meeting of the South Windsor Energy Committee, the committee approved a motion to recommend AMERESCO, Inc. as the company to contract with for services and lease/purchase financing related to the acquisition of street and outdoor lighting equipment from Eversource Energy and retrofit to LED technology

NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council authorizes Town Manger, Matthew B. Galligan to enter into a contract with AMERESCO, Inc. and sign all necessary documents.

Was made by Councilor Mirek

Seconded by Councilor Wagner

The motion was approved, unanimously

B. Budget Presentation: Fire Marshal

Fire Marshal, Walter Summers came before the Town Council to present the Fire Marshal’s budget. Mr. Summers explained that the Fire Marshal’s Office has three main functions by State Statutes which are Fire Inspections, Fire Investigations and Plan Reviews in order to sign off on building permits. The Fire Marshal’s Office has received a $2,500.00 grant to purchase fire alarms that are given to the public, $500.00 for camera equipment and $700.00 in educational grants. Items that are being worked on are condominium complex inspections, inspections of three family residences, medical and business inspections. The Fire Marshal’s Office has moved into

(Discussion Continued on Next Page)

ITEM:

14. B. (Continued)

Firehouse #3. Three employees have gone to the National Fire Academy for advanced training and have partnered with the Police Department to begin a weekly smoke alarm education program. Mr. Summers informed the Council that there are 702 inspecctable properties plus 2,000 condominium units. The Fire Marshal’s Office completed 1,902 inspections, 24 plan reviews and 19 investigations. The Fire Marshal’s Office is behind on business occupancies, mercantile occupancies, have not started any inspections on industrial occupancies and funding for smoke and carbon monoxide alarms. The goals for this coming year are to continue the fire alarm program, carbon monoxide alarm education program, condominium and apartment inspections, continue to train employees, discuss the addition of a full time position in next year’s budget and how to fund smoke alarms for the public. There are no increases in office supplies, vehicle equipment or uniforms. On the part time salary account there is a proposal to increase the 16 hour position to 20 hours and also in that line item is the 53^rd pay period. There is an increase in operation material for the new Fire Prevention Code. Fees and Memberships has increase $455 because of the new employees for their professional membership fees and the Town pays some of the membership fees for the new police officers. Recruitment and Training increased by $2,400 for the additional police officer for 30 hours of CEU Training. The Fire Marshal’s Office pays for that training and the training for the new Inspector and police officer for the National Fire Academy training. The total budget increase requested is $49,677 and the total increase that was approved by the Town Manager is $9,853. There was also a request for an increase in Utilities Account of $30,000 which was reduced to $15,000. Mr. Summers explained that he likes to fund two snow storms and was knocked down to one storm. MDC has increased hydrant fees by $5,000.

Answering questions from the Council, Mr. Summers explained that presently the Town purchases 10-year battery operated smoke alarms.

Councilor Paterna made a motion to suspend the rules in order to take Item 14. L. out of order. Councilor Wagner seconded the motion; and it was approved, unanimously.

ITEM:

14. New Business (Continued)

L. Resolution Amending an Approved Resolution from the April 6, 2015 Town Council Meeting Regarding the Development of a Complete Streets Policy

WHEREAS, at the April 6, 2015 Town Council meeting, a resolution regarding the development of a Complete Streets Policy was approved; and

WHEREAS, the last paragraph read, “NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council directs Town Manager, Matthew B. Galligan, to consult with interested stakeholders and prepare a preliminary policy, within 60 days, that demonstrates the Town’s commitment to the development of Complete Streets, where practical and feasible, for the benefit of the entire community; and

WHEREAS, the last paragraph was submitted to the Council incorrectly

NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby amends the last paragraph of the approved resolution from the April 6, 2015 Town Council meeting regarding the development of a Complete Streets Policy to have the last paragraph to read as follows: NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby directs Town Manager, Matthew B. Galligan to direct appropriate Town staff to consult with interested stakeholders and utilize available public and private resources to prepare a policy that demonstrates the Town’s commitment to the development of Complete Streets, where practical and feasible, for the benefit of the entire community for public comment and further action by the Council.

Was made by Councilor Mirek

Seconded by Mayor Anwar

The motion was approved, unanimously

Councilor Paterna made a motion to suspend the rules to take Item 14. J. out of order. Deputy Mayor Havens seconded the motion; and it was approved, unanimously.

ITEM:

14. New Business (Continued)

J. Resolution Authorizing the Town Manager to Enter into a Contract with the Department of Economic & Community Development for a $7430 Grant-in-Aid

BE IT RESOLVED that the South Windsor Town Council authorizes Town Manager, Matthew B. Galligan to enter into a contract between the “State Historic Preservation Office of the Department of Economic & Community Development” and the Town of South Windsor for a $7,430 Historic Preservation Grant-in-Aid to the South Windsor Historic District Commission; and

BE IT FURTHER RESOLVED that said $7,430 Grant is awarded to assist the Commission in conducting Phase IIIb of its historic and architectural resource inventory of the buildings located in Town.

