Town of South Windsor, CT Agendas & Minutes Archive - Town Council Regular Meeting Minutes 12/17/2012

Town Council Regular Meeting Minutes 12/17/2012

TOWN COUNCIL

TOWN OF SOUTH WINDSOR

Minutes Page 1 December 17, 2012

TOWN COUNCIL – Regular Meeting

Council Chambers – South Windsor Town Hall

1. Call Meeting to Order

Mayor Delnicki called the Regular Meeting to order at 8:00 p.m.

4. Roll Call

Members Present: Mayor Thomas Delnicki

Deputy Mayor Gary Bazzano

Councillor M. Saud Anwar

Councillor Cindy Beaulieu

Councillor Edward Havens

Councillor Kevin McCann

Councillor Cary Prague

Councillor Janice Snyder

Councillor Keith Yagaloff

Also Present: Matthew B. Galligan, Town Manager

After Roll Call was complete, Mayor Delnicki presented a proclamation to Mr. Andy Paterna to recognize him for his initiative with the South Windsor Food Alliance.

5. Public Input

Mr. Robert Dickinson, 19 Birch Road came before the Town Council to speak in favor of Item 14. G. which is a discussion regarding the creation of a program (Snow Angle Program) for removal of snow on sidewalks for those who are physically unable to do so.

Mr. Don Gonsalves, 40 Bayberry Trail came forward and stated that he finds the way the Town Council runs their meetings to be disgraceful to the public. The Council went into Executive Session for 1 ½ hours while the public sat in the Council Chambers. A few years ago there was a joint meeting between the Council and the Board of Education. In that meeting Mr. Gonsalves wanted to ask a few questions which one was answered but then the Mayor at that time stated that the questions did not need to be answered. The public is not getting answers. Mr. Galligan has informed the Council of the next fiscal year and State aid to the Town’s for education and other things will be cut and the Town will have problems with the upcoming budget.

ITEM:

5. Public Input (Continued)

Mr. Mike Sullivan, 24 Jared Court stated he feels Mr. Gonsalves frustration and feels the Town Council is doing the right thing tonight by postponing the Executive Session until later in the Regular Meeting. At the last meeting Connecticut Studios was discussed and he found the discussions to have a lack of information. On the agenda tonight there are a couple of items Mr. Sullivan said he would like to speak about. The resolution regarding a State grant associated with the Town Hall Annex (Old Post Office) and he is hopeful that something is put into the resolution that frames how much money is being spent over there. Mr. Sullivan then requested a status update on the FEMA reimbursement from the storms in the past.

Mr. Roy Normen, 158 Homestead Drive congratulated the South Windsor Food Alliance. The Town Council will be receiving a request with regard to the expansion of the Dari Queen property on Sullivan Avenue asking for an easement for parking. Mr. Normen felt that giving an easement is like selling part of the property even though you retain certain rights and feels that would be bad policy. The Town should be looking at recouping some of the money that was spent on the Woodcock property and selling a portion of that land instead. This would give the developer an opportunity to improve his development.

Mr. Richard Gregorian, 369 Main Street and owner of South Windsor Arena came forward to address the rink issue. The first issue to address is to ask whether there is a market for more ice use in this area. Mr. Gregorian reviewed the ice sold in the last 10 years. An ice rink is not a revenue generator at this time because there are no other customers at this time to come to use the ice rink. Mr. Gregorian stated he is representing 38 businesses in Town that have a concern of the Town doing things that the private sector is already doing. Developing a project with a 63-20 Corporation is a scheme to avoid a referendum. The revenue numbers submitted to the Council are over stated by $800,000 with the expenses being understated by $300,000 so this project will not be revenue neutral.

Mr. Bob Fehr, 12 Clover Drive stated that in the Town budget there is a vision statement and in that statement it talks about community, seniors, youth, youth athletics and businesses. This project using a 63-20 Corporation is possible and feasible. The Board of Education in May recommended expanding the Recreation Department. The Park & Recreation Commission last month recommended reviewing this project. The Swim Club, Teachers, coaches and parents are all very interested in this project. Councillor Anwar stated that the Town is in need of a

ITEM:

5. Public Input (Continued)

pool and Mayor Delnicki stated Evergreen Walk is one of the Town’s number one assets. Mr. Fehr said he respects Mr. Gregorian’s opinion and feels if everyone reviews the details that everyone would see the benefits to all the businesses in South Windsor. Mr. Gregorian stated that this project would not make him go out of business and would love to work on this project with him. The numbers need to be reviewed.

