TOWN COUNCIL
TOWN OF SOUTH WINDSOR
Minutes Page 1 February 20, 2001
TOWN COUNCIL – Regular Meeting
Council Chambers – South Windsor Town Hall
Members Present: Mayor Lassman Fisher
Deputy Mayor Havens
Councillor Aman (Arriv. At 9:05 p.m.)
Councillor Burnham
Councillor Delnicki
Councillor Fine
Councillor Pelkey
Councillor Streeter
Councillor Williams
Also Present: Town Manager Matthew B. Galligan
Town Attorney Barry Guliano
The Meeting was called to order by Mayor Lassman Fisher at 8:15 p.m., and immediately recessed for a slight break in the proceedings. The Regular Meeting was reconvened at 8:25 p.m.
Prior to addressing the scheduled Agenda Items, a representative from the “South Windsor Junior Women’s Club,” Marlene Swan, came forward to present the Town with a $5,000 check from the Club toward the purchase of a “thermal imaging camera” for the South Windsor Volunteer Fire Department. The Mayor and the Council thanked the Club for their generous contribution.
ITEM:
5. Public Input
Mary Etter, Library Director, said she was appearing as a private citizen on behalf of the “South Windsor Cultural Arts,” as well as on behalf of the Library. Offering her regrets that recent winter storms prevented her informing Council of upcoming events until this “late date,” Ms. Etter said she was present to inform the Council of this year’s “Pops Concert Series,” the third and final of which is March 3rd, at the Library. She said that Saturday evening’s guests would be Connecticut Brass who would be playing “show tunes to late classical music.”
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5. Public Input (Continued)
Regarding another program, Ms. Etter said she wished to bring to Council’s attention one being held at the Library to which they were all invited at 3:30 p.m., on Thursday, February 23, and which was a part of the Library’s new “senior outreach” activities. Continuing, Ms. Etter said that a local resident, Ed Corcoran, who in prior years was extensively involved in the production of radio shows would be bringing and sharing “his considerable collection of old radio shows and programs.
6. Environmental Health & Safety Message - None
7. Adoption of Minutes of Previous Meetings
Motion to accept the Minutes of the following Town Council meetings: Regular Meeting of December 18, 2000; Work Session of January 2, 2001; and Regular Meeting of January 2, 2001; Work Session of January 16, 2001; and the Joint Meeting with the Strategic Planning Committee of January 22, 2001.
Was made by: Councillor Williams
Seconded by: Councillor Pelkey
The Motion was: Approved, unanimously
8. Public Petitions - None
9. Communications from Officers and Boards Directly Responsible to Council
The Chairman of the Patriotic Commission, Terri Dickey Gaignet, came before Council to announce that, once again, the Patriotic Commission would be seeking “essays” from the youth of South Windsor, in conjunction with the Memorial Day Observance.
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9. (Continued)
Continuing, Ms. Gaignet informed those listening that the theme this year is “What is a Veteran?;” and a $200 U.S. Savings Bond will be awarded to the Winner in each of three age categories—5 to 10 years (for 250 words, or less); 11 to 14 years (400 words, or less); and 15 to 18 years old (600 words, or less). The Essay, she said, must contain the name, address, school, and birth date of the “writer.”
In conclusion, Ms. Gaignet said that the Essay must be received by Monday, April 2, 2001; and the Winners would be announced by April 24. Each student will be included as a part of the parade and ceremonies at Veterans’ Memorial Park on Memorial Day, she said. She asked that the Essays be sent to the Patriotic Commission, in care of the South Windsor Town Hall; and said that anyone may call her regarding this.
10. Communications and Reports from Town Manager
Town Manager Matthew Galligan pointed out that he had provided Council with a report on how the Town’s “snow budget” was doing this year. Currently, he said, the Town is “a little” over budget—what usually puts those Accounts over budget by the end of the year is the fact that these accounts also include “street sweeping,” “field preparation,” etc. A final number on these accounts, he continued, would be provided in March.
Referring to the snow budget, Mr. Galligan reminded Council that he had previously informed them that most of the storms so far this year occurred either on a holiday, or Sunday—and it was the overtime accounts that “really killed us this year.”
On another matter, Mr. Galligan reminded Council that they had met with the Board of Education, at which time there were some proposals on the Governor’s Budget which were given out at that meeting, as well as tonight. He continued to feel that these numbers should be looked at “with a grain of salt,” because, he said, ECS Funding is still a big, undecided issue at the Capital.
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10. (Continued)
On another matter, Mr. Galligan said he had received a letter from “Peter’s Retreat” concerning the Teen Center, and how much they appreciated the teens associated with the Center and all the help these teens have provided. Mr. Galligan reminded Council of the Teen Center’s recent award from the Lt. Governor because of their volunteerism during the month of February..
Mr. Galligan then referred to a Resolution contained in this evening’s Agenda regarding a transfer of $9,155 from the Town’s Contingency Fund to the Town Manager’s Professional Account to cover expenses associated with Town Representatives’ Attendance at the “International Council of Shopping Centers Convention in Las Vegas, Nevada. He said it was also included on the Agenda as a “Discussion Item,” at which time he would go into detail regarding this item.
The Town Manager then went on to mention other upcoming items on this evening’s Budget—i.e., a $7,500 appropriation for a fireworks display on Armed Forces Day; the “bonding” for the reconstruction and renovations to Veterans’ Memorial Park Pool, etc.
Another thing the Council should be aware of, according to Mr. Galligan, is the fact that Connecticut Light & Power Company will be changing some of their power-lines in the Barber Hill Road area. A letter, he said, will be going out to all the residents notifying them of this change, and, also, the act that there will be people in the area doing “survey” work.
Mr. Galligan explained that CL&P was creating another “line” that would help to eliminate any type of “brown-outs or near brown-outs”l in the future in South Windsor. And, he continued, the new line will be changed all the way down to Sand Hill Road. The Company, he said, is also talking about continuing the line down to I-291, with a “break off” that goes along Sullivan Avenue into Buckland Road which they are also looking to upgrade.
