Salem Planning Board
Minutes of Meeting
July 12, 2007
A regular meeting of the Salem Planning Board was held on Thursday, July 12, 2007, at 6:00 p.m. in Room 312, Third Floor, at 120 Washington Street, Salem, Massachusetts.
Those present were: Chuck Puleo, Gene Collins, Tim Kavanaugh, Christine Sullivan, John Moustakis, Pam Lombardini and Nadine Hanscom. Also present were Amy Lash, Staff Planner, Lynn Duncan, Director, and Stacey Dupuis, Clerk.
Members Absent: Walter Power and Tim Ready.
Introduction
Lynn Duncan introduced Amy Lash, the new Staff Planner for the Planning & Community Development Department.
Approval of Minutes
The minutes for the June 18th, 2007 Planning Board meeting were reviewed.
There being no further questions or comments regarding this matter, a motion was made by Mr. Moustakis to accept the minutes as presented, seconded by Ms. Lombardini, and approved (7-0).
The minutes for the June 21, 2007 Planning Board were reviewed.
Under Approval of Minutes on page 1, it was noted that the date of May 17th be replace with June 7th.
A correction was noted on page 5, to change ‘close’ to ‘continue’ Public Hearing. Also on page 6, change ‘tow’ to ‘two’.
There being no further questions or comments regarding this matter, a motion was made by Ms. Sullivan to accept the minutes, seconded by Ms. Lombardini, and approved (7-0).
The minutes for the June 7, 2007 Planning Board needed a correction. They were reviewed, as a clarification was needed on the Stutz Volvo Site Plan Review Decision. Lynn Duncan said the board needs to clarify (from page 4, first paragraph) their decision to accept their findings of fact and to reaffirm what should/shouldn’t be removed. The suggested wording is that the Board voted to incorporate their findings of fact and reaffirms that the barbed wired will be removed and Volvo will install seasonal planting barrels along the building, about 2 ½ feet high, to be maintained seasonally. In addition, a motion was made to paint the chain link fence black.
There being no further questions or comments regarding this matter, a motion was made by Ms. Sullivan to amend these June 7th minutes with the language as outlined by Lynn Duncan, seconded by Mr. Kavanaugh, and approved (7-0).
Continuation of Public Hearing- Site Plan review Special Permit & Drive Through Facilities Special Permit- Danvers Bank, 3-5 Traders Way (Map 08, Lot 0126)- Attorney George Atkins
Mr. Puleo stated that last time there were two remaining issues- to repair the dumpster enclosure and to decorate/maintain the island, and would it be appropriate to include these as conditions? Also, traffic flow was discussed last time. Mr. Puleo also questioned the signage for the drive-thru.
Mr. Rick Salvo, Project Engineer, Central St., Saugus addressed these issues. For signage, the sign that is currently there will remain and will say “Drive Thru” and an additional sign will be added and the whole lot will be restriped, which will help with traffic flow. He also said for clarification, he talked with Dean Larrabe of the Fire Dept. about the island that is in the parking lot that will separate the drive-thru, it’s a rumble strip and not a raised island. There will be a drive up ATM, which will be lit up 24 hours as well as the lobby.
For the Fire Protection Plan, Mr. Moustakis asked if the Fire Department had copies of the architectural drawings. Mr. Salvo said that they do. Questioned whether there will be enough time for them to respond as they have 35 days and the drawings and plans were submitted June 11th. Lynn Duncan said that if they don’t hear from them, they assume that they don’t have any comments. Mr. Salvo said that for access around the building, the Fire Dept. was looking for at least 18-20 feet from the canopy, and there is 22 ft., which is more than enough.
There being no further questions or comments regarding this matter, a motion was made by Mr. Moustakis to close the Public Hearing, seconded by Ms. Sullivan, and approved (7-0).
Lynn Duncan suggested that they make the landscaping (on the island in front of the main entrance) be required in accordance with the specifications as stated in the previous decision.
Mr. Puleo went over the Site Plan Review/Drive Through Special Permit Conditions. Each condition was read and discussed. Following are some of the discussions that proceeded.
· Number 3, Dumpster- the dumpster will be in accordance with specifications of the previous conditions.
· Number 4, Landscaping- this will be required in accordance with the specifications as stated in the previous decision (will reflect conditions as stated in the original decision of Jan 20, 1994).
· Number 6, Clerk of the Works- question if we needed this condition. Lynn Duncan said she doesn’t deem it necessary, but that they should leave it in.
· Number 9, Board of Health- Amy Lash said that the Board of Health had no comments. Lynn said they should leave the standard conditions in.
· Number 12, Signage- there will be some signage facing Highland Ave. and on the front facing Trader’s Way. There will be a Do Not Enter sign for one way circulation.
There being no further questions or comments regarding this matter, a motion was made by Mr. Collins to accept the Site Plan Review/Drive Through Special Permit, seconded by Ms. Lombardini, and approved (7-0).
