TOWN COUNCIL
TOWN OF SOUTH WINDSOR
Minutes Page 1 January 16, 2001
TOWN COUNCIL – Regular Meeting
Council Chambers – South Windsor Town Hall
Members Present: Mayor Lassman Fisher
Deputy Mayor Havens
Councillor Delnicki
Councillor Fine
Councillor Pelkey
Councillor Streeter
Councillor Williams
Members Absent: Councillor Aman
Councillor Burnham
Also Present: Town Manager Matthew B. Galligan
Absent: Town Attorney Barry Guliano
The Meeting was called to order by Mayor Lassman Fisher at 8:05 p.m., immediately recessed to continue the Work Session; and reconvened at
5. Public Input – None
6. Environmental Health & Safety Message - None
7. Adoption of Minutes of Previous Meetings
Motion to approve the Minutes of the following Town Council meetings: Work Session of December 4, 2000; Public Hearing of December 4, 2000 (Appropriation of $40,000 of LoCIP Funds for Thermal Imaging Cameras); Public Hearing of December 4, 2000 (Appropriation of $120,000 for Removal of Underground Fuel Storage Tanks at Town Garage); Regular Meeting of December 4, 2000; and Work Session of December 18, 2000.
Was made by: Councillor Streeter
Seconded by: Councillor Pelkey
The Motion was: Approved, unanimously
8. Public Petitions - None
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9. Communications from Officers and Boards Directly Responsible to Council – None
10. Communications and Reports from Town Manager
Town Manager Matthew Galligan reported that he had attended a meeting on January 11, 2001 of South Windsor’s Cable Advisory Board. At this meeting, he said, the Board had discussed, at length, the displeasure felt by the Town Council, the Town Manager, and the residents of South Windsor regarding Cox Cable’s television transmission of the Council Meetings.
Rob Sheftel, Public Access Supervisor from Cox Cable, was present with others from that firm. Mr. Galligan said that he had anticipated the presence of Peter Talbot, of Cox Cable, who obviously chose not to be present. Mr. Galligan said he learned that evening that other municipalities (i.e., Newington, Wethersfield, and others) were experiencing difficulties and poor service from Cox Cable. Because of poor transmission, several of these communities have begun to transmit their meetings using “in house” equipment.
The problems are occurring with the South Windsor’ broadcasts, according to the Town Manager, because of a problem with the direct line “going into Manchester.”
Many of the Town’s goals and objectives were discussed at this meeting—together with the fact that the Town Manager had hoped by this time that South Windsor would be setting up a “studio” to begin a program called “Inside South Windsor,” during which local issues, etc., would be discussed.
Continuing, Mr. Galligan said he had been provided with a list of equipment the Town should purchase; however, he did point out that the list was sent by the “vendor” to Cox Cable some time before it was provided to the Town.
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10. Communications and Reports from Town Manager (Continued)
He also informed the Council that there was obviously a “power struggle” going on between the State’s DPUC and Cox Cable during which the DPUC was advising that “Advisory Committees” should not be involved in local Cable Company business, or Public Assess facilities—that it should be controlled by the DPUC. He said he would make South Windsor’s local legislative representatives aware of anticipated upcoming legislation. Advisory Committees, he stated, had a problem with the fact that they seemed to have “very little power” over local Cable companies, in spite of the fact that they have been selected by local administrators to “monitor” the situation.
Mr. Galligan said he would bring this subject up at a Connecticut Conference of Municipalities’ Administrative Meeting. He also told those present at the January 11 meeting of the Advisory Board that perhaps it was time local communities started requesting State legislation that allows each local municipality to have control over who provides television service in their community (as is done, he pointed out, by States such as Massachusetts, and others).
Concluding his remarks regarding Public Access televising, Mr. Galligan said he did summarize his feelings that as matters stood, public access broadcasting in South Windsor was an embarrassment which the Town would no longer tolerate, and he wanted it “cleaned up.” At the request of Dave O’Neill, Cox Advisory Committee, a special meeting was being sought within five (5) weeks of the January 11th meeting. The President and Vice President of Cox Communications was being contacted to attend this meeting to discuss these problems. Other Towns that wished to participate in this meeting because of similar problems were (among others) Newington and Wethersfield.
On another subject, Town Manager Matthew Galligan said that staff was reviewing all the maps of the various condos in South Windsor, and would be contacting them shortly to go over the “footage.” After reviewing the “as-builts,” and going out to verify the information contained in those as-builts, the discussion and decisions regarding condo reimbursement for snowplowing, street lighting, and waterlines to hydrants will be continued.
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10. Communications and Reports from Town Manager (Continued)
The Town Manager then reported that the Capital Projects Committee has met twice, and will probably meet twice more because of the “push” to get a number of these projects done. He felt it might be necessary, this year, to make the Capital Projects Budget a “priority” this year, and the Operating Budget less of a priority. He said he would go over these issues with the Board of Education at the Joint Meeting scheduled for tomorrow evening.at the Council’s Joint Meeting with the Board tomorrow evening.