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10. (Continued)
What CL&P was trying to do, according to the Town Manager, is to connect specific areas so that when power is down in one area it can be sought and brought in from another—thus creating a “loop” system. He reminded some of the homeowners in the Barber Hill area that CL&P has Easements in back of some of their homes. He said there were maps in the Town Hall depicting where those Easements are—should any resident wish to come into the Town Hall.
One of ideas the Town Manager said he brought up with the power company at their recent meetings was a suggestion that while they were doing this work, it might be a useful and “great” idea to install a gravel “service road” at the same time which, incidentally, could second as a “walking trail” for the entire length of the area. Mr. Galligan said CL&P was looking at that possibility.
In answer to Councillor Streeter’s questions regarding a requirement that the power company get Council approval before doing this work, Mr. Galligan replied that he felt they did not; however, he added, once the company has established their maps of where the work is to be done, he would ask that they come before Council and discuss these plans.
Deputy Mayor Havens asked the Town Manager if he had an “approximate” amount of the remainder of bonding left on the Timothy Edwards Middle School Addition and Renovation Project. Mr. Galligan replied that he believed the total bonding the Town was seeking was $5,785,000—of which $3.1 million is for Veterans’ Memorial Park Pool renovations; and the balance of approximately $2.6 million would be for the remainder of the Middle School project.
Councillor Delnicki asked about Union Contracts being discussed at the present time—namely, negotiations with the Public Works Department, and the Police Department. The Councillor urged the Town Manager to bring his recommendations for acceptance of these contracts to the Council as soon as possible—thus avoiding, if possible, a long arbitration period.
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11. Reports from Standing Committees - None
12. Reports of Temporary Committees - None
13. Communications and Petitions from Council
Mayor Lassman Fisher noted the awards ceremony at which the “Rell Reward” was presented to the South Windsor Teen Center for its “volunteerism,” and for its participation and commitment to the community. She, again, congratulated the Teen Center for receiving that award.
The Mayor then mentioned a letter she had received from a resident suggesting that there be some form of “outdoor ice skating” incorporated into the upcoming “Park and Recreation Master Plan.” She pointed out that she has echoed such a need for several years; and asked that the letter be forwarded on to the Master Plan Committee for “follow-up.”
Another letter the Mayor referred to was one she had recently received from a resident noting his “growing concern regarding taxes” in South Windsor. The resident noted, in particular, that the taxes on his home have risen “over $800 per year from 5 years ago.” The Mayor asked that the Town Manager look into this claim since there had been a year where there was no increase in taxes.
14. Public Participation - None
15. Consent Agenda
Motion to accept Agenda Items 17. A., B., C., D., and E. as the Consent Agenda
Was made by: Deputy Mayor Havens and Councillor Streeter
Seconded by: Councillor Pelkey
Councillor Delnicki asked that Agenda Item 17. D. be removed from the Consent Agenda. The Motion to accept Agenda Items 17. A., B., C., and E. as the Consent Agenda was approved, unanimously.
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16. Unfinished Business - None
17. New Business
*A. Appointment of Sherman G. Tarr (D) to the Historic District Commission, and the Tabling of Same
BE IT RESOLVED that the South Windsor Town Council appoints Sherman G. Tarr to the Historic District Commission for a term ending November 30, 2005, and hereby tables the same.
(Approved by Consent Agenda)
*B. Reappointment of Joan Murphy (R) to the South Windsor Housing Authority, and the Tabling of Same
BE IT RESOLVED that the South Windsor Town Council reappoints Joan Murphy to the South Windsor Housing Authority for a term ending November 30, 2005, and hereby tables the same.
(Approved by Consent Agenda)
*C. Reappointment of Dorothy T. Cottle (R) to the Human
Relations Commission, and the Tabling of Same
BE IT RESOLVED that the South Windsor Town Council reappoints Dorothy T. Cottle to the Human Relations Commission for a term ending November 30, 2003, and hereby tables the same.
(Approved by Consent Agenda)
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17. New Business
*D. Reappointment of Audrey Delnicki (R) to the Inland-Wetlands Agency, and the Tabling of Same
BE IT RESOLVED that the South Windsor Town Council reappoints Audrey Delnicki to the Inland Wetlands Agency for a term ending December 1, 2004, and hereby tables the same.
Was made by: Councillor Streeter
Seconded by: Councillor Pelkey
The Motion was approved 7 Ayes to 1 Abstention, on a Roll Call vote, as follows:
Councillor Fine Aye
Deputy Mayor Havens - Aye
Councillor Burnham Aye
Councillor Pelkey Aye
Councillor Delnicki Abstained
Councillor Williams Aye
Councillor Streeter Aye
Mayor Lassman Fisher Aye
F. Resolution Approving a Tax Refund to Thirty-Seven (37) South Windsor Taxpayers
BE IT RESOLVED that the South Windsor Town Council hereby approves a refund of property taxes to Thirty-Seven (37) South Windsor taxpayers, the total of said refunds being $19,256.90, and as listed on attached Exhibit A.
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17. New Business
G. Resolution Authorizing Agreement Between Town and Bruce Harvey to Purchase Collection of War Memorabilia
WHEREAS, Mr. Bruce Harvey of South Windsor owns an extensive collection of war memorabilia, most of it from World War II and earlier, with some dating back to the Civil War; and
WHEREAS, Mr. Harvey would like the memorabilia displayed in some manner so that many people can enjoy his collection and learn from it; and
WHEREAS, the Town of South Windsor is interested in obtaining this collection and displaying it within the Town; and
WHEREAS, Mr. Harvey has offered to sell the collection to the Town for the amount of his cost in obtaining the items in the collection.
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council authorizes the Town Manager to enter into an agreement with Bruce Harvey, which agreement is to be drafted and negotiated by the Town Attorney so that it is similar to the terms of the agreement appended hereto as Exhibit B. Said agreement shall provide for the appraisal of the collection to determine both its cost to Mr. Harvey and its present market value. The Town will agree to purchase the collection at the amount established by the appraiser to be the cost to Mr. Harvey in acquiring the items. This amount shall be paid by the Town in four (4) annual installments of approximately $20,000 each. The Town will agree to display the collection in a setting open to the public and will attribute the collection to Bruce Harvey in some manner.
