TOWN OF RUTLAND
CONSERVATION COMMISSION
MINUTES: AUGUST 21, 2018
MEETING OPENED: 7:01 PM
Attendance
Board Members Present: Joseph Dell’Aquila, Chairman; Peter Craine; Willard Cannon; Eric Bigelow; Shawn Moore; Melissa Danza
Guests
Jeffrey Stillings; David Lussier;
Application Submissions
Notice of Intent, ZPT Energy Solutions II, LLC, 271 Glenwood Road (Hannigan Engineering, Inc.)
Notice of Intent, ZPT Energy Solutions II, LLC, Glenwood Road (Hannigan Engineering, Inc.)
Notice of Intent, Pro-Tech Energy Solutions, LLC, Glenwood Place (Hannigan Engineering, Inc.)
Votes
Motion to approve August 7, 2018 Minutes – Motion to approve minutes made by Peter, seconded by Shawn; vote unanimous at 7:03 PM.
ZPT Energy Solutions II, LLC Order of Conditions, 309 East County Road – Motion to sign Order of Conditions made by Peter, seconded by Eric; vote unanimous at 7:48 PM.
Lussier Enterprises, Order of Conditions, 125 Campbell Street – Motion to sign Order of Conditions made by Peter, seconded by Shawn; vote unanimous at 7:54 PM.
Motion to nominate Joseph Dell’Aquila as Chairman for FY2019 – Motion made by Peter, seconded by Shawn; vote 4 yes, 1 no; motion carried.
Motion to nominate Peter Craine as Vice-Chairman for FY2019 – Motion made by Joe, seconded by Melissa; vote unanimous at 9:01 PM.
Motion to close meeting – Motion made by Peter, seconded by Melissa; vote unanimous at 9:09 PM.
Hearings
Notice of Intent, Town of Rutland (DPW), Moulton Pond, Pommogussett Road (continued from August 7, 2018). Hearing opened at 7:15 PM.
Hearing needs to be continued to September 4, 2018 at 8:00 PM. Motion to continue made by Peter, seconded by Willard; vote unanimous at 7:16 PM.
Notice of Intent, ZPT Energy Solutions II, LLC, Campbell Street (continued from August 7, 2018). Hearing opened at 7:30 PM.
There will not have to be a 401 Quality Cert because they are not “dredging” – he will forward an email stating such from DEP-Boston that he received. They will be providing a mitigation plan if anything becomes an issue, which they will include in the SWPP and would like it to be included in the Order of Conditions. They are far enough from the wetlands. There will be no discrepancies between the shading and where the tree lines will be. The Conservation Restriction will not be an issue. Motion to close hearing made by Peter, seconded by Eric; vote unanimous at 7:36 PM.
Notice of Intent, D. Lussier Builders, LLC, 12 Finn Park Road. Hearing opened at 7:36 PM.
Dave Lussier met with DCR. They are all set. There will be 3 tubes 14 feet out for a deck. Eric asked what kind of tubes, and Dave said pre-made ones. There were no other questions or concerns. Motion to close made by Shawn, seconded by Willard; vote unanimous at 7:41 PM.
Discussions
ZPT Energy Solutions II, LLC, Order of Conditions, 309 East County Road
Joe asked if there were any questions/concerns. Eric is concerned they only have waddles up for Wetland protection. Chris from Hannigan Engineering said that while hay bales are taller, waddles flow with the land better and bend better than hay bales. Eric is concerned they were shorter and about a potential blowout. The waddles are behind the silt fencing so it should be good. Eric realized he was looking at the plan the wrong way and now agrees.
Record Retention & Public Records
Eric believes that we should have a better system in place as far as retaining records. He feels that the filing system is terrible and that more time should be spent working on this. He feels that a better system needs to be in place. Melissa is currently doing a spreadsheet. Eric went on MACC’s website and looked up the retention time for certain things; for example a Determination of Applicability should be retained for 1 year according to MACC. Peter suggested that Eric talk to Anita about retention times, and not rely on the MACC.
Board reorganization for FY2019
Eric stated that he would like to see the definitions for each person’s responsibilities are on the Board in writing. Eric said he would like a job description for each title. Peter said that he believes he saw a blurb on the MACC’s website giving the general idea of what a Conservation Commission board consists of and what their duties are. Eric knows that but believes that there should be a specific list of duties on paper. Joe explained what the different duties are that he has done. Joe nominated Eric as chairman. Nomination was not seconded. Peter nominated Joe as Chairman. Shawn seconded. Joe recused himself. Peter asked if all are in favor as chairman. Melissa, Shawn, Willard all assented. Eric didn’t respond so Peter asked him what his vote
is so that he can be counted. Eric voted no to Joe’s nomination. The motion carries.
Joe nominated Peter as vice-chairman. Eric stated again that he believes there should be a job description so that he knows what each person’s duties are. Melissa seconded; vote was unanimous.
Passive Recreation
Peter believes that the board will decide what Passive Recreation is and that is how it should be from all the research he has done. Peter thinks because of the late time this discussion should resume next meeting. Joe suggested that at the next meeting a letter to the Board of Selectman should be drafted in regard to what the definition of Passive Recreation is to the Conservation Commission and what will and won’t be allowed.
Site Walks
August 25, 2018 at 10:00 AM and August 27, 2018 at 12:00 PM
Meeting at 271 Glenwood Road and will walk both properties for the Solar Array and 260 Glenwood as well.
Reviewed Mail
Respectfully Submitted,
Karen Wamback
Acting Secretary
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