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Meeting was called to order at approximately 4:37 p.m. by Chairperson Prague.
Members Present
Matthew Galligan, Town Manager
Michael Gantick, Director of Public Works
Patrick Hankard, Dir. of Facility Services, Board of Education
Dr. Robert Kozaczka, Superintendent of Schools
Kevin McCann, Town Council
Donna McKenty, Business Manager, Board of Education
John Pelkey, Town Council
Cary Prague, Town Council (Chairperson)
Janice Snyder, Chair, Board of Education (Vice Chairperson)
Members Absent
Kathleen Soucy Daugherty, Board of Education
Guests Present
Ray Favreau, Director of Recreation
Walter Summers, Fire Marshal
- Approval of Minutes of Previous Meeting
Mr. Hankard made a motion to approve the Minutes of March 18, 2009; Mr. Pelkey seconded that motion; and it was approved unanimously.
Review of Priorities if budget cuts are necessary at different levels
Town Manager Galligan gave an update of an analysis that was done by CCM dated April 6th with regard to the Appropriations Committee and what bills they are pushing in the budget.
Mr. Gantick distributed and discussed information regarding pavement management concepts.
After a discussion of whether or not the Capital Projects should be cut, it was decided to discuss this further after the Council has made a decision on the budget.
Mr. Hankard stated that Pleasant Valley Partial Roof Replacement can not be cut.
Field Project Discussion
Town Manager Galligan stated that he is working with the Director of Finance to see what can be included in this year’s budget. A package price of $383,000 was submitted from a local person. The Council approved a resolution to waive public bidding. The Town Manager is working with Attorney DiVincentis on a design build contract that will include the liability and performance bond issues. Peter DeMallie has a signed contract to do some of the survey work. Soil testing has been done and they are waiting for the results. Mr. Galligan stated that they are on track and he may solicit some other people to bid on the project.
Town Manager Galligan explained that the $383,000 is the cost that was given to complete this project from start to finish. He said that there might be some savings depending upon the soil results.
There was a discussion regarding the ADA compliance issues.
$10M Bonding Progress
Mr. Gantick gave updates on some of the projects they are working on and answered various questions. The road that will be completed this year is Sand Hill Road.
Buckland Road is one of the top projects in the State of Connecticut. There was concern that Buckland Road would be repaved and shortly after areas would have to be dug up for sewers with any expansions of Evergreen Walk. Mr. Gantick reassured them that when M&R Liquors was built the sewer line was extended across the street.
There was a brief discussion with regard to accessing some of the businesses on either side of the street where U-Turns are not allowed.
Federal Stimulus Package
Town Manager Galligan gave an update and stated that staff submitted a list of projects. CRCOG has already supported $2 million for the roadway and the Sewer Plant. The Federal money is actually going to The MDC, which will speed up Clean Water Fund money.
He stated that the quote for the Sewer Plant upgrade was $30 million when they were expecting $48 million. About $7 million will have to be added for construction design and liability.
Town Manager Galligan stated that the Town is currently negotiating with the Treasurer’s Office through Robinson & Cole to get a two percent loan and not have to put up a ten percent reserve.
There was a question raised with regard to it being necessary for the Buckland Road project to be reflected in the Capital Improvement Plan. Mr. Gantick said that it would.
Mr. Gantick stated that it is not confirmed, but the Town may be getting some Federal money through various programs for communications for the Police, the pump stations, and sewer modification and stabilization at the Treatment Plant. These three projects together are over $3 million.
5. New Business
None
6. Old Business
Mr. McCann gave some suggestions as to how the Capital Projects list could be looked at to help with evaluating it in case the budget needs to be cut. He thought it would be helpful to have target dates for the start and completion of each project. He suggested using Simsbury’s Capital Projects spreadsheet as a guide. All Committee Members will look at Simsbury’s spreadsheet and if there is an agreement that it might work, Mr. Gantick and Mr. Hankard will work together to update South Windsor’s list. This will be a discussion item at next month’s meeting.
Mr. Summers discussed the Town Hall Renovations, which is listed as Priority #13 on the Proposed 2009-10 Capital Projects list. He explained the need for emergency lighting in the Town Hall and an updated alarm system. They would like to hire an electrical engineer to prepare design specs and drawings for the bidding process. He also discussed the need for updating in the stairwells. He suggested that funding be put back in for this item in order to move towards being code compliant on these issues. He explained some of the areas that are in violation. Mr. Summers will submit a report to the Town Manager, which will include estimated costs for these items, and will be brought before the Town Council.
Mr. Hankard informed the Committee on the progress made with the security grant. He explained that Commander Matt Reed was able to identify a Federal rather than a State 50% matching program for security enhancements. A grant application is being put together that will amount to about $120,000 in total. Federal Government would match 50% and the remaining $60,000 would be put in next year’s Capital Projects budget. The project will allow additional cameras to be added to the Middle School and High School, cameras will be placed at all Elementary Schools, and the recording capabilities will be enhanced.
There was a side discussion regarding Shared Services.
If it is necessary, it was decided that the Committee will meet on May 6th rather than May 20th.
7. Adjournment
A motion to adjourn was made at approximately 6:00 pm; it was seconded; and approved unanimously.
Respectfully submitted,
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Vanessa Perry
Recording Secretary
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