Was made by: Councillor Fine
Seconded by: Councillor Pelkey
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17. G.
A lengthy discussion followed regarding this Resolution during which the following comments were made. Councillor Fine, stating that she had seen pictures of this collection, said that she felt it would be a fine addition to “our Town property.”
Councillor Burnham asked for a clarification as to whether the Town was “buying” the collection, or were they being “loaned” to the town. Town Attorney Guliano said that, initially, the discussion was that the collection would be “on loan” to the Town for a certain period of time during Mr. Harvey’s lifetime; and, following that, would revert to his estate so that the Town would no longer own them…..and the estate could then do with the collection what it saw fit (either sell it, independently; sell it to the Town, or whatever.
Continuing, Atty. Guliano said that there was some concern that if the Town were going to go through the time and expense of providing a place of this collection, the Town should really have ownership of it.
The Town Attorney said he had then received instructions to speak with Mr. Harvey to see if he would be willing to enter into some sort of an agreement that would provide for the Town to purchase it, so that it became the Town’s property right away, but that the payments be made over a period of time.
According to Atty. Guliano, Mr. Harvey had offered to sell it to the Town at his cost (i.e., the amount it cost him to buy the items). Atty. Guliano pointed out that what is attached to the Agenda is a “proposed” agreement. (Mr. Harvey and his family have not reviewed it.)
Continuing, Atty. Guliano said that until the Town has had the collection appraised the Town would not really know the exact amount of the cost of the collection, or the “market value” of the collection.
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17. G.
Seeking clarification on the wording contained in the Resolution, Councillor Burnham asked if the Resolution would have to be changed to reflect that the Town was “purchasing” the collection rather than taking it “on loan.” Atty. Guliano apologized for misunderstanding the Councillor’s question and stated that he was correct—Agenda Item 17. I. would have to be changed to reflect a purchase, rather than a loan. he wording in tonight’s Resolution would have to be changed to reflect that the Town was “purchasing” the collection and not merely “getting it on loan.”
Councillor Williams questioned the fact that although the Town evidently did not know how much this collection was going to be appraised for it had set an expenditure schedule of $20,000 for each of four years. Atty. Guliano reminded her that the Town would be purchasing the collection “at cost,” not the market value. Therefore, he continued, the estimate that has been made of the cost is “around $74,000.” The Appraiser, he continued, would inventory the collection and list the cost of each item, and list the market value of each item at the same time.
Mayor Lassman Fisher, in an effort to clear up the confusion, explained that Mr. Harvey has offered to sell his collection to the Town for the price he has paid for it over the past 60 years. The Town knows, she continued, that that’s approximately $74,000 because Mr. Harvey has supplied all the Invoices and Receipts. What the Resolutions are asking this evening, according to the Mayor, is “Do we want to buy the collection for cost” (which, she added, is about $74,000).
In addition to the above, the Mayor said that what was being asked for this evening was that the Council fund an Appraiser who would assess the “actual” value of the collection; and, according to Mayor Lassman Fisher, the Town assumed that the “actual value” of the collection was going to be far greater that $74,000.
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17. G.
Therefore, according to the Mayor, what was included in these Resolutions by the Town Attorney was the question—are we going to purchase the collection for what Mr. Harvey paid for it, and agree to do that tonight? If the appraisal, she speculated, came in “far below the amount that he (Mr. Harvey) paid for it, Mr. Harvey would come back to the Town and say “It’s not worth what we paid for it—we don’t have to enter into the contract.”
Atty. Guliano broke in to add that the Town does not have a final purchase agreement because there are things the Town still needed to know before a final agreement with Mr. Harvey can be negotiated. The Town Attorney continued by saying that what he had attempted to do was to give the Council an “outline of the Agreement”—that is, it would be for whatever the costs of the collection was; that it would not be paid all at once (but, rather at $20,000 per year for three years, and the balance in the fourth year); and that the Town would agree to “display it, and that there be some attribution to Mr. Harvey.
Those, he said, were the general terms of the Agreement. He added that all of that was subject to (1) the market value being sufficiently over the cost that the Council wanted to purchase it; and (2) subject to the fact that the cost is at least in that $74,000 range. If the Appraiser comes back to the Town and tells it that the cost is substantially higher than the $74,000, the Town Attorney said he would want to come back before Council and get authority to purchase within a certain percentage of the $74,000.
Mayor Lassman Fisher felt it was important to commit to purchasing the collection because the Town would be spending quite a bit of money for the Appraiser; and, being an extensive collection, the appraisal would list exactly what would be included in the collection. The Mayor then introduced Mr. Bruce Harvey.
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17. G.
Mr. Harvey informed Council that the two biggest expenses in his collection were the two Civil War uniforms, since they are almost impossible to find except in museums. Continuing, Mr. Harvey said he did not care if he “saw a cent” in his lifetime; however, he was asking for the money for his children—who, he continued, were not interested in the collection.
When asked by a Councillor if he was still collecting, Mr. Harvey replied that he was “right up until tonight.”
Councillor Streeter said that he had reservations about this purchase; and, although he was a big fan of Civil War Memorabilia, but felt he had to look at this purchase from the taxpayers point of view; and, to date, no plans had been set for “housing” or maintaining this collection in the future. He felt there was much more to be discussed before acquiring this collection. He asked for the feelings of the other Councillors and VFW (who were present this evening).
The Mayor made it clear that the collection was primarily made up of World War II memorabilia. The issue of how it evolved from a “loan” to a “purchase” was due, primarily, because Mr. Harvey wanted the Town of South Windsor to have it; however, there are others who have offered to purchase the collection. The Mayor wanted it understood that because this, and Mr. Harvey’s ill health, the town could conceivably “lose the whole thing” if the Town continued to delay its decision.
Continuing, Mayor Lassman Fisher said that the appraiser has indicated that he will supervise and have input into how this material needs to be “encased,” because that’s his area of expertise. The Town has sought space, on numerous occasions; and, are currently investigating the possibility of several locations—Union School, Geissler’s Shopping Plaza, etc.
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17. G.
The Mayor also pointed out that by “owning” the collection, the Town is able to apply for State and Federal Grants—something it could not do if it was merely “loaned” to the Town. Also, she added, the Town would have to go to considerable cost to “preserve” the collection whether it were loaned to the Town, or if it were purchased. She felt that this cost would be justified if the Town “owned” the collection.
