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Town Council Regular Meeting Minutes 12-7-09
TOWN COUNCIL

TOWN OF SOUTH WINDSOR

Minutes Page 1  December 7, 2009




TOWN COUNCIL – Regular Meeting
Council Chambers – South Windsor Town Hall

1.      Call Meeting to Order

Mayor Pelkey called the Regular Meeting to order at 8:00 p.m.

4.      Roll Call

Members Present:        Mayor John Pelkey
        Deputy Mayor Edward Havens
        Councillor Gary Bazzano
        Councillor Tom Delnicki
        Councillor Janice Favreau
        Councillor Kathryn Hale
        Councillor Kevin McCann
        Councillor Cary Prague
Councillor Keith Yagaloff

Also Present:           Matthew B. Galligan, Town Manager
                                Duncan Forsyth, Town Attorney

5.      Public Input

        Mr. Don Gonsalves of 40 Bayberry Trail came before the Town Council.  Mr. Gonsalves stated that the Town and the residents of South Windsor should know exactly where the Town budget stands at this time.  The Town should be using calendarized budgets to keep track.  Special meetings should be held to discuss this item.

        Ms. Cate Evans the Executive Director of the South Windsor Chamber of Commerce came forward to give the Town Council an update on the Town Website and Community Calendar on www.discoversouthwindsor.com.  This website has been live since January.  Every month there is an increase in the number of visitors and also every month, 60% of our visitors are new comers to the website.  The community calendar there are over 110 organizations that have their information listed on the community calendar and are all invited to post their events for free on the community calendar.  The Chamber of Commerce is having our first of several quarterly contests.  There will be a photo contest that will begin in January to encourage the public to visit the website and participate.  The Chamber of Commerce will be starting a Chamber Studio Support Team in light of Connecticut Studios coming to South Windsor.  There is also a new initiative called Young Business Leaders where the Chamber will be working on reaching out to

ITEM:

5.      Public Input (Continued)

The young business people who are age twenty-one and older who envision their career path taking them into management or business ownership.
   
6.      Environmental Health & Safety Message

        Councillor Favreau reminded the public that December is the National Drunk and Drug Driving Prevention Month.  Every day thirty-six people in the United States die and approximately 700 more are injured in motor vehicle crashes that involve an alcohol impaired driver.  The holiday season is one of the deadliest times of the year for alcohol related crashes.

        Councillor Hale updated the public on the H1N1 Flu Vaccination Program.  There have been three clinics held.  A total of 440 South Windsor residents have been vaccinated so far.  There is another scheduled flu clinic on December 14, 2009 from 4:00 p.m. to 7:00 p.m. at the South Windsor Community Center.  Those who are eligible to receive the shot or flu midst at this point please call and set up an appointment to get that done.  The number is on the Town website.

        Councillor Prague announced that if residents would like to save money on their electric bills they should call another provider who usually has cheaper generation rates.

        Councillor McCann wanted to inform residents that two new stop signs have been erected near Kelly Road.  Councillor McCann also informed residents that the guidelines that have been set for mammograms are only advisory.
   
7.      Adoption of Minutes of Previous Meetings

        BE IT RESOLVED that the South Windsor Town Council approves the Minutes of the following Town Council Meetings:  Work Session of November 16, 2009; two Public Hearings of October 20, 2009; and Regular Meetings of October 5, 2009 and November 16, 2009.

Was made by Councillor McCann
Seconded by Councillor Yagaloff
The motion was approved, unanimously

ITEM:

8.      Public Petitions

        None

9.      Communications from Officers and boards Directly Responsible to Council

        None

10.     Communications and Reports from Town Manager

        Mr. Galligan reviewed the following items:

        Probate Court
        Our Court System will now include East Windsor, South Windsor, and Windsor.  A new election will be held for the position of Probate Court.  If our Probate Judge becomes successful in her election, the Town will have to look at providing space for two additional Clerks.  If the Town Council would like more information, the Judge of Probate could come to the Town Council and discuss this issue.

        Connecticut Studios
        Connecticut Studios has been before the Planning & Zoning Commission and received a favorable response regarding a zone change for a fifty foot setback.  The zone change has been sent to CRCOG for their review.  There is a 35 day waiting period.  Connecticut Studios has also been before Architectural Design Review Board.  

        Everbridge System
        The Town is starting a campaign to try and get individuals to sign up for notification by cell phones, text messages, and emails.  A video is being worked on that will be played on the website and Channel 16.  This will give residents an understanding of the system.  A demonstration of the Everbridge System will be presented to the Town Council on December 21, 2009.