Mr. Galligan requested that the Council provide two or three of its number to work with staff on a “space needs study.” This could be done in conjunction with the Capital Projects Committee. Some suggestions, he said, have already been received and make sense; and, he continued, there are Board of Education people who do feel that Town Offices, and Board Offices, should be combined in order to improve efficiency in operation and reduce costs. He asked Council for suggestions.
As a reminder, Mr. Galligan mentioned the “Business After Hours” evening on January 19, 2001.
Referring to an “Interlocal Agreement for a Public Safety Information Technology System” between five area Towns, Mr. Galligan reported that the Town of Windsor was “pulling out” of the program. Windsor, he said, was not one of the original five (5) Towns to participate, they had come in later—and, consequently, their costs were much higher. East Hartford, too, has problems and is talking about pulling out of the program, also. The Contractor, he said, has two months to either come up with the program, or the “Performance Bond” will be called.
Regarding this, Mr. Galligan said that South Windsor has not been hurt by this at all—we haven’t paid anything, we did receive equipment (which we’ve been using); however, the Town is now waiting for the software; and, if it doesn’t come, the Town is in a position to go elsewhere for the software to “do our own thing.” He said that the Town’s Data Processing
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10. Communications and Reports from Town Manager (Continued)
people would be monitoring the situation in conjunction with our Police Department. The problem, he said, seemed to be trying to get the five different systems into one system—even though “Lucent Technologies” said they could do it. If not, he reiterated, the Bond would be called and another vendor sought to complete the project.
As a follow-up on the discussion about the “Space Needs Committee,” Councillor Streeter said that, coincidentally, he had sent language in to the Town Attorney regarding the formation of this Council Subcommittee. He said he would elaborate further under Agenda Item “Communications and Petitions from Council.”
Councillor Delnicki asked the Town Manager if it might not be possible to get someone in from the Police Department to describe, in more detail, the situation with regard to the previously discussed “Interlocal Agreement” for public safety information. Mr. Galligan said he would have Chief Tyler and Police Sergeant Reed come before Council to explain.
Next referring to the “snow removal budget,” Councillor Delnicki asked where the Town was at present—considering there had been three or four storms already. Mr. Galligan said “we’re holding our own” considering the fact that every time it snows it’s on a holiday, or Sunday. The men, he added, have been doing a superb job. There may be enough money remaining in this year’s Budget for “another storm.” Following that expenditure, he added, he would have to get back to Council for an additional appropriation, if necessary.
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10. Communications and Reports from Town Manager (Continued)
Councillor Fine, referring to the bill that residents receive from Cox Cable asked who mandates the “public access fee” shown on the bill. Mr. Galligan said that the money derived from that fee by the cable company is supposed to be used for just “public access” for the Towns in each region.
The Town Manager reported that at the January 11 meeting of the Cable Advisory Board the subject of this fee was specifically mentioned by the representatives present from Wethersfield and Newington. The gentleman from Wethersfield, he said, had stated that he did not like the way the Cable Company’s Budget was presented because he felt all of this money was not going strictly into the public access coffers—that he felt some of that money was going into different operations. It was then requested that the Advisory Board have a “budget subcommittee” take a look at this.
On another matter regarding Cox Cable, Councillor Fine asked if people are complaining about i.e., bad reception, bad picture, bad sound—how should the Council deal with it—was it appropriate for residents to call Cox Cable directly to complain. Mr. Galligan said “most definitely;” and if they received no satisfaction from Cox Cable, they then should send a letter either to Cox Cable, or to him.
A discussion then followed regarding the lack of response on the part of Cox Cable when they received complaints.
Mayor Lassman Fisher suggested that, at the next meeting, a tape of a South Windsor meeting be played for Cox Cable personnel to make them aware of the very poor quality of sound and picture.
Referring to the “Interlocal Agreement” once again, Mayor Lassman Fisher asked if the other four Towns had paid, where we didn’t. Mr. Galligan guessed that they did not—saying he would check. He felt that Federal Grant money had been used to get the program going. East Hartford, he added, may have paid something because they have received some software packages.
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11. Reports from Standing Committees - None
12. Reports of Temporary Committees - None
13. Communications and Petitions from Council
Deputy Mayor Havens asked the Town Manager for a report and update on the recent fire at The Mill on the River; and the attempted suicide issue on the Bissell Bridge.
Mr. Galligan reported on what started the fire; the prompt response of our Volunteer Fire Department; the containment of the fire before it reached the Dining Rooms; and the gratitude of the restaurant’s owners toward the fast action of our Volunteer Fire Department. Renovations, he continued, are started; and the Town’s Chief Building Official, as well as its Health Director, have been at The Mill.
