|
Meeting was called to order at approximately 4:30 p.m. by Chairperson Prague.
Members Present
Matthew Galligan, Town Manager
Michael Gantick, Director of Public Works
Patrick Hankard, Dir. of Facility Services, Board of Education
Dr. Robert Kozaczka, Superintendent of Schools (arrived at 4:36 pm)
Kevin McCann, Town Council
Donna McKenty, Business Manager, Board of Education
John Pelkey, Town Council
Cary Prague, Town Council (Chairperson)
Janice Snyder, Chair, Board of Education (Vice Chairperson)
Members Absent
Carolyn Egan, Board of Education
Guests Present
Ray Favreau, Director of Recreation
Kory Loucks, Journal Inquirer
- Approval of Minutes of Previous Meeting
A motion to approve the Minutes of December 17, 2008 was made; it was seconded; and approved unanimously.
Review of Priorities
Town Manager Galligan distributed a copy of the Capital Projects budget that he used as a placeholder in the preliminary budget to the Town Council.
There was a brief discussion regarding the Street Sign Replacement Project.
Mr. Gantick explained how the Town is under spending on road projects. He said that to maintain the roads properly the Town should be spending approximately $3.5 million next year and is only budgeting for $850,000. Various suggestions were made with regard to what roads and how the roads should be maintained.
Chairperson Prague stated that one item that needs to be added to the list would be the multi-purpose field at the High School. He does not see the Capital Projects Budget going above $3 million. The Committee went through the list of projects and had brief discussions about each item to decide what could be reduced or removed in order to have money for the field project. The Committee made the following suggestions:
- Reduce the Full Revaluation from $45,000 to $40,000
- Reduce Master Plan for Computers from $514,000 to $500,000
- Reduce Purchase of 1530 Sullivan Avenue from $578,167 to $400,000
- Eliminate the Elementary School Security Improvements in the amount of $60,000
Making those changes will allow for $257,000 to be allocated for the multi-purpose field at the High School in the 2009/2010 Capital Projects Budget. The Town Manager is working with the Director of Finance to find the additional $200,000 from the current fiscal year.
There was discussion about when the project will be started and if they will have the initial money at that time.
Field Project Discussion
The Committee discussed some of the safety requirements. The Town Manager stated that Staff is in the process of redesigning the fields. The anchoring systems for the goals will have to be reconfigured.
Dr. Kozaczka stated that the Board will have approval of this project on their next Agenda. Before that meeting, he is hoping to get a better understanding of any ADA compliance issues that may arise as a result of upgrading this field.
They discussed the sidewalk that needs to be placed from the parking lot into the field. There were conflicting costs, so clarification is needed from the Town Engineer.
The question regarding whether there is handicap parking available between the fields was brought up. There was discussion that it does not have to be done during the first phase, but there needs to be room available. It was stated that the ADA requires handicap accessibility during the viewing of games, not practices. The Committee discussed various options to try to come up with a solution.
$10M Bonding Progress
This item was not discussed.
Federal Stimulus Package
The Town Manager gave a brief update.
5. New Business
The Committee agreed to have the next meeting on Wednesday, April 8th rather than Wednesday, April 15th.
6. Old Business
The idea of separating Capital Additions from Capital Maintenance Projects was raised again.
It was also suggested that there should be an additional list that will show the anticipated cost from year to year, not just the list showing when the amount will be put aside. This would give a better understanding of what is being saved compared to what is being bought.
7. Adjournment
A motion to adjourn was made at approximately 6:00 pm; it was seconded; and approved unanimously.
Respectfully submitted,
_______________________
Vanessa Perry
Recording Secretary
| 