        Granicus
        This system will be used for Town Council meetings and will allow residents to view meetings at any time on the website.  Residents or anyone can also view different topics at any time on the website.  This system will also allow the Council Clerk to record all the minutes in a much more timely fashion in order to meet State mandated requirements.



ITEM:

10.     Communications and Reports from Town Manager (Continued)

        Mobile Enterprise
        This was an article written about the Towns blackberry system that Mike Gantick had done through GPS and tracking the various programs that the Public Works Department does.  

        Board of Education
        The Board of Education has passed a resolution which states that the Board of Education expects to receive 1.8 million dollars and that this represents a like reduction in the ECS grant to the Town.  When the federal grant money comes in to the Board of Education, the Board of Education’s budget will be reduced by the 1.8 million so that the General Fund of the Town does not get affected.

Council members asked various questions on each subject as follows:

        Everbridge System

        Councillor Prague suggested that as residents are signing up for the emergency system that they also be allowed to sign up for non-emergency information and be able to give their cell phone, text message number, and email address where they would like the information to be forwarded to.  Councillor Hale stated that the Everbridge Committee discussed various uses for this system.  Commander Reed informed the Council that the system is not ready to go live yet.  It is anticipated that the website will be ready in early January so that individuals can go in and begin to enroll in some of the non-emergency optional notification, (www.southwindsor.or).  Individuals will have the ability to have a number of different contact points.  The Board of Education system and the Town Everbridge system are not capable and individuals who have put their information in the school system will still have to put their information in the Towns system.  The Town does expect this system to be live in January 2010.  A presentation and demonstration will be given to the Town Council on January 21, 2009.  

        Answering questions from the Council, Mr. Galligan explained that the school and town can not share systems because the Board of Educations database is based upon the school records.  



ITEM:

10.     Communications and Reports from Town Manager (Continued)

        Board of Education

        Councillor Yagaloff stated that he would rather see the Board of Education reduce their budget by the 1.8 million or the resolution should state that the Board of Education will not touch this money.  Although the Board of Education has stated that they will return the money to the general fund with non-expenditures, but what happens if they have a shortfall and need to use that 1.8 million.  The Town would end up with a large problem if all that money is not returned to the General Fund.  Councillor Yagaloff suggested that the Town Council waits until something happens that would affect our ECS or town funding before the Town Council acts on this issue.

        Councillor McCann feels it is up to the Town Council to make the change with a resolution stating where the money will be held.  Councillor Yagaloff stated that the Town should reduce the Town budget in order for the budget to stay even.  There are other Town’s that are opening their budgets for this issue.  Councillor Hale stated that if there is going to be a resolution for the Town to reduce the budget, the Finance Director, Superintendent of Schools, and Business Manager at the meeting to discuss this item.     

        Probate Court

        Mr. Galligan explained that the location of the Probate Court will be determined on who the Probate Judge is.  Deputy Mayor Havens suggested that the Town Hall Annex be used for Probate.  Councillor Hale felt that if the Probate Court does stay here, the Town should consider what the charge should be to them for the use of space.  Mayor Pelkey suggested that the old District 3 Firehouse be looked at for a possibility for the Probate Court.  There are options that can be discussed.

11.     Reports from Standing Committees

None

12.     Reports of Temporary Committees

None

ITEM:

13.     Communications and Petitions from Council

        Mayor Pelkey informed the Council that he received a letter from Connecticut Water Company regarding proposal for rate increase in the summer of 2010.  Mayor Pelkey also stated that he had received a letter from Senator LeBeau.  Senator LeBeau has sent a letter to Governor Rell requesting that the money left over from the Buckland Road project be used to finish installation of sidewalks on Buckland Road.  

Councillor Hale stated that she has been looking at some of the appointment dates for different Boards or Commissions.  Councillor Hale said she would like to send a letter to the Planning & Zoning Commission to have them appoint a delegate to Regional Planning Board (CRCOG).
14.     Public Participation

        None

15.     Consent Agenda
        
        Motion to approve Agenda Items 16. A. through 16. M. and Items 17. A. through 17. V., as the Consent Agenda.

Was made by Councillors Favreau and Prague
Seconded by Councillor Bazzano

Before calling for a vote on the Consent Agenda, Mayor Pelkey asked if there were any items to be removed.  Councillor Hale removed Agenda Items 17. B. through 17. C., 17. H., and 17. J. through 17. K. from the Consent Agenda to be acted upon separately.  