Regarding the attempted suicide, Mr. Galligan said that someone had reported a vehicle parked on the bridge. When someone had approached the vehicle, he said, the person jumped out of the car and over the railing of the bridge onto the ice and water below. South Windsor, as well as Windsor Police responded immediately; and a “hovercraft” called. Unfortunately, the “jumper” had gone through, and under, the ice and divers were unable to locate him. As far as the Town Manager knew, the gentleman had not been found to date.
The Deputy Mayor said he main purpose for inquiring into these two incidents was to point up the quality of effort of our South Windsor Police and Volunteer Firemen.
Deputy Mayor Havens asked if the Town did not have any power or connection with the Department of Public Utility Control (DPUC) whereby Cox Cable can be made to “live up to their franchise.” He said he recalled fifteen years ago when the cable company had “begged” South Windsor to allow their franchise in this community.
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13. Communications and Petitions from Council (Continued)
According to the Town Manager, at the present time, the Cox Cable Advisory Board is appealing a ruling of the DPUC that went in favor of Cox Cable on certain issues of public access. The Board, he continued, has hired attorneys to fight the DPUC’s decision; and, at their January 11 meeting, passed a resolution to continue their lawsuit against the DPUC and Cox Cable—regarding the cable company’s “service,” as well as other issues being brought up this evening.
Mr. Galligan said that the Cable Advisory Board feels that the DPUC has taken away much of their powers; and if residents wish to support the Board they should write directly to the Department of Public Utility Control to express their displeasure with public access reception.
Councillor Streeter said he wished to speak a bit more about the formation of a “Space Needs Committee he had requested. He said he had sent “suggested language” regarding the content of a Resolution by Council to form this subcommittee to the Town Attorney for his input; and Atty. Guliano was going to get back to him this evening.
However, in view of the Town Attorney’s absence this evening, Councillor Streeter reminded Council of previous discussions regarding the formation of such a Committee; and pointed out that when the subject had again arisen regarding the possible purchase of the Old Post Office on Sullivan Avenue—and in view of the fact that the Board of Education already had a “Space Needs Committee;”--and considering the urgent need for more office and storage space within the Town Hall, he felt the time was right to actually move forward with the formation of this Council subcommittee.
According to Councillor Streeter, he said his basic philosophy would be that the Committee would investigate the space needs; evaluate and determine how best to utilize all the space of all the Town buildings and facilities; meet with the Town Manager and the Facilities Managers, and the Department Heads—to see what we have, and how best to utilize the space. The Councillor pointed out that the Town Hall is over 30 years old; and, since its initial construction and occupancy, has probably “doubled” in staff.
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13. Communications and Petitions from Council (Continued)
The Councillor suggested that the Committee be composed of three (3) Council Members—none of whom are also members of the Capital Projects Committee. He felt this would work well when discussions ensued on space needs because it could possibly provide three additional Councillors who happened to be “on the ground floor” regarding capital projects such as “additions” to buildings, or possible purchase of other buildings (i.e., the old Post Office).
Mayor Lassman Fisher agreed with Councillor Streeter regarding the need for this Committee; however, she did question whether Councillor Streeter was suggesting that this be a “permanent” committee which would meet periodically, or did he intend that it be a “temporary” committee, formed to meet the Town’s immediate space needs. Councillor Streeter said he had not really given this distinction a good deal of thought—that his original intention was that it be “temporary,” with the strict function of determining where the Town was right now; and how best to deal with the current problems.
Along these lines, Councillor Streeter speculated that the Board of Education’s Space Needs Committee was probably a “permanent” one, since they were already planning a possible additional elementary school. He also said that the Board had, at one time, felt that the two Space Needs Committees should meet, on occasion, to discuss the total picture.
In summation, Councillor Streeter said that, for the time being, “temporary” is fine. The Mayor said he could present it whatever way he thought would be best; however, she requested that one of the Committee’s first charge might be an “inventory” of what space is currently being used by the Town.
Mayor Lassman Fisher reminded Council of several upcoming meetings and events—namely, the Joint Work Session with the Board of Education scheduled for tomorrow evening (1/17) in the Media Center of the High School; the Chamber of Commerce’s “Business After Hours” which, on this occasion, was being hosted by the Town in the Council Chambers of the Town Hall on Thursday, January 18, from 5:30 p.m. to 7:30 p.m.
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13. Communications and Petitions from Council (Continued)
The Mayor then reported to Council that she had been the Guest Speaker at the Chamber’s “Lunch Bunch” event on January 10, and she had spoken on, and offered an explanation of, “tax abatements.” She felt it was a good topic; and the Chamber Members seemed to be interested.