6. Environmental Health & Safety Message

Chief Reed from the South Windsor Police Department came before the Town Council and public to speak about the security of the South Windsor’s schools in light of the recent incident that occurred in Newtown. Chief Reed explained that South Windsor Police Department first became a part of the South Windsor schools in late 1989 when the D.A.R.E. program was started in the Middle School. A police officer was placed in the school system almost full time. In 1999 Chief Tyler came to the Council and asked for funding to put a School Resource Officer in the high school and the proposition was dismissed. The next day Columbine happened and the following week there was a Police Officer in the high school. So staring in 1999 there was a School Resource Officer stationed in the high school and within two years there was a School Resource Officer stationed in the middle school. In 2006 under the direction of Dr. Kozaczka and the Board of Education, Safe Schools was initiated which included access control into the schools and video surveillance. In 2009 a $50,000 grant was obtained that would offset the costs of the procurement of these access control systems and video surveillance systems. To date South Windsor has access control systems in all five of the elementary schools and at the middle school. Police Officers patrol the school grounds during their shifts and there are two purposes that Police Officers stop at the schools: 1) South Windsor Police Department does not want the presence of a Police Officer at any of the school grounds to be an indication that there is a problem; and 2) to make sure the Police Officers understand the layout of the school in case there is an emergency. Since 2007 at the beginning of each school year the Superintendent has invited the Police Department to speak to all staff. In 2010 Connecticut Legislature passed a statute that mandates school districts work in collaboration with their local Police Department in conducting crisis drills. In summary, Chief Reed explained that the Police Department is doing everything possible to ensure that the schools are safe and in Chief Reed’s opinion the school security system is the best it can be at this time.

ITEM:

6. Environmental Health & Safety Message (Continued)

Mayor Delnicki questioned if the Chief or a staff member would be willing to attend a Town meeting held at the high school for a question and answer period? Chief Reed explained that he has already had a conversation with the Superintendent of Schools about this subject over the weekend. Both he and the Superintendent feel this would be a good strategy but it may need to be held at a later date then December 23, 2012 because of the holiday season and the schools being booked for different programs.

Councillor Yagaloff questioned if during the budget process if there are items that will be recommended through the Police Department that would be built into the budget? Chief Reed stated that the appropriate way would be to work in collaboration with the Superintendent. The schools are facilities that for the most part are under the control of the Superintendent and the school district. The Police Department could come up with recommendations but there has to be a lot of thought put into these recommendations.

Councillor Yagaloff stated that as a Council we would like to support our residents and our children and do not want to take no action. The Council would like to be engaged in this process and requested that the Council be aware of plans so the Council can participate.

Councillor Snyder stated that the Police Department and the school systems have a good relationship and commended the Police Department for their service with the school systems.

Councillor Havens said there is nothing more important than our children and grandchildren. It is important for the residents to know that South Windsor’s school safety is the best that can be provided at this time.

Mayor Delnicki requested that if it is at all possible to have a Town meeting it would be worthwhile. The words coming from the Chief of Police are reassuring and demonstrate that the department has been thinking ahead.

ITEM:

7. Adoption of Minutes of Previous Meetings

BE IT RESOLVED that the South Windsor Town Council approves the Minutes of the following Town Council Meetings: Regular Meeting of December 3, 2012.

Was made by Deputy Mayor Bazzano

Seconded by Councillor Snyder

The motion passed on a Roll Call vote of 7 to 0 with 2 abstentions. Mayor Delnicki, Deputy Mayor Bazzano, Councillor Anwar, Councillor Beaulieu, Councillor McCann, Councillor Snyder and Councillor Yagaloff all voting in favor of approval; and Councillor Havens and Councillor Prague abstaining.