Following the removal of these items, a vote was called for on the Amended Motion to approve Agenda Items 16. A. through 16. M., 17. A., 17. C. through 17. G., 17. I., and 17. L. through 17. V..  The Amended Motion was approved, unanimously.  Council then acted upon those Items removed from the Consent Agenda after Unfinished Business was complete.

ITEM:

16.     Unfinished Business

A.      Resolution Appointing Linda Jeski (D) a Full Member to the Economic Development Commission
        
BE IT RESOLVED that the South Windsor Town Council hereby appoints Linda Jeski (D) a full member to the Economic Development Commission for a term ending November 30, 2011 to fill an unexpired tem of Roseann Williams.

(APPROVED BY CONSENT AGENDA)

  • Resolution Appointing Roseann Williams (D) an Alternate to the Economic Development Commission
        
BE IT RESOLVED that the South Windsor Town Council hereby appoints Roseann Williams (D) an Alternate to the Economic Development Commission for a term ending November 30, 2013 to fill an expired term of Linda Jeski.

(APPROVED BY CONSENT AGENDA)

  • Resolution Reappointing Dwight Johnson (D) to the Economic Development Commission
        
BE IT RESOLVED that the South Windsor Town Council hereby reappoints Dwight Johnson (D) to the Economic Development Commission for a term ending November 30, 2013.

(APPROVED BY CONSENT AGENDA)

D.      Resolution Reappointing Marilyn Morrison (D) to the Economic Development Commission
        
BE IT RESOLVED that the South Windsor Town Council hereby reappoints Marilyn Morrison (D) to the Economic Development Commission for a term ending November 30, 2013.

(APPROVED BY CONSENT AGENDA)



ITEM:

16.     Unfinished Business (Continued)

E.      Resolution Reappointing James Murray (D) to the Economic Development Commission
        
BE IT RESOLVED that the South Windsor Town Council hereby reappoints James Murray (D) to the Economic Development Commission or a term ending November 30, 2013.

(APPROVED BY CONSENT AGENDA)

F.      Resolution Reappointing Shirley Leich (D) to the Human Relations Commission
        
BE IT RESOLVED that the South Windsor Town Council hereby reappoints Shirley Leich (D) to the Human Relations Commission for a term ending November 30, 2012.

(APPROVED BY CONSENT AGENDA)

G.      Resolution Reappointing Carol Flagg (D) to the Library Board
        
BE IT RESOLVED that the South Windsor Town Council hereby reappoints Carol Flagg (D) to the Library Board for a term ending November 30, 2013.

(APPROVED BY CONSENT AGENDA)

H.      Resolution Reappointing Kathleen-Mary Sharos (D) to the Library Board
        
BE IT RESOLVED that the South Windsor Town Council hereby reappoints Kathleen-Mary Sharos (D) to the Library Board for a term ending November 30, 2013.

(APPROVED BY CONSENT AGENDA)

ITEM:

16.     Unfinished Business (Continued)

I.      Resolution Reappointing Alan Larson (D) to the Park & Recreation Commission
        
BE IT RESOLVED that the South Windsor Town Council hereby reappoints Alan Larson (D) to the Park & Recreation Commission for a term ending November 30, 2013.

(APPROVED BY CONSENT AGENDA)

J.      Resolution Reappointing Robert O’Connor (D) an Alternate to the Park and Recreation Commission
        
BE IT RESOLVED that the South Windsor Town Council hereby reappoints Robert O’Connor (D) an Alternate to the Park and Recreation Commission for a term ending November 30, 2013.

(APPROVED BY CONSENT AGENDA)

K.      Resolution Reappointing Nancy Simonds (D) to the Personnel Board of Appeals
        
BE IT RESOLVED that the South Windsor Town Council hereby reappoints Nancy Simonds (D) to the Personnel Board of Appeals for a term ending November 30, 2012.

(APPROVED BY CONSENT AGENDA)

L.      Resolution Reappointing Peter DeMallie (U) to the Central Regional (Tourism) District
        
BE IT RESOLVED that the South Windsor Town Council hereby reappoints Peter DeMallie (U) to the Central Regional (Tourism) District for a term ending September 1, 2012.