Discussion- Six (6) month Follow Up Report- Witch Hill Subdivision- Dell Street/Durkin Street- Ken Steadman- Moved to July 19, 2007
This is a six-month following up report that the Board requested. This is moved to July 19, 2007. Christine Sullivan will not be at the July 19th meeting.
Form A Application for Endorsement of Plan Believed Not to Require Approval- Leggs Hill YMCA (map 30, Lot 83)- Alex Caruso, Innovative Properties
Alex Caruso of Innovative Properties addressed the Board. They are developing 4 new homes on parcels 3,4,5 and 6 in Marblehead. They approached the YMCA to purchase a parcel of their land in Salem to expand lot 6, since the yard is very small. This parcel of land, which is 2700 sq. ft., is not buildable; rather it would be a usable yard for those residents. They are not creating a right of way.
Mr. Puleo asked if this would have any impact on where they are currently working for the YMCA. Mr. Caruso said it’s on the slope of land that they are not using. Lynn pulled the site plan for the YMCA and said that it doesn’t look like the parcel in question is on the site plan. Mr. Caruso mentioned that the homeowners would be paying taxes in Marblehead, since part of that land is in Marblehead. Plans for the area were shown and the areas in question were shown.
There being no further questions or comments regarding this matter, a motion was made by John Moustakis to approve the Form A Application as presented, seconded by Ms. Sullivan, and approved (7-0).
Old/New Business
o Osborne Hills- 57 Marlborough Rd. (Map 09, Parcel 1)- Paul DiBiase
Vote to Execute Tri-Party Agreement
Vote to release lots for Phase 1 (Lots 1-4 inclusive, Lots 6& 7, Lots 27, 28, & 29, Lots 30 & 31, Lots 24-26 inclusive and Lots 44-46 inclusive), as well as 23 and 43 (within Phase 2).
Lynn Duncan said that the developer has completed the basic infrastructure, utilities and paving for Phase 1 and they submitted the tri-party agreement to TD Banknorth. Mr. Puleo asked if they have a Clerk of the Works notes and reports. Lynn said they have submitted that the work has been completed.
Regarding the Memorandum of Understanding Relating to Temporary Cul-De-Sacs, Lynn Duncan explained that the cul-de-sacs are not completed yet and that the agreement says that no Certificates of Occupancy shall be requested by Developer or granted by the City for any of the lots being released from the existing Covenant by the Phase I Tri-party Agreement unless and until the Developer constructs the temporary cul-de-sacs shown on the Phasing Plan of the Subdivision for Phase I.
There being no further questions or comments regarding this matter, Christine Sullivan made a motion to accept this Memorandum of Understanding, seconded by Mr. Moustakis, and approved (7-0).
Mr. Kavanaugh made a motion to execute the Tri-Party Agreement of $264,000 (Exhibit A), seconded by Ms. Sullivan and approved (7-0).
Lynn Duncan said they the Board need to make the last vote to release the lots for Phase I.
There being no further questions or comments regarding this matter, Mr. Kavanaugh made a motion to release lots for Phase 1 [ (Lots 1-4 inclusive, Lots 6& 7, Lots 27, 28, & 29, Lots 30 & 31, Lots 24-26 inclusive and Lots 44-46 inclusive), as well as 23 and 43 (within Phase 2)], seconded by Ms. Lombardini, and approved (7-0).
All members of the Planning Board present at the meeting signed the Tri-Party Agreement.
o Chapter 91 Application received for 8 Harbor View Terrace (Map 32, Lot 0378)
Christine Sullivan asked Lynn Duncan about the Waterfront Hotel and what is the current situation. Lynn explained that they want to add a conference center and additional hotel room. The developer will be submitting a site plan review to the Planning Board. They had a site visit; they are currently working with MEPA. They rent parking right now and want to purchase the parking area from Verizon (across the street) and then build parking. Lynn wondered if the Planning Board wanted to submit a letter of support for this project.
Christine Sullivan isn’t happy with that area and the properties. That area is appalling, Rockett Realty has not kept up some of the properties, how do we know they won’t let this go as well? Mr. Collins suggested that those are two different issues- some of the condos and slips are owned buy others. Ms. Sullivan and Mr. Kavanaugh both said the area is terrible looking and asked if we could send them a message to fix things. Lynn explained that there would be an opportunity when the Developer comes before the Board. Mr. Puleo commented that the Hotel should have parking issues solidified first.
Ms. Sullivan asked if the Board could request a marketing report as to whether there is a need for a large conference center (more than 200 people). Mr. Puleo wondered that when they present the whole package, the Board asks that when the conference center isn’t being used, if the public can use the parking area. That may help parking and business at the Wharf. The Board will raise these issues with the Developer when they are approached.
Adjournment
There being no further business to come before the Planning Board this evening, a motion was made by Mr. Collins to adjourn the meeting, seconded by Ms. Sullivan, and approved (7-0).
The meeting was adjourned at 7:20 p.m.
Respectfully submitted by:
Stacey Dupuis, Clerk
Salem Planning Board
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