Deputy Mayor Havens, speaking about the new Post Office, said that at this morning’s Chamber of Commerce meeting one of the concerns of the business community (and, he assumed, residential community as well) was the “lack of parking;” and the 18- to 20-people deep waiting in line for service. He said the old arguments remain—they are “under-sized,” “under-staffed,” and “under-parked” for a few. It was the Deputy Mayor’s feelings that there are “tons of problems at that U.S. Post Office.”
Regarding this, Deputy Mayor Havens said that the South Windsor Chamber of Commerce will be meeting with South Windsor’s Postal Advisory Committee to discuss these problems. Town Manager Galligan said that Town staff had informed the Post Office people when the new building was being constructed that there were not enough parking places. Since that time, he said, there had been comments to that effect by Postal employees.
However, Mr. Galligan said that a big problems was that the Federal Government does not have to abide by any of the Town’s Zoning Regulations—all they have to do is “tell you what they’re doing.”
14. Public Participation - None
15. Consent Agenda - None
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16. Unfinished Business
A. Appointment of Walter J. Kupchunos, Jr. (D) to the Office of Constable to Fill the Unexpired Term of Margaret Johnston
BE IT RESOLVED that the South Windsor Town Council appoints Walter J. Kupchunos, Jr. to the Office of Constable for a term expiring November 12, 2001, to fill the unexpired term of Margaret Johnston.
Was made by: Deputy Mayor Havens
Seconded by: Councillor Delnicki
The Motion was: Approved, unanimously
B. Reappointment of John J. Mitchell (R) as the Town’s Representative to the Greater Hartford Transit District
BE IT RESOLVED that the South Windsor Town Council appoints John J. Mitchell as the Town’s Representative to the Greater Hartford Transit District for a term ending December 12, 2004.
Was made by: Councillor Streeter
Seconded by: Councillor Delnicki
The Motion was: Approved, unanimously
17. New Business
A.` Resolution Approving a Tax Refund to Thirteen (13) South Windsor Taxpayers
BE IT RESOLVED that the South Windsor Town Council hereby approves a refund of property taxes to thirteen (13) South Windsor taxpayers, the total of said refunds being $2,497.65, and as listed on attached Exhibit A.
Was made by: Councillor Delnicki
Seconded by: Councillor Streeter
The Motion was: Approved, unanimously
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17. New Business (Continued)
B. Resolution Authorizing the Town Manager to Submit an Application for Funding for an Accident Reduction Project – Intersection Improvement at Hillside Drive and Steep Road – under the State of Connecticut Local Road Accident Reduction Program
WHEREAS, through its Local Road Accident Reduction Program, the State of Connecticut has made funds available to the towns for accident reduction projects; and
WHEREAS, the intersection of Hillside Drive and Steep Road has been identified as a accident problem because of its geometry and accident history
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council authorizes Town Manager Matthew B. Galligan to submit a funding request to the Capitol Region Council of Governments for the intersection modification of Hillside Drive and Steep Road for an estimated cost of $100,000; and
BE IT FURTHER RESOLVED that, should the project receive funding approval from the Capitol Region Council of Governments, the South Windsor Town Council will provide a funding match of approximately $10,000.
Was made by: Councillor Williams
Seconded by: Deputy Mayor Havens
Before a vote was taken, Councillor Streeter stated that, although differing opinions from residents were received at the Council’s Public Hearing on this project, he felt it was a good idea to authorize the submission of the Application in order to acquire further, more definitive, information on the merits of the project. He wanted it understood, however, that although he was voting for this Resolution, he had not made up his mind whether or not this project was worthwhile.
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17. B. (Continued)
Deputy Mayor Havens said he concurred with Councillor Streeter. The Town Council, he felt, should at least take the initial step to investigate the possibilities of making this a safer intersection; and to take into consideration the concerns of the citizens of those streets involved. He then asked Town Engineer Jerry Iazzetta when the application was due; and Mr. Iazzetta replied the 26th of January.
Councillor Williams stated that she would like the record to reflect that one of the main concerns of one of the residents was the “drainage problem.” She said she wanted to make certain that this concern was addressed properly.
Councillor Delnicki, too, said he would support the submission of the Application; but he, too, said he had to “raise a flag of caution” here—he was troubled by the price tag of $100,000 considering the work required in this project. Mr. Iazzetta explained why the cost could be this high but, in all likelihood, would not be that high—the $100,000 was merely a “benchmark.”
When asked by Councillor Delnicki if only Town funds were being used, would this intersection have been chosen, Mr. Iazzetta replied, in essence, that it has been an intersection with problems “waiting for years” to be addressed.
Councillor Fine asked for clarification on what, exactly, the Council would be voting for with this Resolution. Her understanding was that all that was being done this evening was to approve (or not approve) the submission of an application for funds; and, even if the application is accepted, the Town may withdraw, at any point up until the Town has received the money for the project.