(APPROVED BY CONSENT AGENDA)

ITEM:

16.     Unfinished Business (Continued)

M.      Resolution Reappointing Joseph Carino (R) to the Water Pollution Control Authority

        BE IT RESOLVED that the South Windsor Town Council hereby reappoints Joseph Carino (R) to the Water Pollution Control Authority for a term ending November 30, 2015.

(APPROVED BY CONSENT AGENDA)

17.     New Business

A.      Resolution Accepting the Resignation of Edwina Futtner (R) from the Historic District Commission

        BE IT RESOLVED that the South Windsor Town Council hereby accepts with regret, the resignation of Edwina Futtner, said resignation to be effective immediately; and

        BE IT  FURTHER RESOLVED that the South Windsor town Council extends its thanks to Edwina Futtner for the time she has dedicated to servicing her community by her membership on the Historic District Commission.

(APPROVED BY CONSENT AGENDA)

D.      Resolution Appointing Teri Dickey-Gaignat (R) an Alternate to the Board of Assessment Appeals and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting
        
        BE IT RESOLVED that the South Windsor Town Council hereby appoints Teri Dickey-Gaignat (R) an Alternate to the Board of Assessment Appeals for a term ending November 30, 2010 to fill an unexpired vacancy and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)

ITEM:

17.     New Business (Continued)

E.      Resolution Reappointing Mark Lillis (R) to the Economic Development Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting

BE IT RESOLVED that the South Windsor Town Council hereby reappoints Mark Lillis (R) to the Economic Development Commission for a term ending November 30, 2013 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)

F.      Resolution Reappointing William Jodice (R) an Alternate to the Economic Development Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting
        
BE IT RESOLVED that the South Windsor Town Council hereby reappoints William Jodice (R) an Alternate to the Economic Development Commission for a term ending November 30, 2013 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)

G.      Resolution Reappointing Bruce Snow (R) to the Greater Hartford Transit District and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting

BE IT RESOLVED that the South Windsor Town Council hereby reappoints Bruce Snow (R) to the Greater Hartford Transit District for a term ending December 12, 2012 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)

ITEM:

I.      Resolution Reappointing Katie Graham (R) an Alternate to the Park & Recreation Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting

BE IT RESOLVED that the South Windsor Town Council hereby reappoints Katie Graham (R) an Alternate to the Park & Recreation Commission for a term ending November 30, 2013 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)

L.      Resolution Reappointing Kathy Chiappetta (R) to the Library Board and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting

BE IT RESOLVED that the South Windsor Town Council hereby reappoints Kathy Chiappetta (R) to the Library Board for a term ending November 30, 2013 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)

M.      Resolution Reappointing Robert Dickinson (R) to the Mass Transit & Highway Advisory Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting

BE IT RESOLVED that the South Windsor Town Council hereby reappoints Robert Dickinson (R) to the Mass Transit & Highway Advisory Commission for a term ending November 30, 2013 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)

ITEM:

17.     New Business (Continued)

N.      Resolution Reappointing Carolyn Mirek (R) to the Mass Transit & Highway Advisory Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting

BE IT RESOLVED that the South Windsor Town Council hereby reappoints Carolyn Mirek (R) to the Mass Transit & Highway Advisory Commission for a term ending November 30, 2013 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)

O.      Resolution Reappointing Bruce Snow (R) to the Mass Transit & Highway Advisory Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting

BE IT RESOLVED that the South Windsor Town Council hereby reappoints Bruce Snow (R) to the Mass Transit & Highway Advisory Commission for a term ending November 30, 2013 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)

P.      Resolution Reappointing Steven Harz (R) to the Park & Recreation Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting

BE IT RESOLVED that the South Windsor Town Council hereby reappoints Steven Harz (R) to the Park & Recreation Commission for a term ending November 30, 2013 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)

ITEM:

17.     New Business (Continued)

Q.      Resolution Reappointing Sharon Parlapiano (R) to the Park & Recreation Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting

BE IT RESOLVED that the South Windsor Town Council hereby reappoints Sharon Parlapiano (R) to the Park & Recreation Commission for a term ending November 30, 2013 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)

R.      Resolution Reappointing Jason Race (R) to the Park & Recreation Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting

BE IT RESOLVED that the South Windsor Town Council hereby reappoints Jason Race (R) to the Park & Recreation Commission for a term ending November 30, 2013 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)

S.      Resolution Reappointing David Romejko (R) to the Park & Recreation Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting

BE IT RESOLVED that the South Windsor Town Council hereby reappoints David Romejko (R) to the Park & Recreation Commission for a term ending November 30, 2013 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)

ITEM:

17.     New Business (Continued)

T.      Resolution Reappointing Howard Fitts (R) to the Public Building Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting

BE IT RESOLVED that the South Windsor Town Council hereby reappoints Howard Fitts (R) to the Public Building Commission for a term ending November 30, 2013 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)

U.      Resolution Reappointing Charlie Lyons (R) to the Public Building Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting

BE IT RESOLVED that the South Windsor Town Council hereby reappoints Charlie Lyons (R) to the Public Building Commission for a term ending November 30, 2013 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)

V.      Resolution Reappointing Thomas Berstene (R) to the Zoning Board of Appeals and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting

BE IT RESOLVED that the South Windsor Town Council hereby reappoints Thomas Berstene (R) to the Zoning Board of Appeals for a term ending November 30, 2013 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)

ITEM:

16.     Unfinished Business (Continued)

N.      Resolution Approving the Transfer of $12,200.00 from the contingency Account to the System Wide Fire Code Upgrade Account (Postponed from the November 16, 2009 Regular Meeting)

BE IT RESOLVED that the South Windsor Town Council hereby approves the transfer of $12,200.00 from the contingency Account to the System Wide Fire code Upgrade Account to cover the costs associated with Fire code Upgrades to the South Windsor Town Hall.

Was made by Councillor Delnicki
Seconded by Councillor Bazzano

Answering questions from the Council, Mr. Summers explained that Lawrence Associates gave the Town a set price.  If there is anything further that needs to be done, the price will not change.  The other proposals charged an $80.00 per hour charge for any additional work.  After Lawrence Associates fills out the plan of what needs to be done, the list will be reviewed to see if any items can be done by town staff.

Mayor Pelkey called for a vote on the motion; it was approved, unanimously

O.      Resolution Supporting the Continuation of the Design of Roadway Improvements for Kelly Road (Postponed from the September 21, 2009 Regular Meeting)

WHEREAS, the Town of South Windsor was awarded Federal and State funding under the Surface Transportation Program (STP-Urban) for roadway improvements along Kelly Road (From Avery Street to the Vernon town Line); and

WHEREAS, the South Windsor Town Council seeks to accomplish said roadway improvement project with the best geometrical alignment, keeping impacts to the affected abutting property owners to a minimum; and

WHEREAS, a public meeting was held on August 5, 2009 to receive input from property-owners and the public concerning the preliminary design of roadway improvements

(Resolution Continued on Next Page)

ITEM:

17.     O.      (Continued)

NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby reaffirms the need for said project and supports continuation of the design of the roadway improvements along Kelly Road.

Was made by Deputy Mayor Havens
Seconded by Councillor Prague

Councillor Havens stated he is very happy to see these improvements to Kelly Road being done.  

Answering questions from the Council, Mr. Doolittle stated that other options would be looked at instead of the metal beam rails, but the Town is following State guidelines which are limited.  

Councillor McCann stated that with the new existing stop signs on Avery Street, there may not be a need to widen Kelly Road without having a dedicated right hand turn lane where it intersects with Avery Street.  This item has been discussed with the Town Engineer.

Mr. Doolittle explained that the Town will try to be flexible on working around certain items.  The Town tries to clear anything that is thought would be impacted by the project, but there is a stone wall that the Town will be trying to not impact.  If the Town can not work around a certain item, there will be discussions with the property owners.  The Town has been working with the utility companies and has asked them to move the poles to get them at least two feet behind the curb so they are a safe distance from the edge of the road.

After reviewing the traffic study, Councillor Favreau requested that a study be done that would include the type of speed, type of vehicle, and time of day.  Commander Reed stated he would provide that to the Council

Mayor Pelkey called for a vote on the motion; it was approved, unanimously.  


ITEM:

17.     New Business (Continued)

Councillor Hale stated she wanted Items 17. B., 17. C., 17. H., 17. J., and 17. K. removed from the consent agenda to bring attention to these items.  These items should be reviewed by the Town Attorney to make sure all of the terms are consistent with the Charter.