Again, she said there was an element of urgency for action on this issue.
Town Manager Matthew Galligan said that a concern he had was that when you got into a “loan” position for ten or 15 years, and you anticipate purchasing it sooner or later, you may as well purchase it now. He felt that the value and price of the collection would only “go up.” He asked why you would go through the process of taking it on loan, and then go through the expense of housing it, etc., if you’re going to purchase it anyway—and probably at a higher price.
Other avenues mentioned by Mr. Galligan, that have worked well for other municipalities “in the ratings” were the prestige of the cultural, or museum, aspect of owning such a collection. He added that there were other collectibles that could be housed in such a museum—apart from the war memorabilia.
Councillor Pelkey felt that this was one of those opportunities that came along “once in a lifetime.” The only question he had posed previously was associated with the terms of the contract. He wanted to know how this Council could legally bind a future Council to the terms of this contract.
Answering for the Town Attorney, Mr. Galligan said that he had been informed by Atty. Guliano that you can bind the Council by the contract.
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17. G.
Councillor Fine said she couldn’t be the only person who did not know what to do with their family’s war memorabilia; and, perhaps, if there were a museum of some sort many additional items might be donated.
Next to speak was Del Conroy, Commander of the Local VFW Post, who, speaking for the VFW, said it has been a long-time wish of his to see a memorabilia collection set up in South Windsor; and, therefore, was in favor of its purchase. He, too, suggested that such a museum could become a “home” for memorabilia that many residents, or otherwise, had in their possession.
James Throwe, 1330 Main Street, a Retired Brigadier General from the U. S. Army, and a Member of the South Windsor Patriotic Commission said, without knowing exactly what Mr. Harvey had in his collection, he had come to this evening’s meeting with mixed feelings as to whether or not we would have a place in the Town of South Windsor to “house” and “show” war memorabilia. However, he felt the idea that seemed to be surfacing here is that this is “seed” money to start an appropriate museum, to make use of Union School (one of the original schools in Town).
Mr. Throwe referred to the fact brought up by Councillor Fine that there were people in South Windsor, and other nearby areas, who had memorabilia in their possession that was looking for a permanent home--such as a museum. Even he, he continued, had in his possession a Civil War sword passed on to him by his grandfather which he would consider donating to such a museum in Town.
Referring to other like museums in the State, Mr. Throwe informed the Council that there existed a war museum at the State Armory in Hartford that he felt was beautiful; and he enumerated other like museums—such as one maintained at the National Guard Armory in Bristol, Ct. which housed memorabilia primarily from the soldiers who fought in the 43rd Infantry Division during World War II, and the 26th Division in World War I. He said that the Bristol museum has grown “like Topsy.”
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17. G.
Stating that although he appreciated Councillor Streeter’s feelings with regard to spending this amount of money in a “tight tax year” to establish such a museum, Mr. Throwe felt that if you spread it out over four years, it is not a lot of money; and he wished Council to know that he felt the idea “was a good one;” and he would like to support it and felt it was particularly advantageous to consider it along with Agenda Item 17. S. which was associated with the use of Union School. Mr. Throwe agreed with Mr. Harvey that South Windsor was the “best place to live in this area.”
Bob Moeller, 203 Sandstone Drive, and a Member of the South Windsor Patriotic Commission, said he was “totally in favor of this.” He, too, said that he had mixed feelings in the beginning—while wondering how extensive the collection was, and would it be better some place else. He, too, mentioned another collections—those being in the State Library and the New Haven Armory.
Mr. Moeller, too, felt that any museum established here would have to be more than just a “war memorabilia” museum. He said he was sure the Historical Society, and historians such as Barney Daley would want the option of placing artifacts they had acquired over the years in such a museum—namely, articles that portrayed the Town of South Windsor since its inception.
Mr. Moeller was of the opinion that Union School was a building that could house all of these things; and was of the opinion that once you established and became accredited as a museum, it would open the door to considerable Federal dollars. With such dollars, he stated, the Town could employ a “proper Curator” who could go out and seek those things for the museum that would attract the public.
Elizabeth Pendleton, 319 Hilton Drive, and a Member of the Patriotic Commission rose to inform Council that she was in favor of purchasing Mr. Harvey’s war memorabilia, and adding it to Union School. She said that if such a museum were established, she had Vietnam War memorabilia from her brother who had been killed during that war.
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17. G.
Ms. Pendleton spoke, too, from the perspective of a teacher who had learned that “when you stimulate children from other than a lecturing point of view, and you can stimulate all their senses with visual, hands-on, listening,” etc., and they “retain everything.
As a Member of the Patriotic Commission, and in compliance with the Commission’s mission statement, she felt the museum would “foster and accommodate pride and patriotism in our Nation, State, and Town.
Terri Kyc, Town Historian, said she was in favor of acquiring this collection, but was disappointed that no one in the room had mentioned the Pleasant Valley School Museum on Ellington Road. Ms. Kyc admitted, however, that even a portion of the collection could not be accommodated by that museum—both due to size and lack of security. She felt that the Town needed other things to attract “tourism.”
Councillor Aman said, like everyone else, he’d love to see the Town accept this collection and he, too, felt that there would probably be many additional items contributed by others—himself, as a veteran, included. In spite of all this, however, Councillor Aman said he was hesitant about going forward with a formal plan of “where we’re going to house” the collection. If it was going to be done at Union School, he said, the cost of renovating the school to make it adequate for the collection, and adequate for the public to have access.
Continuing, he said he had a problem with going ahead when he didn’t know how much it was going to cost the Town to display it. The Councillor, referring to the staffing of such a museum, said that he was certain that some volunteers would come forward to help out, but was equally certain that “some professional help” would be needed and he did not know what that was going to cost.
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17. G.
As far as possible State and Federal Grants, the Councillor said he had heard no actual numbers to date. What it really came down to, he summarized, was that he really didn’t have a problem with the Town spending $80,000 for the collection (whether it be done all in one year, or in four years). However, he continued, he did have a major problem with going ahead and taking control of this collection (even if it was given to the Town as a gift) without his knowing, before he voted, what the Town’s annual operating cost for this museum is going to be.
