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Meeting was called to order at 4:36 p.m. by Chairperson Prague.
Members Present
Matthew Galligan, Town Manager
Michael Gantick, Director of Public Works
Patrick Hankard, Dir. of Facility Services, Board of Education
Dr. Robert Kozaczka, Superintendent of Schools
Kevin McCann, Town Council
Donna McKenty, Business Manager, Board of Education
John Pelkey, Town Council
Cary Prague, Town Council (Chairperson)
Janice Snyder, Chair, Board of Education (Vice Chairperson)
Members Absent
Carolyn Egan, Board of Education
Guests Present
Ray Favreau, Director of Recreation
- Approval of Minutes of Previous Meeting
None
Board of Education and Town Council Priorities
There was no discussion.
Town Manager’s Field Proposal
Mr. Galligan discussed how something has to be done to the fields at the High School. He received a proposal from Karl Reichle, which included having the two fields remain as regular grass fields with new drainage and irrigation. That would cost approximately $400,000 for both fields. He explained how this is cheaper, but the Town does not have enough fields take these out of commission for a year for them to rest.
He explained that money needs to be put aside in the budget to either do turf fields or do the other 11 acres. By turning the 11 acres into fields, it would give additional fields that could be used when the others are being maintained.
He suggested that if turf was going to be used, it might be a good idea to start with just the stadium field. It was then suggested by another Committee Member that it would be a better idea to start with the all purpose field.
There was discussion amongst Committee Members regarding giving the Town Manager direction and adding this project to the Capital Projects List. It was suggested that the $35,000 that was going to be used for the architectural and engineering study should be put aside so that this project can move forward.
Mr. Galligan asked the Committee what is happening with Wapping School. There was a discussion regarding the possibility of Wapping being used for the Recreation Department, which would then free up $90,000 that would have been used towards the expansion of the Community Center.
Chairperson Prague made the point that with the economy the way it is, the Town needs to be ensuring the core functions are taken care of and hold off on the items that are not necessities.
The Committee decided to put the $35,000 as a place marker for the field project.
Mr. Galligan stated that a Resolution will have to go before the Town Council.
Mr. McCann made a motion to make a recommendation to the Town Council to move $35,000 from the Town Manager’s Professional Account to the Capital Non-Recurring Account so that High School Fields can be added to the Capital Projects List; Ms. Snyder seconded that motion. After a brief discussion, the motion was approved with one abstention made by Mr. Pelkey.
Mr. Pelkey made a motion to put a placeholder for the Synthetic Field for the Practice Field on the Capital Projects List for Fiscal Year 2010/2011; the motion was seconded; and approved unanimously.
There was a brief discussion regarding this motion. Mr. Galligan discussed the option of getting a sponsor for the fields. He gave an example of what another town did. That possibility is going to be looked into further.
Using Current Year Board of Education Surplus for Funding Pumps at Orchard Hill and Pleasant Valley Schools
Chairperson Prague made a motion to recommend that the Town Council reallocate the surplus (amount to be determined by Director of Finance) in the Board of Education Projects Account to fund the pumps at Orchard Hill and Pleasant Valley Schools; Ms. Snyder seconded that motion; and it was approved unanimously.
There was a brief discussion regarding this motion.
5. New Business
Mr. Pelkey asked for a report on the Building Audit Project. Mr. Gantick said that he should have the report for the February meeting. Mr. Gantick explained that this is a pilot at the Town Hall and some of the areas that are being looked at are energy, fire/safety, building codes, roof, HVAC, lighting, elevator, and plumbing.
6. Old Business
Mr. Gantick discussed three road projects with the Committee and explained how South Windsor is 2nd on the list of projects through CRCOG for the Buckland Road project.
Town Manager Galligan discussed what would need to be done to West Road for the new Fire Department.
Ms. Snyder made a motion to have Mr. Gantick reprioritize the Bond Projects for the next meeting; the motion was seconded; and approved unanimously.
On behalf of the Park & Recreation Commission, Mr. Favreau submitted the 10 Year Master Plan to the Capital Projects Committee, gave a brief description and answered various questions. He stated that he left the annual funding allocation at the current level throughout the entire 10-year plan.
There was a brief discussion amongst Committee Members regarding Lawrence Road Park.
7. Adjournment
A motion to adjourn was made at 5:45 pm by Patrick Hankard; it was seconded by Janice Snyder; and was approved unanimously.
Respectfully submitted,
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Vanessa Perry
Recording Secretary
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