Public Petitions

None

9. Communications from Officers and boards Directly Responsible to Council

None

10. Reports from Standing Committees

None

11. Reports from Temporary Committees

Deputy Mayor Bazzano informed the Council that the Athletic Field Sub-Committee will be meeting after the first of January to move forward with the idea of a 63-20 Corporation.

Consent Agenda

None

ITEM:

13. Unfinished Business

A. Discussion Item: Advisory Council for Civil Preparedness

Councillor Anwar stated that unfortunately disasters are a reality and the better prepared the Town is the more likely the Town will be able to take care of the community. Although the Town has an excellent system in place, the Town needs to be better prepared and the community could be involved. Councillor Anwar explained he would like to increase the number of people in the community that would be involved with the Advisory Council for Civil Preparedness from 3 residents to 7 residents.

Mr. Galligan suggested that the Town Council hold a public hearing to make the necessary change to the ordinance. After the change is complete, a Community Emergency Response Team could be created.

Deputy Mayor Bazzano stated that he would agree to move forward at the next meeting.

Councillor Snyder felt this is a great idea but feels after the ordinance change an action plan should be developed in order to move this forward. Councillor Snyder stated she would be interested in working with this issue.

Councillor McCann stated he is in support of the proposed changes but feels that the Town Manager, Chief of Police and Superintendent of Schools should decide on the number of community members that should be involved.

Mayor Delnicki suggested that the Town review East Hartford’s model and also suggested that a liaison from the Town Council work with the Advisory Council. Mayor Delnicki stated he would be more than happy to be the liaison.

B. Discussion Item: Skate Spot and Recreation Projects

Mr. Ray Favreau, Director of Parks & Recreation came before the Town Council and explained that there were six projects that the Town Council approved to move forward during the spending freeze last spring. Three of the six projects have been complete which are the water features at VMP, the hand rails at VMP and three of the top priority neighborhood connector

ITEM:

13. B. (Continued)

trails. The projects that are not complete are the Skate Spot, the safety fencing at My Friends Place/Boundless Playground and the tennis courts at Rye Street Park.

Answering questions from the Council, Mr. Favreau explained that Lawrence Road Park is a project that the Town is trying to do in-house. Last spring all of the trails were opened up and the south bank of the pond was cleared.

Mr. Favreau then stated that the Skate Spot will be located just above Jacobs View. The Park and Recreation Commission endorsed the concept of investigating a proposed Recreation Center as a possible project.

C. Resolution Authorizing the Town Manager to Enter into an Agreement with the State of Connecticut for a Grant for Improvements to the EOC/Business Center in the Town Hall Annex

WHEREAS, the Town of South Windsor has been awarded a STEAP Grant from the State of Connecticut in the amount of $500,000.00 for improvements to the EOC/Business Center in the Town Hall Annex

NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council accepts the STEAP Grant in the amount of $500,000.00 for improvements to the Town Hall Annex for an EOC/Business Center in the Town of South Windsor; and

BE IT FURTHER RESOLVED that Matthew B. Galligan was appointed Town Manager of the Town of South Windsor on January 16, 1996, and will continue into the future; and, as the Town Manager, Matthew B. Galligan serves as the Chief Executive Officer of South Windsor and is duly authorized to enter into Agreements and Contracts on behalf of the Town of South Windsor.

Was made by Councillor Beaulieu

Seconded by McCann

Councillor Beaulieu stated that the grant is money to use but questioned the overall costs involved?

ITEM:

13. C. (Continued)

Mr. Galligan explained that the Town submitted an application for the grant in the amount of $1,300,000.00 and feels it will cost approximately that much for all of the improvements. The Town received a grant in the amount of $500,000.00. The Town has two years to complete this project and if it is not completed in two years the grant will go back to the State or through a resolution the Town could use these funds for a different project. Mr. Galligan explained that the Town will be searching for additional grant funds to complete the Town Hall Annex. At this time the Town plans to move the Information Technologies Department to the Town Hall Annex as well as the Emergency Operation Center and rent space to the business community.

Councillor Havens stated that he would support this resolution because it is a move in the right direction creating a use for this building and having it be a part of the Town Hall complex.