He reminded the Council that this was not a “one year commitment;” and, if Council decided to do this, it would be deciding on something that is going to last, hopefully, as long as South Windsor is around. He also reminded Council of “what a deal we thought we got” when the Town purchased the Wapping Community House from the State for $1.00; and then learned how much it cost just to keep the building vacant; and the operating costs of it in the budget, he felt, were now significant.
He said he had to have those types of figures before he could vote for this Resolution.
Mayor Lassman Fisher, responding to Councillor Aman’s concerns stated that what was being discussed this evening was an opportunity that "has literally fallen into our laps; and only through the love Mr. Harvey has for this Town do we even have the opportunity to take it.”
Again the Mayor added that South Windsor was not the only group interested in this collection. Admitting that there are unanswered questions the Mayor, however, continued to feel that what was being discussed was an opportunity that might not be there two months from now. She felt the Town had to make the commitment that it is going to make this collection part of South Windsor, and it’s history; and the Town was going to do what was needed to preserve the collection.
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17. G.
The Mayor felt that it was time for the Council to either commit to this project, or not commit to it; and time for a final decision could be short.
Deputy Mayor Havens felt that if Council waited for “finality” in every instance, nothing would ever get done in this community. He recommended that the Council purchase the collection now; and let staff work out later its temporary and/or permanent housing and maintenance. He felt that it the Council purchased this collection now, it would give them the necessary future impetus to see that it was housed and cared for properly.
Councillor Delnicki, although sharing Councillor Aman’s concerns regarding what the future costs would be, was influenced, he said, by Mr. James Throwe’s comments were. He asked the Town Manager to provide, as soon as possible, figures denoting what the dollar costs are to establish Union School as a viable center to house this collection. He felt that these where figures the Council really should have had this evening as a barometer. He said he would, however, support the resolution because it provided the Town with a unique opportunity.
Town Manager Galligan stated, at this point, that there were other locations to be looked at as far as the housing of this collection. Councillor Delnicki, however, disagreed. He felt that the collection should be housed in Union School, which was in the Town’s historic district and, he felt, a most appropriate location. He felt no other locations should be looked at.
Councillor Pelkey asked for confirmation that by voting on this Resolution Councillors were not voting on where it should be housed. He felt there were other areas besides Union School that should be looked at.
Deputy Mayor Havens then moved the question.
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17. G.
Mayor Lassman Fisher then called for a vote on the Resolution. The Resolution was approved 8 Ayes to 1 Nay on a Roll Call vote, as follows:
Councillor Fine Yes
Councillor Aman No
Deputy Mayor Havens Yes
Councillor Burnham Yes
Councillor Pelkey Yes
Councillor Delnicki Yes
Councillor Williams Yes
Councillor Streeter Yes
Mayor Lassman Fisher Yes
H. Resolution Authorizing Agreement Between Town and John A. Woods for Appraisal of War Memorabilia Collection of Bruce Harvey
WHEREAS, the South Windsor Town Council has authorized the Town Manager to enter into an agreement to purchase the war memorabilia collection of Mr. Bruce Harvey at a price representing Mr. Harvey’s cost in acquiring the collection; and
WHEREAS, the South Windsor Town Council would like an appraisal of the collection to determine its current market value and the cost to Bruce Harvey in acquiring the collection; and
WHEREAS, John A. Woods is an experienced appraiser and has provided a draft agreement for said appraisal, which is appended hereto as Exhibit C.
(Resolution Continued on Next Page)
- 7 -
MINUTES
Regular Meeting – Town Council
Page 21
February 20, 2001
17. H.
NOW, THEREFORE, BE IT RESOLVED, that the South Windsor Town Council authorizes the Town Manager to execute the agreement between the Town of South Windsor and John A. Woods, as said agreement is amended by the Town Attorney without substantially altering the terms from those in the agreement attached hereto as Exhibit C.
Was made by: Councillor Burnham
Seconded by: Councillor Fine
The Motion was: Approved, unanimously
I. Resolution Approving the Transfer of $6,300 from the Contingency Fund to the Town Council’s Professional Account
BE IT RESOLVED that the South Windsor Town Council approves a transfer of $6,300 from Contingency Account Number 1910-9001-390 to the Town Council’s Professional Account #1111-1110-320 to pay for the appraisal of War Memorabilia items that will be loaned to the Town.
Was made by: Deputy Mayor Havens
Seconded by: Councillor Fine
A Motion to amend the Resolution to drop the word loaned and replace it with the word sold was made by Councillor Pelkey, seconded by Councillor Fine and approved unanimously.
The Deputy Mayor then called for a vote on the Amended Resolution. The Motion was approved 8 Ayes to 0 Nays.
MINUTES
Regular Meeting – Town Council
Page 22
February 20, 2001
17. New Business (Continued)
J. Resolution Appropriating $7,500 for Fireworks Display in Obse0rvance of Armed Forces Day
BE IT RESOLVED that the South Windsor Town Council hereby approves the transfer of $7,500 from Contingency Account #9001 to Memorial Day Account #001-1910-9002-380 to fund a fireworks display in observance of Armed Forces Day on May 19, 2001.
Was made by: Councillor Fine
Seconded by: Councillor Pelkey
A brief history of this very successful event was given by Ms. Elizabeth Pendleton, Patriotic Commission. Ms. Pendleton added that “Armed Forces Day” this year was May 19, 2001. The festivities would be conducted at Rye Street Park, starting at approximately 7:00 p.m., and would include a “Picnic in the Park,” a fireworks display, and military demonstrations conducted by the National Guard, among other things. (There is no Rain Date.)
The Motion was: Approved, unanimously
K. Discussion Item – Police Department Overtime Costs (Town Manager to address)
Mr. Galligan reminded the Council that during last year’s budget deliberations overtime costs for the Police Department were discussed. Since that time, he said, he has requested weekly overtime sheets from the Finance Department’s payroll unit and has then matched it with the Police Department’s overtime.