B.      Resolution Appointing Kevin Ricker (R) an Alternate to the Planning & Zoning Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting
        
        BE IT RESOLVED that the South Windsor Town Council hereby appoints Kevin Ricker (R) an Alternate to the Planning & Zoning Commission for a term ending November 9, 2013 to fill an expired term of Daniel Van Horn and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

Was made by Councillor Prague
Seconded by Councillor Delnicki
The motion was approved, unanimously

C.      Resolution Appointing Rachna Khanna (R) an Alternate to the Planning & Zoning Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting
        
        BE IT RESOLVED that the South Windsor Town Council hereby appoints Rachna Khanna (R) an Alternate to the Planning & Zoning Commission for a term ending November 9, 2013 to fill an expired vacancy and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

Was made by Councillor Prague
Seconded by Councillor Bazzano
The motion was approved, unanimously

ITEM:

17.     New Business (Continued)

H.      Resolution Reappointing Peter Jennings (R) to the Historic District Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting

BE IT RESOLVED that the South Windsor Town Council hereby reappoints Peter Jennings (R) to the Historic District Commission for a term ending November 30, 2014 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

Was made by Councillor Prague
Seconded by Councillor Bazzano
The motion was approved, unanimously

J.      Resolution Reappointing John Phillips (R) to the Inland Wetlands Agency/Conservation Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting

BE IT RESOLVED that the South Windsor Town Council hereby reappoints John Phillips (R) to the Inland Wetlands Agency/Conservation Commission for a term ending June 1, 2013 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

Was made by Councillor Prague
Seconded by Councillor Bazzano
The motion was approved, unanimously

K.      Resolution Reappointing Elizabeth Warren (R) to the Inland Wetlands Agency/Conservation Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting

BE IT RESOLVED that the South Windsor Town Council hereby reappoints Elizabeth Warren (R) to the Inland Wetlands Agency/Conservation Commission for a term ending June 1, 2013 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

Was made by Councillor Prague
Seconded by Councillor Bazzano
The motion was approved, unanimously


ITEM:

17.     New Business (Continued)

W.      Discussion Item:  Pavement Management Program (VHB Consultants and Mike Gantick, Director of Public Works)

Mr. Gordon Daring with VHB Consultants came forward and presented a Pavement Management Program slide show to the Town Council.

After the slide show, Town Council asked various questions which were answered by Mr. Daring.

X.      Resolution Authorizing the Reinstatement of the Road Resurfacing Program for the Remainder of the 2009/2010 Fiscal Year

WHEREAS, the Town has historically funded a Capital Road Resurfacing Program in an effort to maintain the Town of South Windsor’s roads infrastructure in a good state of repair; and

WHEREAS, the Town’s Pavement Management Report recommends a funding level of $3.5 million per year to maintain the roads in their current condition; and

        WHEREAS, deferring road maintenance results in additional expense in the future; and

        WHEREAS, in the original Fiscal Year 2009/2010 Capital Budget, the funding for Road Resurfacing was eliminated; and

        WHEREAS, it would be in the Town’s best interest to reinstate some level of a Road Resurfacing Program in the 2009/2010 year; and

WHEREAS, the Capital Projects Committee unanimously supported the reinstatement of this program; and

        WHEREAS, the South Windsor Town Council wishes to reinstate the Road Resurfacing program which is not funded in the current fiscal year; and


(Resolution Continued on Next Page)

ITEM:

17.     X.      (Continued)

        WHEREAS, the Finance Department has identified remaining unexpended balances for several completed capital projects (as set forth on the attached Schedule A); and

        WHEREAS, the Town has substantially completed the Felt Road Bridge project and will be receiving reimbursement funds from the State of Connecticut’s Local Bridge Program;

NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council authorizes the transfer of $114,966 from the Completed Capital Projects listed on the attached Schedule A to the reinstated Road Resurfacing Program; and

BE IT FURTHER RESOLVED that the South Windsor Town Council also authorizes the transfer of funds to be received from the State of Connecticut’s Local Bridge Program for the Felt Road Bridge project to the reinstated Road Resurfacing Program; and

BE IT FURTHER RESOLVED that the South Windsor Town Council shall consider further funding for the Road Resurfacing Program in February
2010; and

BE IT FURTHER RESOLVED that the Capital Projects List be amended to reflect these changes.

Was made by Councillor Hale
Seconded by Mayor Pelkey

Councillor Delnicki made a friendly amendment in the eleventh paragraph at the end to insert “contingent upon approval by the Bond Council.”  Councillor Hale and Mayor Pelkey both agreed to this friendly amendment.

Councillor McCann stated that it is not a good idea to use funds on routine maintenance and would be voting against this resolution tonight because it is wrong time to take from other parts of the budget.


