Board of Selectmen Minutes
October 13, 2015
Rutland Public Library
6:00 pm
Opening of Meeting by Chairman: Mr. Clark called the meeting to order at 6:00 p.m.
Present: Leroy Clark, Stephanie Bacon, Sheila Dibb, Wayne Walker, Michael Pantos
and Margaret Nartowicz, Town Administrator.
Sign Treasury Warrant #8 and Payroll: Ms. Dibb moved to sign Warrant 8T with payroll. Mr.
Walker seconded. Motion made and seconded. Vote unanimous
Acceptance of meeting minutes:
Mr. Pantos moved to accept the minutes of July 6, 2015 as presented. Mr. Walker seconded. Motion
made and seconded. Vote unanimous.
Mr. Pantos moved to accept the July 6, 2015 Executive Session minutes as presented, not to be released.
Mr. Walker seconded. Motion made and seconded. Vote
unanimous.
Ms. Dibb moved to accept the minutes of September 28, 2015 as presented. Mr. Walker seconded.
Motion made and seconded. Vote unanimous.
Ms. Dibb moved to accept the Executive Session minutes of September 28, 2015 as presented, not to be
released. Mr. Walker seconded. Motion made and seconded. Vote unanimous.
Mr. Pantos moved to accept the minutes of October 1, 2015 as presented. Mr. Walker seconded. Motion
made and seconded. Vote unanimous
Ms. Dibb moved to accept the Executive Session minutes of October I, 2015 as presented, not to be
released. Mr. Walker seconded. Motion made and seconded. Vote unanimous
OPEN SESSION:
Louis J. Cornacchioli- Mr. Cornacchioli questioned the Board about having a public meeting regarding
the importing of soil to the town. He referenced a town by-law created to monitor the exporting of soil
from town and wondered why there wasn't one on the importing of soil to the town. Mr. Cornacchio Ii
expressed concerns and continued asking questions about traffic, road
conditions, use of the soil and the
potential impact to our water resources. Mr. Clark responded that it will not affect the reservoir water
and noted the town did hold a public information session at the
Glenwood School. Ms. Dibb explained
there was a public information session held in June of 2013 regarding
this project and it was publicized
and well attended. Ms. Dibb reiterated that this project is on private property which the town has limited
control on but have drafted some guidelines. She commented that the town has added controls (per an
agreement) and that the various state agencies are involved. Ms. Nartowicz stated that the Conservation
Commission is working on a by-law about importing soil into town that will be reviewed by the Planning
Board sub-committee. Ms. Dibb told Mr. Comacchioli that the soil being
imported is for the purpose to
level land for farming.
Mr. Comacchioli secondly commented on the Glenwood School roof repair. He elaborated that he was
on the school building committee at that time of this project and there were some items they had to
removed due to funding but there was a balance left in the account. He
ended noting that the committee's
goal was to protect the educational footprint of the school and that the balance could have been used for
any building problems.
DPW:
Mr. Kellaher updated as follows:
• Soils Importing - Mr. Kellaher reviewed the draft of the "Notice of Soils Importing Activity"
with the Board and suggested a couple of changes. Ms. Dibb requested it be posted on the town's
website once it is updated. Ms. Nartowicz noted that we should publish a "press release". Mr.
Kellaher referenced the draft agreement with Lighthouse Environmental.
Mr. Walker remarked that there is no mention of a truck limit in the draft. Mr. Pantos believes
there was a limit on the number of trucks (I 0-15) on the road and what would trigger a police
detail. Ms. Nartowicz reiterated that she will update the memo with suggested language as
discussed with the Board. Mr. Pantos moved to accept the draft notice with revisions. Ms. Bacon
seconded. Motion made and seconded. Vote unanimous. Ms. Dibb made a statement that she
believes the landowners importing the soil, who are residents of Rutland, would not do anything
to damage or destroy their farmland.