Continuing, he said that at the end of the 1999/2000 Fiscal Year (around in April or May) he and the Chief had attempted to figure out the Department’s schedule for the upcoming fiscal year—i.e., vacations, etc. However, he continued, in July “three people leave the Department.”
MINUTES
Regular Meeting – Town Council
Page 23
February 20, 2001
17. K. (Continued)
Mr. Galligan said he told the Police Department that in prior years their overtime budget got “overexpended, and their other budget line items got overexpended;” however, if there were unforeseen circumstances such as “losing people,” then those areas where your are “saving money on salaries” will have to be used to cover your overtime costs. The Town Manager said that, this year, the Police Budget will be, in bottom line, within budget as in previous years.
Referring to material provided to the Council, the Town Manager said that one of the things he had the Chief do was to make up a “month by month” summary of the weekly sheets Mr. Galligan had previously referred to. (He then explained to Council how to interpret those sheets.)
Mr. Galligan said that the Police Department tries to arrange its shifts so that there are not the same number of people per shift—that in the areas where the most people are needed, that’s where they are. He also pointed out that the storms experienced this year have resulted in many “emergency” situations where cars are “stuck” in the snow, etc., a decision has to be made whether to stay with the regular shift schedule, or are two extra people called, in advance, to meet the emergency calls.
Another of the biggest overtime areas, according to the Town Manager, are covering “public works” projects—doing traffic control where merely having a “flagman” does not provide enough protection for the Public Works employees. These, he added, are “week long” programs.
This year, Mr. Galligan said, another area that caused the overtime budget to be hit was the area of “dispatching.” The Police Dispatchers personnel, because of various reasons was reduced, suddenly, from 4 or 5 down to 2 or 3. When this happened, he said, certified police officers had to fill in as Dispatchers until those who left could be replaced.
In summation, Mr. Galligan said that, although police overtime is a problem, he felt the bottom line of the Police Department Budget would be met; and some of these issues were being addressed in next year’s budget. He then asked if Council had any questions regarding this issue.
MINUTES
Regular Meeting – Town Council
Page 24
February 20, 2001
17. K. (Continued)
Referring to the subject of “dispatchers,” Councillor Williams said she understood the Town was trying to hire dispatchers—asked if a “dispatcher” needed to be certified. Mr. Galligan replied that they did; and verified that the part-timers were paid $11/hour. She asked what the Town paid its Police Officers (who, incidentally, were filling in as dispatchers). Mr. Galligan replied that Police Officers started off earning $42,000/year (or around $19 per hour)—thus increasing the cost per hour for dispatching.
The Councillor said that this was a “sore subject” with many people in Town—the fact that we were using police officers to dispatch. The Town Manager emphasized that this occurred “only this year—that the Town has civilian dispatchers (including CSEO’s and part-timers). What happened in this particular year, he reiterated, was that three (3) dispatchers all of a sudden left (one to move to New Hampshire; and two to become Records Clerks in the Police Department).
Overtime costs were now being assumed because these two Records Clerks were being “pulled back” to do some dispatching following their work as Records Clerk. He also pointed out that John Marchesseault, another Dispatcher, was leaving the Police facility to become the person in charge of the Town’s “web site” in the Data Processing Department at the Town Hall.
Councillor Williams said that she was satisfied with the explanation regarding the dispatchers, as long as the Town Manager was “actively seeking” replacement Dispatchers so that Police Officers did not have to fill in as such. Mr. Galligan replied that one of the things the Town might have to do is take a look at “shift schedules” during the current Police negotiations.
By reading the overview of overtime on the material provided, Councillor Burnham said he noticed that most full-time dispatchers are reluctant to work overtime. He asked if it was in their contract that they can’t work overtime.
MINUTES
Regular Meeting – Town Council
Page 25
February 20, 2001
17. K. (Continued)
Mr. Galligan replied that if a person has been dispatching for eight hours, the Police Department tries to get replacements rather than ask them to continue on because the Department didn’t want to keep them in their more than 8 hours because that was a long time. However, if the next shift person calls in sick, and if a replacement cannot be found, the Town can “order” the individual who is there to stay—at least four (4) hours.
Councillor Burnham then mentioned that he noticed the Town was hiring full-time dispatchers. He asked when did the part-time dispatchers leave. Mr. Galligan replied halfway through the year. The Town Manager explained the usual process was to hire a part-timer for dispatching, train them and have them certified. The problems usually start after they begin working on the night shift for $9 or $10 per hour, he said, and discover they can earn that amount working days somewhere else—and “still have a life.”
Mr. Galligan assured the Council that as soon as it was learned that a dispatcher was leaving, a notice was posted, internally, denoting the fact (as required by the Union Contract), and a classified ad was placed in the newspaper. He also emphasized that it was not just “replacing” people, but the “training” of new people that required more time and was of the utmost importance.
Councillor Fine pointed out that, in looking at a chart that had been provided regarding police overtime, it appeared that out of eight Towns, in spite of overtime, South Windsor was the “second from the bottom in per capita spending.” She felt this meant that the Town “must be doing something right.” Also, she observed, most of the problems regarding police overtime were associated with “dispatching and communications”—to a significant degree. She felt that it appeared the Department was on the right track to alleviate the overtime problem.
MINUTES
Regular Meeting – Town Council
Page 26
February 20, 2001
17. K. (Continued)
When asked by Councillor Delnicki if last year’s budget discussions did not bring up the possibility of hiring more dispatchers, Mr. Galligan replied that it was discussed but that, currently, the Department was looking at the possibility of going to a “more regional dispatch system” to better serve the region.
Continuing along this vein, however, Councillor Delnicki asked if it were not so that if that “call” had been heeded, more dispatch staff would have been available and the overtime costs associated with having to pull a sworn officer off the street and have him behind a desk running dispatch would have been alleviated.
Mr. Galligan felt that he could answer “yes” and “no” because who could have foreseen these sudden departures within the “dispatch” area. He added that he did not feel it was fair to put on additional staff knowing that you had to lay them off at some point soon. He said they were still seeing how far away they were from “regionalism.” In the State of Connecticut, he said, there is a big problem with hiring and maintaining EMTs and Dispatchers.
Further discussion ensued regarding the cost of training a sworn officer; and how to best retain officers once we have hired and trained them.