Councillor Yagaloff felt that besides getting an RFP for the build out, the Town needs a good business plan and business model. If the business model that is arrived at is not supported by the revenue, then the Town should consider other options.

Councillor Prague stated he would support this resolution.

Councillor Anwar thanked the Town Manager had his staff for their leadership to get the Town the STEAP grant money. This is an amazing opportunity for the Town to create a use for this building.

Mayor Delnicki stated that he would support this resolution based on the fact that the Town is not obligated to use these funds and could also look to divert the grant funds to another project if necessary.

Mayor Delnicki called for a vote on the resolution; it was approved, unanimously.

Deputy Mayor Bazzano made a motion to suspend the rules in order to go to Item 14.

F. Councillor Snyder seconded the motion; and it was approved, unanimously.

ITEM:

14. New Business

F. Resolution for a “Citizens Matching Mini-Grant” to the Monday Night Social Club/South Windsor Teen Center

WHEREAS, the South Windsor Town Council created a “South Windsor Citizen Matching Mini-Grant Program” on June 20, 2005; and

WHEREAS, Roseanne Sapula has duly submitted a proper application for matching funds in the amount of $1,000.00 to help fund items to benefit the Monday Night Social Club and the Teen Center; and

WHEREAS, Town Manager, Matthew B. Galligan has reviewed and approved this project and application and has determined that it meets all of the criteria of the “South Windsor Citizen Matching Mini-Grant Program”

NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council authorizes Town Manager, Matthew B. Galligan to issue $1,000.00 of matching funds to the Monday Night Social Club/South Windsor Teen Center from the “South Windsor Citizen Matching Mini-Grant Program”.

Was made by Councillor Anwar

Seconded by Councillor McCann

Councillor Anwar recognized the Monday Night Social Club on the good work that has been done by positively impacting the lives of those who participate in the program.

Councillor Havens recognized former Mayor John Pelkey for the creation of this Citizen Matching Mini-Grant Program.

Deputy Mayor Bazzano recognized Bobby and Danielle Tabshey for hosting the fundraiser and raising the necessary funds which were matched by this program.

Ms. Roseanne Sapula came forward and thanked the Town Council for matching the funds raised and John Pelkey for making this matching mini-grant available.

Councillor Havens and Mayor Delnicki both thanked Roseanne Sapula for all the volunteer work that she does.

ITEM:

13. F. (Continued)

Mayor Delnicki called for a vote on the resolution; it was approved, unanimously.

D. Resolution Addressing the Expected Shortfall in Revenues for the 2012/2013 Budget

WHEREAS, the Governor of the State of Connecticut has notified the State Legislature of projecting budget shortfalls for fiscal years ending in 2012 and 2013, and is implementing substantial budget reductions for the State, and has called for additional major budget tightening for the next two fiscal years; and

WHEREAS, the Town of South Windsor receives a substantial portion of its revenues each year from the State of Connecticut, which may be lowered as a result of budget reductions by the State; and

WHEREAS, the Town Manager of South Windsor has reported to Council an expectation of lower revenues from a variety of sources in the current fiscal year and for the next fiscal year; and

WHEREAS, Council wishes to prepare in advance for anticipated lower revenues, and avoid budget deficits

NOW, THEREFORE, BE IT RESOLVED that effective immediately upon passage of this resolution:

The Town of South Windsor shall institute a hiring freeze until further notice. No full time or part time positions, except positions which are funded by programmatic fees, shall be filled without further action of the Council.

ITEM:

13. D. (Continued)

Neither the Manager nor any Department Head of the Town shall authorize overtime other than on a critical need basis until further action by Council. To the extent possible, the Department shall adjust their shifts to provide necessary coverage without overtime. The Manager shall direct the Department Heads to provide the Manager with periodic written reports of overtime which they deem to be a critical need. The Manager shall make the determination of what is and what is not a critical need. The Manager shall report monthly to Council with a statement of critical need overtime.
The Town of South Windsor shall cancel all out-of-state travel by Town personnel, including trips for seminars, training, “fact-finding”, marketing, etc. until further action by Council. To the extent that previously planned, out-of-state training is available at a substantial savings to the Town through the alternative means of video conferencing, teleconferencing, the internet, or similar means, Town personnel shall utilize such alternative means.
No vehicles or equipment shall be ordered or purchased at a cost of more than $5,000 without prior notification to Council.
The Manager shall take all reasonable steps to ensure that the total actual expenditures for fiscal year ending June 30, 2013 is below budgeted amounts.
This Resolution shall expire on April 2, 2013, unless extended by Council.