Mr. Galligan, in response to this assumption, informed the Councillor that the Town would not be receiving any money until after it has made its decision to go forward with the project; and, he continued there would be two more opportunities for Council to review the project’s merits before that decision had to be made. However, he emphasized, at some point in the near future, Council would have to make that decision.
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17. B. (Continued)
Councillor Fine, stating that she hoped it was not out of order” asked if the same response applied to the next Resolution (17. C.) with regard to filing an Application for Funding for the Reconstruction of Avery Street from Kelly Road to Evans Crossing. Mr. Galligan said that the same response applied to the Agenda’s Resolution 17. C., as well.
Referring to a remark made earlier by a resident in the Hillside/Steep Roads area, Councillor Pelkey said he understood her feelings--that whether the $100,000 came out of the “right pocket” (State taxes), or the “left pocket” (local taxes), the money still came out of our pockets. He, however, felt it should go one step further—his feelings being that some Town is going to get that money, and he would rather see it go into South Windsor’s pocket than into the pocket of some other municipality.
Councillor Pelkey’s second point was in answer to a question by another member of the audience—that being to the effect of why are these projects suddenly coming up and “being so urgent.” His response, and that of the Town Engineer’s was that, although the list of projects was provided to Council only about two or three weeks ago, it was drawn up “years and years ago.” Councillor Pelkey asked the Town Manager how the Town could “publicize” the capital projects long-term plan so that the public was aware of projects on the list.
Mr. Galligan reminded the Councillor that the last time discussions were held regarding the “Clark and Pleasant Valley Roads Project,” Council was provided with a copy of the 20-year plan for the Town’s roads—also provided was a map depicting what roads had been done through Town funds, and what roads had been done through State funds. He agreed with Councillor Pelkey that the Town will have to start “marketing” itself a little better; and he would ask staff to start thinking of the best way to get this information to the public.
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17. B. (Continued)
The Mayor then called for a vote on Agenda Item 17. B. The Resolution was approved, unanimously.
C. Resolution Authorizing the Town Manager to Submit an Application for Funding of a Transportation Improvement Project – Reconstruction of Avery Street from Kelly Road to Evans Crossing – Under the Federal/State STP-U Program
(Councillor Aman)
WHEREAS, through its Surface Transportation Program, the Federal Highway Administration has made funds available to the States for roadway improvements; and
WHEREAS, the section of Avery Street from Kelly Road to Evans Crossing constitutes a roadway segment that contains numerous structural, safety, and traffic flow deficiencies; and
WHEREAS, the Avery Street roadway segment carries a large traffic volume
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council authorizes Town Manager Matthew B. Galligan to submit a funding request to the Capitol Region Council of Governments for the reconstruction of Avery Street between Kelly Road and Evans Crossing for an estimated cost of a maximum of $2,000,000; and
BE IT FURTHER RESOLVED that, should the project receive funding approval from the Capital Region Council of Governments, the South Windsor Town Council will provide a funding match of approximately $200,000.
Was made by: Councillor Delnicki
Seconded by: Councillor Pelkey
(Discussion and Vote continued on Next Page)
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17. C (Continued)
Deputy Mayor Havens pointed out that this was another controversial road change. After hearing the concerns voiced by the residents in the area regarding traffic, sidelines, driveway access and egress, speeding, etc., the Deputy Mayor pointed out that there would be many, many more Public Hearings on this project before it was done. He felt, however, that the Town should at least go forward and take the “first step,” by instructing staff to go forward with the anticipated two to three weeks of preparation in order to meet the February 15 deadline for application
Again, the Deputy Mayor stressed the project should have an “honest hearing and an honest appraisal,” yet there would be “ample time” in the future, and many opportunities for the public to say “no” to this project. He said he would be supporting the Resolution.
Councillor Delnicki said he had to “respectfully disagree” with the Deputy Mayor, and would not be supporting this Resolution. He was of the opinion that Council had heard loud and clear from the residents who would “have to live with this day in and day out” (the changes proposed). It was his observation that once an application is successfully approved, and the funding is available, it’s virtually impossible to stop the process—and he cited, as an example, the “Clark and Pleasant Valley” project.
It was Councillor Delnicki’s opinion that the residents in that area did not want Avery Street to become more of a “regional feeder” than it already was—and he was certain that is exactly what it would become—a cut-through to the Towns of Vernon, Rockville, Ellington, etc. and would directly affect the quality of life of those living in the area.
Councillor Fine disagreed with Councillor Delnicki, saying she would have to take in good faith the fact that Council had been told “it can pull the project.” She was of the opinion that, at this point in time, Council did not have all the pertinent information—and that opposition by those living in the area to the road widening because of anticipated creation of a “speedway,” and problems entering and exiting their driveways might be premature concerns that may never materialize. Again, she stated that just because the Town applied for the money did not mean Council had to accept it—as previously confirmed. She said she would be supporting this Resolution.