Councillor Delnicki stressed that he was very proud of South Windsor’s Police Department. and the job they are doing. He stated that, every year, the subject of police overtime came up and he felt you couldn’t “put a price on safety.” He also reiterated that South Windsor was somewhere in the neighborhood of the “sixth” safest community in the State. He concluded his remarks by stating that he felt the Public Safety budget “was worth every penny we spend on it.”
MINUTES
Regular Meeting – Town Council
Page 27
February 20, 2001
17. New Business (Continued)
L. Resolution Appointing an Ad Hoc Space Needs Committee of the Town Council to Investigate Current and Future Space Requirements of Town Government and Related Services and Programs
WHEREAS, questions have arisen regarding long-term space needs of the Town at Town Hall and other Town-owned buildings for the conduct of Town business and the provision of Town services and programs; and
WHEREAS, the South Windsor Town Council wishes to review these long-term needs to assist the Council in long-range planning; and
WHEREAS, the Town Council has the authority, by Resolution, to create ad hoc committees to investigate, evaluate and report upon specific issues.
NOW, THEREFORE, BE IT RESOLVED that the Town Council hereby creates an Ad Hoc Space Needs Committee. The purpose of said Committee is to investigate, evaluate and report to the Town Council upon the Town’s current and future space needs to conduct the Town’s business and to provide Town services and programs. The space needs shall include Town Hall and all Town-owned buildings and facilities. The Committee shall consist of three current members of the Town Council, which members shall not also be members of the Capital Projects Committee. There shall be no more than a bare majority of either political party on the Committee. The members of the Committee shall be appointed by the Mayor. The Committee shall complete its investigation and report back to the Town Council with its findings and
recommendations by June 30, 2001, at which time the Committee shall be disbanded unless its duties are extended by Resolution of the Town Council.
Was made by: Councillor Streeter
Seconded by: Councillor Pelkey
MINUTES
Regular Meeting – Town Council
Page 28
February 20, 2001
17. L. (Continued)
Appointing the Members of this Committee, Mayor Lassman Fisher named Councillor Matthew Streeter, Deputy Mayor Edward Havens, and Councillor Deborah Fine. When asked by the Mayor who the “staff” person would be on this Committee, Mr. Galligan responded that it would probably be Director of Public Works Michael Gantick and the “I-Team” he has been working with on the subject of “space needs.”
Deputy Mayor Havens said he wanted the Town Manager’s input on this subject, and requested that he be at the Committee’s meetings.
The Mayor then called for a vote on the Resolution. It was approved, unanimously.
M. Discussion Item – Economic Development Incentives – Convention In Las Vegas
Stating that this was “something that came up last year,” Mr. Galligan said it was “the major Conference for Developers throughout the United States and International.” They come into Las Vegas, he continued, and basically do everything from retail shopping, to leasing, to trade magazines. He passed around a brochure regarding the Conference.
The Town Manager noted that it was a gamble as to whether or not the Town’s attendance at the Conference would be fruitful; however, he pointed out the contacts that could be made at such a conference could provide information, or contacts, for future Town developments. Attendance by the Town Manager, a Member of the Town Council, the Economic Development Coordinator, and a businessperson from the South Windsor Chamber of Commerce.
MINUTES
Regular Meeting – Town Council
Page 29
February 20, 2001
17. L. (Continued)
Mr. Galligan felt it was fortunate that the “registration book” was received in advance—enabling him, or someone else in the party going to Las Vegas to set up meetings with interested parties, in advance. The Town would be doing no “hospitality suite,” because he didn’t feel it was appropriate.
Regarding expenses associated with this trip, Mr. Galligan said the “booth” would cost about $2,250 to set up—this included the space, and the setting up (by Convention personnel) of the kiosk at the Convention Center. The remaining costs would be the hotel, the meals, and the air fare.
The Town Manager informed Council that this Convention was not included in the Economic Development budget. He then asked for questions from the Council.
Councillor Pelkey asked if the Town Manager was aware of any other area Towns attending this Convention. Mr. Galligan said he did not. State people, he heard, were going to “walk the Convention” to see what contacts they could make by that means; and when Councillor Burnham asked if the Connecticut Department of Economic Development would have a booth there, Mr. Galligan replied they were not—that the area they were concentrating most on was “international.”
Councillor Aman said that if the Town Manager felt that $9,155 was a worthwhile investment for economic development, he saw no problem with that expenditure. The Councillor then asked how much the stores Target and Lowes are actually going to be paying in taxes, per year.
The last estimate the Town Manager heard, he said, was (combined, and conservatively) $410,000; and these stores receive no tax abatement, so they were paying full taxes to the Town.
MINUTES
Regular Meeting – Town Council
Page 30
February 20, 2001
17. New Business (Continued)
N. Resolution Approving the Transfer of $9,155 from Contingency Fund to the Town Manager’s Professional Account
(Councillor Pelkey)
BE IT RESOLVED that the South Windsor Town Council hereby approves a transfer of $9,155 from Contingency Account #1910-9001-390 to the Town Manager’s Professional Account #1131-1310-320 to pay for Town representatives’ attendance at the International Council of Shopping Centers Convention in Las Vegas, Nevada in May 2001.
Was made by: Councillor Pelkey
Seconded by: Councillor Fine
The Motion was: Approved, unanimously
O. Resolution Approving the Acquisition of Pond Estates Open Space
WHEREAS, the Planning and Zoning Commission approved the Pond Estates at Red Rock Subdivision on January 9, 2001; and
WHEREAS, one of the Planning and Zoning Commission’s approval conditions was that “Final disposition of proposed open space (Town-owned or South Windsor Land Conservation Trust) will be determined by the Town Council and the Land Trust;” and
WHEREAS, the Planning and Zoning Commission has indicated to the Town Council the Commission’s recommendation that the Pond Estates Open Space Become Town-owned open space
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council agrees to accept on behalf of the Town the Pond Estates Subdivision Open Space, which shall be deeded to the Town of South Windsor at the appropriate time.