Was made by Councillor McCann

Seconded by Councillor Yagaloff

Councillor McCann explained that this is a resolution that the Council has been passing for the past few years due to the fiscal situation of the State and the Town. There is a need to continue this resolution to make sure that the Town stays fiscally responsible. If there is a need for expenditures that have been curtailed or suspended through this resolution, the Town Manager can come before the Town Council to make such a request. This is prudent for Council to do at this time.

ITEM:

13. D. (Continued)

Councillor Yagaloff stated that this is not something that the Council wants to do each year but because of the shortfall in State funding it is necessary.

Deputy Mayor Bazzano said he is in agreement with a hiring freeze but one issue he does have is that our Public Works Department has a vacancy at this time.

Mr. Galligan added that there are two Police Officer positions that will be necessary to replace, a Dispatch position and in the Parks Division there will be two positions retiring in January. Mr. Galligan suggested that the Council give the Town the ability to replace these positions.

Mayor Delnicki stated that in the past the Council has done separate resolutions for each position as opposed to amending the body of the resolution. At this time, the Council could simply add in language that exempts the necessary positions that are needed at this time. In the future, if a position comes up, that position would have to be dealt with individually by resolution.

Councillor McCann made a friendly amendment to the resolution in paragraph one after the NOW, THEREFORE, BE IT RESOLVED to say “The Town of South Windsor shall institute a hiring freeze until further notice. No full time or part time positions, except two Police Officers, one Dispatcher, three Maintainers and positions which are funded by programmatic fees, shall be filled without further action of the Council.

Councillor Prague stated that he feels that when the Town fills a position that left, the starting salaries and benefits are too high. Mr. Galligan explained that in the State of Connecticut there is prevailing wage and binding arbitration.

Councillor Yagaloff stated that he feels there should be an exception for the two Police Officer positions and the Dispatch position but these other positions are supposed to come up as exceptions and the Town Council is supposed to have discussions on the time they come in for resolution to make exceptions at the time the position becomes open.

Councillor Yagaloff made a motion to amend the resolution to except the two Police Officer position and the one Dispatch position. The other positions should be determined on a case by case basis. Councillor Anwar seconded the amendment.

ITEM:

13. D. (Continued)

Mr. Galligan explained that he has never given the Town Council a reason to doubt his ability to make sure the budget is under spent. The Town will make due without the positions, but there will be a change in services.

Councillor Snyder stated she feels the Town Manager has done an excellent job performing services and it is not the Town Council’s job to tell the Manager how to do his job.

Councillor Beaulieu said she feels there are good reasons to hire two Police Officers, one Dispatcher, and three Maintainers. The Town already knows these positions are leaving and they should be replaced.

Councillor Yagaloff withdrew the amendment because there is no support for it.

Mayor Delnicki called for a vote on the amended resolution; it passed on a roll call vote of 7 to 2 with Mayor Delnicki, Deputy Mayor Bazzano, Councillor Anwar, Councillor Beaulieu, Councillor Havens, Councillor McCann and Councillor Prague voting in favor of the amended resolution; and Councillor Snyder and Councillor Yagaloff voting in opposition to approval of the amended resolution.

The amended resolution to read as follows:

WHEREAS, the Town of South Windsor receives a substantial portion of its revenues each year from the State of Connecticut, which may be lowered as a result of budget reductions by the State; and

WHEREAS, the Town Manager of South Windsor has reported to Council an expectation of lower revenues from a variety of sources in the current fiscal year and for the next fiscal year; and

WHEREAS, Council wishes to prepare in advance for anticipated lower revenues, and avoid budget deficits

ITEM:

13. D. (Continued)

NOW, THEREFORE, BE IT RESOLVED that effective immediately upon passage of this resolution:

The Town of South Windsor shall institute a hiring freeze until further notice. No full time or part time positions, except two Police Officers, one Dispatcher, three Maintainers and positions which are funded by programmatic fees, shall be filled without further action of the Council.
Neither the Manager nor any Department Head of the Town shall authorize overtime other than on a critical need basis until further action by Council. To the extent possible, the Department shall adjust their shifts to provide necessary coverage without overtime. The Manager shall direct the Department Heads to provide the Manager with periodic written reports of overtime which they deem to be a critical need. The Manager shall make the determination of what is and what is not a critical need. The Manager shall report monthly to Council with a statement of critical need overtime.
The Town of South Windsor shall cancel all out-of-state travel by Town personnel, including trips for seminars, training, “fact-finding”, marketing, etc. until further action by Council. To the extent that previously planned, out-of-state training is available at a substantial savings to the Town through the alternative means of video conferencing, teleconferencing, the internet, or similar means, Town personnel shall utilize such alternative means.
No vehicles or equipment shall be ordered or purchased at a cost of more than $5,000 without prior notification to Council.
The Manager shall take all reasonable steps to ensure that the total actual expenditures for fiscal year ending June 30, 2013 is below budgeted amounts.
This Resolution shall expire on April 2, 2013, unless extended by Council.

14. New Business

Resolution Accepting the Resignation of Susan Rose (R) from the Board of Assessment Appeals

BE IT RESOLVED that the South Windsor Town Council hereby accepts with regret, the resignation of Susan Rose (R) from the Board of Assessment Appeals, said resignation effective immediately; and

BE IT FURTHER RESOLVED that the South Windsor Town Council extends its thanks to Susan Rose for the time she has dedicated to serving her community by her membership on the Board of Assessment Appeals.

Was made by Councillor Prague

Seconded by Councillor Snyder

The motion was approved, unanimously

B. Resolution Appointing Steven Carty (D) an Alternate to the Zoning Board of Appeals and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting

BE IT RESOLVED that the South Windsor Town Council hereby appoints Steven Carty (D) an Alternate to the Zoning Board of Appeals for a term ending November 30, 2013 to fill the unexpired term of Stephen Lewis and postpones consideration of this motion until the Town Council’s next regularly schedule meeting.

Was made by Councillor Havens

Seconded by Councillor Yagaloff

The motion was approved, unanimously

C. Resolution Accepting the Resignation of Mark Abrahamson (D) from the Board of Education

BE IT RESOLVED that the South Windsor Town Council hereby accepts with regret, the resignation of Mark Abrahamson (D) from the Board of Education, said resignation effective January 1, 2013; and

BE IT FURTHER RESOLVED that the South Windsor Town Council extends its thanks to Mark Abrahamson for the time he has dedicated to serving his community by his membership on the Board of Education.

ITEM:

14. C. (Continued)

Was made by Councillor Anwar

Seconded by Councillor Yagaloff

The motion was approved, unanimously

D. Resolution Authorizing Town Manager, Matthew B. Galligan to Issue a Request for Proposal (“RFP”) for Full Time Advanced Life Support Services for the Town of South Windsor

WHEREAS, the Town of South Windsor presently has Basic Life Support Services (BLS) in the Town of South Windsor with Advanced Life Support Services (ALS) on call when needed; and

WHEREAS, the South Windsor Town Council wishes to explore options of having Advanced Life Support Services in the Town of South Windsor

NOW, THEREFORE, BE IT RESOLVED that the Town Council hereby authorizes Town Manager, Matthew B. Galligan to issue an RFP that will present various alternatives for having Advanced Life Support Services in South Windsor.

Was made by Councillor Yagaloff

Seconded by Councillor McCann

Councillor Yagaloff stated that the Town Council has discussed concerns regarding the Town’s level of ambulance service. This resolution will be the first step in reviewing the options of the Town to provide multi-purpose advanced life support for residents and visitors of the Town.

Mayor Delnicki called for a vote on the resolution; it was approved, unanimously.