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17. C (Continued)
Councillor Pelkey said he did not know how he was going to vote—principally because of the presentations made by the residents from the area this evening. The Councillor commended them on their demeanor, the validity of the points they made, and the lack of accusations. At this point, he said, he was “leaning” toward not voting for the project.
Councillor Streeter, pointing out that at least four of the public speaking this evening had stated that they needed more information, said that neither did the Council have the necessary information. He felt, however, that the only way to receive the necessary data was by proceeding with the application, getting some preliminary information.
The Councillor was of the opinion that the main fact causing concern for the residents was the mention of widening the road from between the current 23 and 26 feet to 34 feet (a possible 8 feet), this fact would “scare a lot of people.” Councillor Streeter, too, felt it was too early in the process to stop it altogether—since the Town could get possibly $2 million worth of work for 1/10th the price, or $200,000. He agreed with Councillor Delnicki that sometimes it is difficult to stop the process once it gets going (as evidenced by the Clark Street/Pleasant Valley Road project). However, he continued to feel it was “too early to defeat” this proposal without having received and studied additional information.
Councillor Williams agreed with Councillor Streeter about the need for more information; however, she continued, she also agreed with the 26 out of 30 some odd residents from the area who, she felt, made their wishes known “loud and clear.” The Councillor asked Town Engineer Jerry Iazzetta to explain the “process” to be followed with this project. Pointing out that this evening’s meetings had 1) had a public information meeting; and, secondly this evening, were awaiting the decision by the Council whether to submit the funding request.
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17. C (Continued)
Looking at the schedule, Councillor Williams pointed out that the next scheduled Public Hearing on this project was set for October 2001, at which time she understood Council would be asked for its decision regarding its intend to proceed, or not proceed, with this project. Her question to Mr. Iazzetta was would he and staff be ready, at that point, to provide additional information that would address the concerns voiced this evening by residents from the area and Members of the Town Council.
Mr. Iazzetta said that he and staff would not have the answers to those questions until they got into the preliminary engineering and had that information for the Public Information Meeting scheduled for December 2002. The next step which is associated with this Application to CRCOG, according to Mr. Iazzetta, would be to take the 100-scale drawing he had shown everyone this evening, and do a “quick profile to get some sort of an estimate going for the project.”
According to Mr. Iazzetta, that would not mean that this is the profile the Town would be going with later on. Before that could be done, it would be necessary for staff to go out and do survey work; do the cross-sections and plot it, and then look at the profile and cross sections at that time to see which way the profile would have to be adjusted to the vertical curvature of the road. Again, he stressed, “that won’t happen until at least December 2002.”
Councillor Williams then asked how much money the Town would have put into this project by then. Mr. Iazzetta replied that the Town would have expended money for “surveying,” and for “borings;” and, using the Pleasant Valley project as an example, about $50,000 on this type of project.
Mr. Iazzetta pointed out, as an example of a project approved for funding that the Town decided not to go forward with, the “Kelley Road widening project.” These moneys were used, instead, on the Route 5/Ellington Road intersection project.
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17. C (Continued)
In conclusion, Councillor Williams felt it was evident that in order to get the information needed to address the concerns voiced regarding this project, the Town would have to spend “X” amount of dollars—to which, Mr. Iazzetta replied that from the information gathered from the survey and boring work Council would have the data needed to determine if there was an alternative solution to the problems that precipitated this road improvement project—i.e., “just taking the road up, or that sort of thing.”
Town Manager Galligan, too, cited the possibility of another solution to the problems with Avery Street and again pointed out that the money already expended would not be lost if the Town decided to do some work there themselves.
Mayor Lassman Fisher, offering her opinion, felt that the compelling information was the fact that there had been a number of accidents on that road. However, she continued, the “compelling information” received from the residents who live in the area is that they “don’t want it;” and they’re the ones who will be living with the results.
The Mayor felt that the question was “even if they don’t want it, should we (Council) go ahead and do it. Is it the right thing to do—to put this in motion.” She agreed with Mr. Iazzetta regarding the Kelly Road project; and felt that the main reasons this worked was because 1) the people from Kelly Road “piled in and said ‘we don’t want it!’” Also, she continued, the Town followed through with an alternate project, went out to Kelley Road, and made some improvements that needed to be made. She felt that Kelly Road “is a better road even though it was not corrected under the project originally offered.
Mayor Lassman Fisher was of the opinion that what this Resolution was seeking approval for was—to go out there and “level the road; expand it” and all the things discussed this evening the Town was going to endeavor to correct in that road. She asked if Council really wanted to take this on. She said she did not.