Was made by Councilor Snyder

Seconded by Councilor Paterna

The motion was approved, unanimously

C. Budget Presentation: Police Department

Chief Matthew Reed, South Windsor Police Department came before the Council to present the Police Department’s proposed budget. Chief Reed explained that he initially proposed a budget of $6.4 million dollars which was a 6.6% increase over the current year’s budget. After being requested to trim the budget to a 2.5% increase reducing the Police Department’s budget and requested an increase of $146,000 or 2.48%. This budget proposal maintains staffing and programs at status quo. This proposal includes a moderate increase for bargaining unit employees. In an effort to reduce costs, Chief Reed is proposing that the work on the communications system be deferred as well Chief Reed will ask the vendor for the dispatch and records management to provide other funding options. The other item that will be deferred is the purchase of a full size SUV which was intended to replace an aging unit. None of these cuts will hurt service but will simply delay some service upgrades until it is more fiscally prudent. Last week, Chief Reed explained he was directed to again reduce the

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ITEM:

14. C. (Continued)

proposed budget so the increase would be as close to 0% as possible. At this point, that reduced budget has been submitted to the Town Manager. The increase proposed is for $28,000 which would be a .004% increase. If the budget has to be reduced to this there would be challenges which include the 53^rd pay period, improvements to the communication system, the new computer aided dispatch and records management system, overtime and upgrades to the video security and locking systems at the Police Department. Other cuts include $6,000 for bio-hazard clean up and $15,000 in fuel costs. The Police Department will manage to operate at the level of funding the Town Council decides the Town can afford. There is a federal grant made available in the amount of $20 million dollars to be spread across the nation. There are 18,000 police departments in the country but they will only authorize grants to 16 police departments that are in South Windsor’s size category across the country. The grant is a 50/50 match so if South Windsor were to apply and was approved there would be approximately $8,000 to $9,000 funding. There will be State grants also and if approved then there may be greater opportunities to help fund the body camera system. The first year of the body cameras are already funded, but the additional four years will need to be funded.

Answering questions from the Council, Chief Reed explained in order to go to the 2.48% increase the dollar amount would be $146,132. The original request was a $397,000 increase which would be 6.6%. The department was asked to cut the budget to as close to 0 as possible.

Councilor Delnicki requested that the Town Council receive a document showing the current funding and the three proposals.

Chief Reed stated that the other budget that he is charged with managing outside of the Police Department is the street light budget. The increase has gone up about $10,000 for a cost of $38,000 per month. Over the next Fiscal Year that would be a $105,000 increase that is not in any of your paperwork. Chief Reed also informed the Council that the Town has reimbursed condominiums approximately $28,000 per year for their street lights.

ITEM:

14. New Business (Continued)

I. Resolution Authorizing Town Manger to Sign a Contract for Refuse Disposal Services

WHEREAS, the Town’s current contract with the Connecticut Resources and Recover Authority (now known as Materials Innovation and Recycling Authority-MIRA) for refuse disposal services, expires on June 30, 2015; and

WHEREAS, the Central Connecticut Solid Waste Authority (CCSWA) solicited Requests for Proposals on December 19, 2014 for solid waste disposal services for the Town of Manchester, Cromwell, and South Windsor; and

WHEREAS, the CCSWA received proposals from Wheelabrator Technologies, Murphy Road Recycling (All American Waste, LLC) and Materials Innovation and Recycling Authority; and

WHEREAS, the lowest cost proposal ($65 per ton) as submitted by Murphy Road Recycling (All American Waste, LLC); and

WHEREAS, the Town has further negotiated favorable terms for a contract period of July 1, 2015 to November 12, 2017 with a tip fee of $63.00 per ton

NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby authorizes the Town Manager to sign an agreement with Murphy Road Recycling (All American Waste, LLC) for refuse disposal services for the period July 1, 2015 to November 12, 2017.

Was made by Deputy Mayor Havens

Seconded by Councilor Wagner

The motion was approved, unanimously

ITEM:

14. New Business (Continued)

G. Resolution Appointing Michael Saimond (D) an Alternate to the Park & Recreation Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting

BE IT RESOLVED that the South Windsor Town Council hereby appoints Michael Saimond (D) an Alternate to the Park & Recreation Commission for a term ending December 31, 2017 to fill an unexpired vacancy and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

Was made by Councilor Pendleton

Seconded by Councilor Wagner

The motion was approved, unanimously

15. Passage of Ordinance

None

Communications and Reports from Town Manager

Mr. Gantick reported to the Town Council on the sink hole on Main Street.

17. Public Input

None

18. Communications and Petitions from Council

none

19. Executive Session

Town Attorney Yagaloff explained that there is an appeal period for the Siting Council issue regarding the improvements to the Barber Hill Substation. If the Town Council wants to get involved in that issue, a decision needs to be made within 45 days from the date of the decision which was April 23^rd.

ITEM:

20. Adjournment

At 11:00 p.m. Councilor Wagner made a motion to adjourn the Regular Meeting. Councilor Delnicki seconded the motion; and it was approved, unanimously.

Respectfully submitted,

Deborah W. Reid

Clerk of the Council