E. Resolution Endorsing the Regional Performance Incentive Program Project Proposal and Authorizing Town Manager, Matthew B. Galligan to Sign All Necessary Agreements

WHEREAS, Section 5 of Public Act 11-61 (An Act concerning Responsible Growth) passed by the Connecticut General Assembly provides statewide incentive grants to regional planning organizations for projects that involve shared services; and

ITEM:

14. E. (Continued)

WHEREAS, the Capitol Region Council of Governments is acting as a convener and facilitator of services sharing projects around the CRCOG region; and

WHEREAS, on November 16, 2011 the Policy Board of CRCOG passed a resolution authorizing development and submittal of an application package to the State Office of Policy and Management for funding under the Regional Performance Incentive Grant Program, on behalf of the Council’s member municipalities, and municipalities of other regions, which are participating in Council initiatives; and

WHEREAS, the Chief Elected Officials and municipal staff of the Capitol Region have developed a list of service sharing project proposals that will be included in this application package, to the benefit of individual municipalities and the region as a whole; and

WHEREAS, the Town of South Windsor has expressed an interest in taking part in the project proposal entitled “Damage Assessment Collection Automation”

NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council does hereby endorse the above referenced Regional Performance Incentive Program project proposal and authorizes the Town Manager to sign all necessary agreements and take all necessary actions to allow for the Town’s participation in this program.

Was made by Councillor Snyder

Seconded by Councillor Yagaloff

Mr. Galligan explained that he could not give the Council a dollar amount in this resolution because there were cuts to grant funds that the State is going to allocate to the recipients. Mr. Galligan informed the Council that he would need an amendment to the resolution to add “Regional Forensic Computer Laboratory”. It was just announced that this will also be a regional approach.

Councillor Snyder made a friendly amendment to the resolution to add “Regional Forensic Computer Laboratory”

ITEM:

14. E. (Continued)

Mayor Delnicki called for a vote on the resolution; it was approved, unanimously.

This resolution to read as follows:

WHEREAS, the Capitol Region Council of Governments is acting as a convener and facilitator of services sharing projects around the CRCOG region; and

WHEREAS, the Town of South Windsor has expressed an interest in taking part in the project proposal entitled “Damage Assessment Collection Automation” and “Regional Forensic Computer Laboratory”

Deputy Mayor Bazzano made a motion to suspend the rules in order to go to Executive Session. Councillor McCann seconded the motion. The motion died, it was never voted on.

ITEM:

Councillor Yagaloff stated that the Town Council has people here waiting for the Town Manager’s Report. They have been sitting here for a long time and Councillor Yagaloff requested that the Council give them at least five minutes.

Mayor Delnicki said that five minutes will be taken on the Town Manager’s Report before moving on with other agenda items.

18. Communications and Reports from Town Manager

Mr. Galligan explained that his proposal, as shown in attached Exhibit A, is to inform the Council on the costs. It is the decision of the Council whether to go forward with this project. Mr. Galligan recommended that the Town Council review the information that they have received.

Councillor Beaulieu stated that she appreciates the Town Manger bringing these numbers forward but feels an RFP should be done so the Council can see the real numbers.

Deputy Mayor Bazzano requested that the Recreation Center be discussed at the next Town Council Work Session meeting.

Deputy Mayor Bazzano made a motion to suspend the rules in order to go to Executive Session. Councillor McCann seconded the motion; and it was approved, unanimously.

At 10:50 p.m. Deputy Mayor Bazzano made a motion to go into Executive Session, Items 19. A. To discuss potential litigation; and 19. D. To discuss possible purchase of real estate for the Town. Councillor McCann seconded the motion; and it was approved, unanimously.

The following individuals went into Executive Session: Town Manager Matthew B. Galligan, Mayor Delnicki, Deputy Mayor Bazzano, Councillor Anwar, Councillor Beaulieu, Councillor Havens, Councillor McCann, Councillor Prague, Councillor Snyder and Councillor Yagaloff.

At 11:00 p.m. Deputy Mayor Bazzano made a motion to adjourn the Executive Session. Councillor Snyder seconded the motion; and it was approved, unanimously.

ITEM:

20. Adjournment

Deputy Mayor Bazzano made a motion to adjourn the meeting at 11:00 p.m. Councillor Snyder seconded the motion; and it was approved, unanimously.

Respectfully submitted,

Deborah W. Reid

Clerk of the Council