Was made by: Councillor Delnicki
Seconded by: Councillor Streeter
The Motion was: Approved, unanimously
MINUTES
Regular Meeting – Town Council
Page 30
February 20, 2001
At this point in the proceedings, and considering the hour, Mayor Lassman Fisher asked the Town Attorney if the continuation of the “Executive Session” convened during the Work Session, was necessary. Atty. Guliano replied that, although he preferred it continue this evening, it was not absolutely essential.
The Town Manager stated that Agenda Item 17. S. contained a one-year extension—the reason being that this location was being considered as housing for the Bruce Harvey war memorabilia collection being considered by the Town.
Atty. Guliano, too, interrupted to inform the Mayor that he was going to suggest that both Agenda Items Q. and S. be tabled. The reason for tabling “Q” was because it contained some language he wished to speak with Mr. Boudreault about prior to Council action. It was the Town Attorney’s belief that the property is already under lease through December 31, 2001; and he was not certain why Mr. Boudreault had given this lease to him for action.
Referring to Agenda Item 17. S., Atty. Guliano, too, because it was being discussed in terms of the war memorabilia; and the lease may require some revision in view of the fact that it contains automatic “renewals” in it that the Town may not want to proceed with.
The Mayor then suggested that Council move on to Agenda Item 17. P. which was the next Agenda item.
17. New Business (Continued)
P. Resolution Authorizing the Lease of Town-Owned Land on the Easterly Side of Nevers Road Known as the Sluzkanis Parcel
BE IT RESOLVED that the South Windsor Town Council hereby authorizes Town Manager Matthew B. Galligan to enter into a sixty (60) month Lease Agreement with Dwight Foster for the term commencing January 1, 2001 and ending December 31, 2005 for that piece or parcel of land situated on the easterly side of Nevers Road in said Town of South Windsor and known as the Sluzkanis Parcel, consisting of 24 acres, more or less, described in Volume 546, Page 586 of the Land Records of the Town of South Windsor; said lease appended hereto as Exhibit D.
MINUTES
Regular Meeting – Town Council
Page 32
February 20, 2001
17. P. (Continued)
Was made by: Councillor Williams
Seconded by: Councillor Aman
Atty. Guliano requested, at this time, that he be able to provide the Council with a breakdown of all the leases the Town has—including the four (4) included in this evening’s Agenda. (He then passed out the information.)
Pointing out that it was now 10:55 p.m., the Mayor asked if it might not be prudent to “table” all of the leases included in this evening’s Agenda—i.e., Agenda Items 17. P., Q., R., and S. Atty. Guliano said he thought they could move fairly quickly; however, if the Mayor wished to have them tabled this, too, could be done.
Councillor Aman moved to table Agenda Item 17. P., it was duly seconded and approved, unanimously.
Q. Resolution Authorizing the Lease of Town-Owned Land on the Easterly Side of Foster Street and Westerly Side of Avery Street known as Pero Orchards
(Councillor Burnham)
BE IT RESOLVED that the South Windsor Town Council hereby authorizes Town Manager Matthew B. Galligan to enter into a Lease Agreement with Brian K. Gavitt for the term commencing January 1, 2001 and ending December 31, 2001 for a certain piece or parcel of land together with the buildings and appurtenances thereon located in the Town of South Windsor and on the easterly side of Foster Street and the westerly side of Avery Street, and being known as Pero Orchards, and being the same premises described in a Warranty Deed from Joseph G. Pero to the Town of South Windsor, dated September 20, 1062 and recorded in Volume 92 at Pages 287 and 288 of the South Windsor Land Records; said lease appended hereto as Exhibit E.
Councillor Aman moved to table Agenda Item 17. Q., it was duly seconded and approved, unanimously.
MINUTES
Regular Meeting – Town Council
Page 33
February 20, 2001
17. New Business (Continued)
R. Resolution Authorizing the Lease of Town-Owned Land Known as the Barber Hill/Niederwerfer Property
(Councillor Pelkey)
BE IT RESOLVED that the South Windsor Town Council hereby authorizes Town Manager Matthew B. Galligan to enter into a sixty (60) month Lease Agreement with Earl Reichle for the term commencing January 1, 2001, and ending December 31, 2005 for that piece or parcel of land known as the Barber Hill/Niederwerfer Parcel in said Town of South Windsor, consisting of 30 acres, more or less, described in Volume 128, Page 719 of the Land Records of the Town of South Windsor. Said Lease is appended hereto as Exhibit F.
A Motion was made by Councillor Pelkey to table Agenda Item 17. R.; was duly seconded, and approved unanimously.
S. Resolution Authorizing a One-Year Extension of the Lease of Town-Owned Property on Main Street Known as Union School
(Councillor Aman)
BE IT RESOLVED that the South Windsor Town Council hereby authorizes Town Manager Matthew B. Galligan to enter into a one-year extension of the Lease of Union School with four one-year options to renew, with the South Windsor Child Development Center, Inc., said one-year extension ending on October 31, 2002; and said lease appended hereto as Exhibit G.
A Motion was made by Councillor Williams to table Agenda Item 17. S.; was duly seconded, and approved unanimously.
MINUTES
Regular Meeting – Town Council
Page 34
February 20, 2001
18. Passage of Ordinance - None
19. Communications and Petitions from Council (Continued) - None
Before going into the requested Executive Session, Atty. Guliano distributed material provided to him during the previous Work Session regarding the discussion of the changes to the Contracts that the Union had proposed. A gentleman, he said, by the name of William Moore, Executive Director of Connecticut Associated Builders and Contractors, who was not able to speak during that time, but did ask the Town Attorney to provide copies of his statement to the Council so that it could be made a part of the permanent record. Mr. Moore asked, also, to be notified of the next meeting where this is discussed. (For purposes of establishing this as a part of the record, this letter is attached hereto as Exhibit H.)
20 Executive Session
A Motion was made at 11:00 p.m. to go into Executive Session to continue discussion of Pending Litigation; and the Lease of Town Property. The Motion was made by Councillor Pelkey, was duly seconded, and unanimously approved.
21. Motion to Adjourn
(The meeting was adjourned at a time following the conclusion of the Executive Session.)
Respectfully submitted,
Patricia R. Brown
Clerk of the Council
Attmts. (Exhibits A., B., C., D., E., F., G., and H.)
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