• TIP-Pommogussett Road - Mr. Kellaher told the Board
the PNF and PIF have been submitted
and awaiting approvals.
• Intervale Bridge: Mr. Kellaher had a meeting with the parties involved. A public hearing will be
scheduled in the near future. The only issue is that the road will be closed while the project is
ongoing. He stated we have to notify the abutting towns when it commences which is
approximately in 2016.
• DEP Stormwater Presentation: Scheduled for the November 9, 2015 meeting.
• Dam Repair - Charnock Hill Road: Mr. Kellaher spoke to DCR and he is not aware nor are
they of any problems. He spoke to them regarding the dam repairs at Muschopague and the OCR
has no interest in taking it over or repairing it. Mr. Clark asked about the dam on the Rutland
Heights property to which Mr. Kellaher stated the OCR has no interest in taking it over. Ms.
Nartowicz advised to review the state's website (Bureau of Dam Safety) to obtain the ownership
record and then draft a letter to them about the responsibility. A
brief discussion ensued
regarding dams and watershed properties. Mr. Cornacchioli suggested that the Board invite the
state representatives to update them.
• Weston & Sampson Proposal re: Chief Water Operator Position: Mr. Kellaher informed the
Board that unless the position is filled by the end of the year, that Weston & Sampson have
offered to hire Mr. Cannell until the end of the year the current pay
rate for the town including
health benefits. Mr. Kellaher is seeking the Board's approval for this scenario. Ms. Dibb moved
to approve the relationship with Weston & Sampson regarding the
hiring of a Chief Water
Operator as a consultant at $65 per hour, including benefits, with a cap of 20 hours weekly until
December 31, 2015 to return to the Board's attention at the end of the calendar year. Ms. Bacon
seconded. Motion made and seconded. Vote unanimous.
• Mr._Pantos expressed his concerns about identifying the water loss
(approximately one third of
the daily consumption) from Muschopague that was brought up a previous meeting. Mr. Kellaher
noted this is a part of the water audit that Weston & Sampson will be doing. Mr. Pantos asked if
there were any new discoveries as to why the number of gallons is so large. Mr. Kellaher is
working on this with Weston & Sampson on the software to see if there are problems here or with
the meters.
NEW BUSINESS/Town Administrator:
Solar Contract for Consultant: Ms. Nartowicz summarized the agreement to be funded by the META
Grant for consultant to assist the town with potential solar development on municipal sites.
She briefed the Board on the phases of the contract. Mr. Pantos moved
to accept the agreement as
presented. Ms. Dibb seconded. Motion made and seconded. Vote unanimous. The Board signed the
agreement.
Special Town Meeting Motions: Ms. Dibb moved approve and to waive reading of Articles 1, 9. 11, 12
& 13 as presented. Mr. Pantos seconded. Vote unanimous. Ms. Nartowicz summarized the articles on
the warrant. A brief discussion followed concerning free cash not being certified as an available fund in
time for the meeting and use of the Stabilization Fund.
Mr. Pantos moved to go into Executive Session for Reason #3. Ms. Bacon seconded as follows;
To discuss strategy with respect to collective bargaining or litigation if an open meeting may have a
detrimental effect on the bargaining or litigating position of the public body and the chair so declares.
(Police Union). And also to enter into Executive Session for Reason #6. To consider the purchase,
exchange, lease or value of real estate, if the Chair so declares that
a meeting may have a detrimental
effect on the negotiating position of the public body (Wachusett Regional School District Agreement.
Mr. Clark aye. Ms. Dibb aye. Ms. Bacon aye. Mr. Pantos aye. Mr. Walker aye.
Adjournment: Mr. Pantos moved to adjourn. Mr. Walker seconded. Motion made and
seconded. Vote unanimous.
Meeting adjourned at 8:05 p.m.
Respectfully Submitted,
Stephane Bacon, Clerk - Board of Selectmen
Drafted by Jacqueline I. O'Brien, Administrative Assistant
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