TOWN OF SOUTH WINDSOR
MINUTES
TOWN COUNCIL WORK SESSION
COUNCIL CHAMBERS OCTOBER 1, 2007
SOUTH WINDSOR TOWN HALL TIME: 7:00 P.M.
1. Call Meeting to Order
Deputy Mayor Delnicki called the meeting to order at 7:02 p.m.
2. Roll Call
Members Present: Mayor Matthew Streeter arrived at 7:50 p.m.
Deputy Mayor Thomas Delnicki
Councillor Edward Havens
Councillor Daniel Jeski
Councillor Kevin McCann
Councillor Tim Moriarty
Councillor John Pelkey
Councillor Cary placeCityPrague
Councillor Keith Yagaloff
Also Present: Matthew B. Galligan, Town Manager
3. Public Participation:
None
4. Communications
None
5. Town Manager’s Report
None
6. Items for Discussion
Town Hall Annex
Town Manager Matthew Galligan explained that the Departments that are being proposed to be moved to the Town Hall Annex are Public Works Administrative Office which will include the Maintenance Department and Pollution Control; the Finance Department; and the Human Resource Department. He then showed
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6. Items for Discussion (continued)
where the proposed conference rooms, bathrooms, and kitchen area would be located. The project could be done in phases and Mr. Galligan stated he would have the Architect provide cost estimates to the Town Council. The main entrance will be located in the front of the building and there is a back entrance where employees can enter/exit. If the Town Council is in agreement with this process, a budget and cost estimates will be provided to the Council in order for funding to be determined to get this project moving forward.
Councillor Prague asked how high the ceiling would be and if the walls are proposed to be permanent? Mr. Galligan answered that the ceiling will be 12 to 14 feet in height. The walls are proposed to be metal studs with sheet rock. After a discussion regarding permanent walls versus cubicles, Mr. Galligan said he would have the Architect price out permanent walls compared to cubicles.
Councillor Pelkey suggested that the Town utilize the space above the main building to provide storage for the Town. Mr. Galligan stated he would see what could be designed and would get a cost for that from the Architect.
Councillor McCann stated that he feels the most important thing to do, is to get this project started to make it useful for the Town. Utilities in the building should not be moved around, this will keep costs down.
Councillor Jeski expressed that he would like to see this plan go forward and felt the plan before the Council was much more practical then the previous plan. He then questioned how long before this space could be occupied? Mr. Galligan stated that the proposed time frame is approximately six months.
Councillor Havens felt the plan before the Council is a good, workable plan and the Town should move as quickly as possible. Councillor Havens then questioned if the parking would be a problem at this facility? Mr. Galligan said that there should not be any problems with parking at this facility.
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6. Items for Discussion (continued)
Councillor Yagaloff also felt this was a good plan and suggested that the main entrance to the building be relocated to the side of the building. This would provide convenience to the public as well as Town Hall employees when the Town Hall Annex is connected by a path or roadway with the Town Hall.
Councillor Prague affirmed that the Town does not own this building, the Town is renting it. It was his impression that the lessor would be doing the build out and the Town would reimburse him for the cost that was agreed upon. This would be the most economical way the Town could proceed with this process.
Town Manager Galligan explained that the Town Attorney’s opinion has been requested regarding this matter. In the Town Attorney’s response it is stated the once the actual allocation of responsibilities have been determined, it would be prudent for the Town to check with the Department of Labor to see if prevailing wages apply. The structure of the contract and/or the timing of the work may make the results different depending on who does the work and how the tenant improvement allowance is characterized.
After a discussion on ways to save the Town money with this process, Mr. Galligan said he will do an analysis on prevailing wages versus the Town paying 6% to 8% on the lessor’s work provided to the Town.
Deputy Mayor Delnicki suggested that prices for each individual phase be brought back to the Town Council for review. Mr. Galligan will get that pricing from the Architect.
Deputy Mayor Delnicki stated that this type of meeting should have been held prior to the lease/purchase of the property. This plan forces the next Town Council to purchase this building and he said he also feels a referendum should have been held for this project.
Councillor Moriarty suggested that a ceiling system be incorporated into this building that would allow the studs and sheet rock to be moved without having to disturb the ceiling.
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6. Items for Discussion (continued)
Councillor Pelkey wondered since the original plan was using LoCIP money, which the Town can no longer use because the Town does not own the building, will the financing for other projects be freed up for the Town Hall Annex and LoCIP money will be used for the Town projects where the money was taken from for the Town Hall Annex? Mr. Galligan answered that is exactly what would be happening.
7. Executive Session
Councillor McCann made a motion to go into Executive Session at 7:40 p.m. to discuss possible purchase of real estate for the Town; Councillor Pelkey seconded the motion; and it was approved, unanimously.
Mayor Streeter called the Regular Meeting to order at 8:00 p.m. and then recessed the Regular Meeting to reconvene the Executive Session.
The Executive Session was adjourned at 8:12 p.m.
8. Adjournment
At 8:12 p.m. the Work Session was adjourned.
Respectfully submitted,
Deborah W. Reid
Clerk of the Council
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