MINUTES
Regular Meeting – Town Council
Page 20
January 16, 2001
17. C (Continued)
It was the Mayor’s opinion that Avery Street was a “different kind of road—a different kind of place” and, she felt, the whole character of the road will change when and if the road is widened; and she felt there were other ways to address “those safety concerns” which really needed to be addressed. To her, Council changing its mind about going forward with this project after--having made application, and after having done survey and boring work, made no sense to her.
The Mayor suggested that perhaps the sensible thing to do would be to “take a second look” at the project and come back with a plan that might incorporate what the residents were suggesting. She pointed out that the point of the Public Information Meeting just held was to “avoid everything that has happened in prior projects—where, she felt, the process did sometimes “snowball and get carried away.”
Mayor Lassman Fisher made it clear that her feelings were not as they were “just because the residents don’t want it—it’s because the Council would be making a judgement call here—is this the type of improvement Council wanted to commit Town/State/Federal money to, as well as hours and hours, actually years, of staff time. This, she stated, is a six year project—construction not being set to go until the years 2005/2006.
The Mayor felt strongly that Council had to decide tonight if this was the direction it wished to go in; and not rely on the fact that it could “take it back” at a later date. In summation, she said that she would like to see something done with that road; however, she did not believe that the type of project before Council this evening is going to make anyone happy—but, more importantly, is it really going to do what Council wanted it to do—that being, make it a safer road; and is there another way to accomplish this without employing such an “invasive” solution.
MINUTES
Regular Meeting – Town Council
Page 21
January 16, 2001
17. C (Continued)
Councillor Pelkey said that the one thing that bothered him was the 34-foot width anticipated after the reconstruction. To increase the width of the road from between 23 and 26 feet to an overall 34-foot width, he felt, would change the character of the road, itself. This is the part of the proposal, he stated, that he had the most problem with. Considering it’s a “fairly straight road,” he could not see the need for taking more than a foot or two to try to straighten out “any little bends.”
In response to this, Town Engineer Jerry Iazzetta remarked that unless the road was widened to at least a 30-foot uniform width, that the Town “would not have a prayer” getting the project approved.
Councillor Pelkey said that, if this were the case, he would not be voting for the Resolution.
Mayor Lassman Fisher then called for a vote on Resolution 17. C. The Resolution was defeated 4 Nays to 3 Ayes, on a Roll Call vote, as follows:
Councillor Fine Yes
Deputy Mayor Havens Yes
Councillor Pelkey No
Councillor Delnicki No
Councillor Williams No
Councillor Streeter Yes
Mayor Lassman Fisher No
MINUTES
Regular Meeting – Town Council
Page 22
January 16, 2001
17. New Business (Continued)
D. Discussion Item – Timetable for Future Town Council Action on Pending Issues and Projects—such as:
Space Needs, Town Buildings
Possible Purchase of Old Post Office Building
Proposed Town Services to Common Area Developments
Park and Recreation Master Plan
Conservation Easement Ordinance
Access Management Plan
Renaming of “Willard, Kelly, Waldron Property,” and “Mitchell
Property”
Master Plan - Open Space Task Force
(Suggested Additions from Town Councillors
Mayor Lassman Fisher said that the foregoing items, previously slated for a Work Session, had been moved to a Regular Meeting, and Mr. Galligan had been asked to take at look at these numerous pending projects. She then read them for the listening audience.
The Mayor then read the projects, and the Town Manager updated her on status with regard to each, as follows:
Space Needs, Town Buildings – Both the Town Manager and the Mayor felt that Space Needs Subcommittee of the Town Council would address this in their investigations and final report.
Possible Purchase of Old Post Office Building – This, too, will come under the perusal of the Space Needs Subcommittee.
Proposed Town Services to Common Area Developments - Town Manager Galligan said this was currently being worked on; and something definitive would probably be ready in February, during Budget time, to discuss and submit to Council.
MINUTES
Regular Meeting – Town Council
Page 23
January 16, 2001
17. D. (Continued)
Park and Recreation Master Plan - According to the Town Manager, after having spoken with the Chairman of the Park and Recreation Commission, he said they feel they are done with the Master Plan. There are minor changes being put in by the Consultant at the present time; however, they would like to see the Town Council either accept (or adopt) the Plan. Mr. Galligan said that the Board of Education would receive a copy of the Plan for their examination in conjunction with their school Plan. However, he said, SWALPAC is sending a letter to Council to express their concern with any use of the Priest property for recreational fields.
Mr. Galligan said he has told Park and Recreation Commission to go forward with the Plan they feel they want to submit, and any changes after than would be strictly up to the Council. The Capital Projects Committee, he continued, has looked at this with regard to “financing;” he has received financial information from Vollmer’s representative, as well as the Town’s Financial Advisor.
