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Chairperson Janice Snyder called the meeting to order at 4:32 p.m.
Members Present
Dr. Saud Anwar, Town Council
Dr. Kate Carter, Superintendent of Schools, Board of Education
Chris Chemerka, Director of Finance and Operations, Board of Education
Matthew Galligan, Town Manager
Michael Gantick, Director of Public Works
Michael Gonzalez, Board of Education
Patrick Hankard, Director of Facility Services, Board of Education
Elizabeth Pendleton, Town Council
Matthew Riley, Board of Education
Scott Roberts, Director of Information Technology (Town Manager’s Designee)
Janice Snyder, Town Council (Chairperson)
Craig Zimmerman, Board of Education
Members Absent
None
Guests Present
Jeffrey Doolittle, Town Engineer
Raymond Favreau, Director of Parks and Recreation
Clay Major, Facilities Manager
Brian Peck, Fire Department
3. Approval of Minutes Previous Meetings
Mr. Patrick Hankard made a motion to approve the June 3, 2014 Minutes; Mr. Michael Gantick seconded that motion; and it was approved unanimously with three abstentions from Mr. Michael Gonzalez, Mr. Matthew Riley, and Mr. Craig Zimmerman.
4. Discussion Items
Review of Bond Projects
Chairperson Janice Snyder said she would request that Town Manager Matthew Galligan provide an update on the bond projects, specifically the status and if the verbiage has been prepared.
Review of Current Fiscal Year 2014/2015 Projects
Chairperson Janice Snyder asked staff members to provide updates for each of the capital projects funded in Fiscal Year 2014/2015. Mr. Michael Gantick and Mr. Jeffrey Doolittle updated the Committee on Public Works projects. Mr. Patrick Hankard updated the Committee on the Board of Education projects. Mr. Scott Roberts discussed his current Information Technology projects. Councilor Elizabeth Pendleton and Mayor Anwar asked staff questions regarding their current projects.
Review of Prioritized Projects for 2015/2016
The Board of Education staff discussed the projects for the next fiscal year with the Committee. A few important projects included school roofs. The Committee discussed the proposed turf fields at South Windsor High School. Superintendent Kate Carter also voiced her concern regarding the girls’ softball field. She expressed that the Board of Education can address their needs this year through operational funds, but she would like to make sure that the Committee knows if the Board of Education cannot get proper funding for the softball field, it needs to be their number one priority. In order to comply with Title IX, the girls’ softball field must be addressed.
Mr. Scott Roberts discussed the fiber optic project that will eventually connect two of the firehouses: Company 1 and Company 3.
Mr. Raymond Favreau discussed projects from the Parks and Recreation Department as well as the Park and Recreation Commission.
As time was running short, Chairperson Snyder asked if the Public Works staff would start the next Capital Projects meeting with their project discussion.
5. New Business
Elect Vice-Chairperson
Mayor Saud Anwar made a motion to nominate Councilor Elizabeth Pendleton as Vice-Chairperson of the Capital Projects Committee; Mr. Craig Zimmerman seconded that motion; and it was approved unanimously.
6. Old Business
None
7. Adjournment
A motion to adjourn was made at 6:05 p.m.; the motion was seconded; and all were in favor.
NOTE: These Minutes were compiled from notes by Chairperson Janice Snyder and Scott Roberts because the tapes did not record during the meeting.
Respectfully submitted,
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Ashley Summers
Recording Secretary
Exhibit A 2015/2016 Proposed Project Packet
Exhibit B Draft Capital Projects Master List
Exhibit C Public Schools Capital Plan 2015-2019
Exhibit D Draft Park and Recreation Commission Master Plan 2016-2020
Exhibit E Draft Parks and Recreation Department Capital Plan 2016-2020
Exhibit F Public Works Capital Projects Needs FY 2015/2016
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