Rutland Cable Advisory Committee
Meeting Minutes – February 17, 2016
Present were: Chairman Paul Mattson, Addison Redfield and Brenda Savoie. Kathy Clark & Ray Becker were absent.
The meeting was called to order at 6:40 pm
Discuss Bid Issues with Consultant
Mike Ridinger with Unique Media Systems was present to answer questions from the Committee.
Paul asked if any other equipment should be purchased in addition to the items on the RFB. Mike said he does not see the need and if anything comes up, it can be added at a later date.
Addison asked Mike if he was confident with the Camera Company bid; Mike said he’s very confident with the bid meeting all requirements and also pointed out it is the cleanest of the three and the price is the lowest.
IT was determined that one rack is enough to handle the equipment and Mike offered to help with the conceptual drawing of the console to be built by Bay Path students.
Mike asked when the installation bid would be awarded. Addison estimates the installation will take place in April and a decision will be made soon.
The Committee thanked Mike for his time.
Minutes
A motion to approve the minutes of December 2, 2015 (Addison/Paul) passed 3/0.
A motion to approve the minutes of December 30, 2015 as amended (Brenda/Paul) passed 3/0.
Bills and Accounts
Reviewed Treasurers Report with a current balance of $272,515.35 and signed off on new bills. Paul will check on the amount for Charter Internet, which is over $100 per month.
A motion to accept the Treasurer’s Report (Addison/Brenda) passed 3/0.
A motion to renew membership in MASS Access in the amount of $100.00 (Addison/Brenda) passed 3/0.
Old Business
Carpet Color Choice
After viewing samples, the Committee agreed on Hazy Hue as the color choice for the Studio. It’s a neutral charcoal-speckled color.
Award Bid for Studio Equipment
A motion to award the bid for Studio Equipment to the Camera Company per specifications for the sum of $45,852*verify (Addison/Brenda) passed 3/0.
Brenda noted that in addition to meeting specifications, they are also the lowest bidder.
A motion to award the bid for Studio Equipment Installation to Unique Media Systems for the sum of $7,000 (Addison/Brenda) passed 3/0.
New Business
Furnishings
Chairs and drapes need to be selected.
Video Streaming
Brenda will check with Spencer Cable Access on how it works to post meetings on YouTube.
Paul mentioned that the Town of Rutland Bulletin Board was compromised. Andrew was able to create a new Bulletin Board into the Nexus.
Due to the new regulations from the DOR, Margaret advised Paul that it would be best to establish an Enterprise Fund for the PEG access. Paul will meet with Margaret for futher clarification.
The next meeting will be held on March 23rd at 6:30 pm in the Wood Studio.
Meeting was adjourned at 8:28 pm. All were in favor.
Respectfully Submitted,
Brenda Savoie
Recording Secretary
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