The Town Manager mentioned that if the Board of Education was contemplating a new school building, or something along that nature, it might be prudent, financially, if they included in their project associated recreational needs stated in the Report. Under these circumstances, he added, those recreational needs addressed in conjunction with school building could be reimbursed at a rate of 47% at the State level. He elaborated further that what the Town may have to do is to take those areas related to schools out of the Master Plan and possibly put them in different years because of the “funding mechanism.”
The Mayor wanted to make certain that the Inland-Wetlands Agency, and SWALPAC had had the opportunity to meet with the Master Plan Subcommittee and offer their suggestions. Mr. Galligan assured her that this had already taken place.
MINUTES
Regular Meeting – Town Council
Page 24
January 16, 2001
17. D. (Continued)
Even though the Board of Education has seen the Plan previously, according to Mr. Galligan, and had offered input; however, they would like another opportunity to look at it because they wished to make certain if they went to a program where each individual elementary school was expanded, it might take away a piece of property being slated for recreation.
Councillor Delnicki pointed out that SWALPAC’s Agenda for this evening included another meeting pertaining to the “Master Plan.” He felt input would be received from them very shortly.
Councillor Pelkey felt that the Council should either “accept” or “approve” the Plan, rather than “adopt” it until the input from the Board of Education was received. The Councillor felt that the wait was worth it when considering the reimbursement funds that might be realized if doing some of these projects in conjunction with the Board of Education’s timetable.
Mayor Lassman Fisher, stating that she was aware that the project was well along, asked for input from the Board of Education; make certain that input goes back to the Master Plan Subcommittee.
It would be the Mayor’s preference that Council “adopt” the Plan once it was presented. She said she would be uncomfortable with having the ability to “change it all around” after the Master Plan Committee spent over a year on this project. Again, she said it would be her preference that the Board of Education information go back to the Master Plan Committee—let them readjust it; and hand it over to us in what, they believe, is their final form. That way, she said, it would remain the Committee’s report.
Mayor Lassman Fisher asked that this be put on a March Work Session for discussion and any other input or comments for consideration.
MINUTES
Regular Meeting – Town Council
Page 25
January 16, 2001
17. D. (Continued)
Conservation Easement Ordinance - The Town Manager said he believed that the Town Attorney was still working on this—particularly since there were issues that had arisen because of litigation that the Town Attorney had suggestions with regard to how to handle a like situation.
Access Management Plan - The Town Manager said that staff was already looking at a January 29 date. Mr. Galligan felt it was timely because the Buckland Gateway Zone development will be coming up; and Planning and Zoning has already adopted the Access Management Plan, as has other agencies. It was now time, according to Mr. Galligan, that the Town did its part of it. He said he would request that someone come in to speak with Council about this.
Renaming of the “Willard, Kelley, Waldron Property” and “Mitchell Property - According to the Town Manager, there will be a letter coming from SWALPAC, and other agencies regarding this. Apparently, these groups were looking at the “Willard, Kelley, Waldron Property” to be named Podunk Park, because of the proximity of the Podunk River. Mr. Galligan said that “Mitchell was a little bit off to have to look at a new name.” Recommendations, he said, were expected to be forthcoming from these agencies.
Master Plan – Open Space Task Force - Mr. Galligan said that the March 5 Work Session (later changed to March 19) has been set for this presentation to Council.
Deputy Mayor Havens, referring to the Willard, Kelley, Waldron Property, suggested that either the whole Park, or a piece of the Park, be named after South Windsor’s Town Clerk of 40 years, “sometimes” Town Manager, and Member of the South Windsor Volunteer Fire Department for many years—Charles Enes.
MINUTES
Regular Meeting – Town Council
Page 26
January 16, 2001
17. D. (Continued)
Councillor Streeter asked if the other places alluded to when discussing the possible defeat of the Avery Street roadway Resolution on could be brought before Council soon so that an application for a new project might be submitted in time for State approval. Mr. Galligan said he would get with staff tomorrow to discuss the possibilities; and then relay back the findings to Councillor Streeter soon after.
E. Resolution Approving the Transfer of $25,000 from the Contingency Account to the Town Attorney’s Budget
BE IT RESOLVED that the South Windsor Town Council hereby approves a transfer of $25,000 from Contingency Account Number 1910-9001-390 to the Town Attorney’s Budget, as follows:
1155-1550-110 Full-time Salaries $ 2,963
1155-1550-221 Operating Materia1 4,000
1155-1550-320 Professional Services 16,537
1155-1550-441 Office Equipment 1,500
$25,000
Said transfer is to cover current and anticipated expenditures through June 30, 2001.
18. Passage of Ordinance - None
19. Communications and Petitions from Council (Continued) - None
20. Executive Session - None
21. Motion to Adjourn -
A Motion to adjourn was made by Councillor Williams at 10:45 p.m. The Motion was seconded by Councillor Delnicki, and was approved, unanimously.
Respectfully submitted,
Patricia R. Brown
Clerk of the Council
Attmts.
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