ITEM:

17.     X.      (Continued)

After some discussion regarding this issue, Councillor Hale made a motion to call the question; it failed on a Roll Call vote of 5 Ayes to 4 Nayes (2/3rd’s needed) with Mayor Prague, Deputy Mayor Havens, Councillor Yagaloff, Councillor Favreau, and Councillor Hale voting in favor of calling the question; and Councillor McCann, Councillor Delnicki, Councillor Bazzano and Councillor Prague voting in opposition to calling the question.

At 11:00 p.m. Mayor Pelkey made a motion to extend the meeting past the 11:00 p.m. deadline.  This item should be complete by 11:10 p.m. and then the Council would go into Executive Session.   Councillor Delnicki seconded the motion; and it was approved, unanimously.

Councillor Prague made an Amendment to eliminate the Felt Road bridge money from this Resolution.  Councillor McCann seconded the Amendment.  The Amendment failed on a Roll Call vote of 3 to 6 with Councillor Prague, Councillor McCann, and Councillor Delnicki voting in favor of this Amendment; and Mayor Pelkey, Deputy Mayor Havens, Councillor Hale, Councillor Bazzano, Councillor Favreau and Councillor Yagaloff voting in opposition to this Amendment.

Mayor Pelkey called for a vote on the Amended Resolution.  It passed on a Roll Call vote of 7 to 2 with Mayor Pelkey, Deputy Mayor Havens, Councillor Yagaloff, Councillor Delnicki, Councillor Favreau, Councillor Hale and Councillor Prague all voting in favor of the Amended Resolution; and Councillor McCann and Councillor Bazzano voting in opposition to the Amended Resolution.

The resolution to read as follows (the addition to the resolution is bolded):

WHEREAS, the Town has historically funded a Capital Road Resurfacing Program in an effort to maintain the Town of South Windsor’s roads infrastructure in a good state of repair; and

WHEREAS, the Town’s Pavement Management Report recommends a funding level of $3.5 million per year to maintain the roads in their current condition; and

        WHEREAS, deferring road maintenance results in additional expense in the future; and

(Resolution Continued on Next Page)

ITEM:

17.     X.      (Continued)

        WHEREAS, in the original Fiscal Year 2009/2010 Capital Budget, the funding for Road Resurfacing was eliminated; and

        WHEREAS, it would be in the Town’s best interest to reinstate some level of a Road Resurfacing Program in the 2009/2010 year; and

WHEREAS, the Capital Projects Committee unanimously supported the reinstatement of this program; and

        WHEREAS, the South Windsor Town Council wishes to reinstate the Road Resurfacing program which is not funded in the current fiscal year; and

WHEREAS, the Finance Department has identified remaining unexpended balances for several completed capital projects (as set forth on the attached Schedule A); and

        WHEREAS, the Town has substantially completed the Felt Road Bridge project and will be receiving reimbursement funds from the State of Connecticut’s Local Bridge Program;

NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council authorizes the transfer of $114,966 from the Completed Capital Projects listed on the attached Schedule A to the reinstated Road Resurfacing Program; and

BE IT FURTHER RESOLVED that the South Windsor Town Council also authorizes the transfer of funds to be received from the State of Connecticut’s Local Bridge Program for the Felt Road Bridge project to the reinstated Road Resurfacing Program contingent upon approval by the Bond Council; and

BE IT FURTHER RESOLVED that the South Windsor Town Council shall consider further funding for the Road Resurfacing Program in February
2010; and

BE IT FURTHER RESOLVED that the Capital Projects List be amended to reflect these changes.



ITEM:

21.     Executive Session

At 11:10 p.m. Mayor Pelkey made a motion to go into Executive Session to discuss foreclosure litigation and contract (Hi-G Building, 85 Nutmeg Road) and a personnel matter – review of the Town Attorney contract.  Councillor Delnicki seconded the motion; and it was approved, unanimously.

The following individuals went into Executive Session:  Town Manager Matthew Galligan, Mayor Pelkey, Deputy Mayor Havens, Councillor Hale, Councillor Delnicki, Councillor McCann, Councillor Favreau, Councillor Prague, Councillor Yagaloff, Councillor Bazzano, Craig Stevenson who is the Economic Development Consultant, and Jan Exman, 85 Nutmeg LLC.

The Executive Session and Regular Meeting adjourned at 11:47 p.m.


Respectfully submitted,



                                                
Deborah W. Reid
Clerk of the Council