TOWN OF RUTLAND
BOARD OF SELECTMEN MINUTES
May 26, 2015
Rutland Public Library
6:00pm
~ - ~ PRESENT: Michael S. Pantos - Chairman, Wayne Walker - Clerk, Leroy C. Clark,~
~r, Sheila Dibb. Also present: Diane M. Cook - Administrative Secretary.
OPEN SESSION: Mr. Pantos opened the meeting at 6:06pm.
----- Reorganization of Selectboard ----The
Board held a discussion on the tradition of reorganization.
Mr. Pantos nominated Ms. Bacon for Clerk. Mr. Clark 2"d the motion. Vote unanimous.
Mr. Pantos nominated Mr. Walker for the position of Chairman. Ms. Bacon 2nd the motion. Mr.
Walker declined.
M. Clark nominated Mr. Pantos to remain Chairman.
Mr. Walker nominated Ms. Dibb for position of Chairman.
Ms. Dibb nominated herself as Chairman.
Ms. Dibb nominated Mr. Walker as Vice Chairman. Mr. Clark 2nd the motion. Vote unanimous.
Mr. Pantos nominated Mr. Clark as Chairman. Ms. Bacon 2nd the motion. Vote unanimous.
Mr. Pantos made a motion to sign Treasury Warrant #24 and payroll. Mr. Walker 2nd the motion.
Vote unanimous.
Mr. Clark made a motion to accept the meeting minutes as presented and
read the dates as shown
below with executive session minutes being kept confidential not to be released to the public.
Mr. Walker 2"d the motion. Vote unanimous.
BOS MINUTES
submitted for approval May 26th
03/30/15 Regular DMC
03/30/15 Executive DMC
04/02/15 Regular WW
04/07/15 Executive MP
04/07/15 Regular MP
04/13/15 Regular DMC
04/13/15 Executive DMC
04/14/15 Regular DMC
04/14/15 Executive DMC
Page J of6
TOWN OF RUTLAND- BOARD OF SELECTMEN MINUTES
May 26, 2015 - Rutland Public Library 6:00pm
Page 2 of 6
04/27/15 Regular DMC
04/27/15 Executive DMC
04/28/15 Regular MP
04/28/15 Executive MP
05/09/15 Town Meeting DMC
05/12/15 Regular SD
05/18/15 PUBLIC Hearing LC
OPEN SESSION:
Alan Charlonne Run -A request has been made to DCR for permission to use the rail trail, but a
response has not been received. Mr. Doyle is requesting permission from
the town for an
alternate route along Maple, Kenwood and back around to the center in case DCR does not get
back to them. Mr. Pantos made a motion to allow the alternate route as described. Mr. Walker
2nd the motion. Vote unanimous.
Cable Advisory - Paul Mattson provided an update and told the Board that they have moved out
of the Campbell street facility and are now housed in the library. They are in the process of
finishing off cleaning up at Campbell Street. Library has offered a closet for locked storage.
DPW: Ms. Dibb made a motion to accept the bid from R.J. McDonald for No. @ Fuel Oil at
$0.1750 per gallon. Mr. Walker 2°d the motion. Vote unanimous.
Ms. Dibb made a motion to approve the recommendation for Fiscal Year
2016 contract award of
Process Chemicals as shown on the attached spreadsheet. Mr. Walker 2nd
the motion. Vote
unanimous.
Ms. Dibb made a motion to approve the recommendation for Fiscal Year
2016 contract award for
Road Materials as shown on the attached spreadsheet. Mr. Walker 2nd the motion. Vote
unanimous.
Ms. Dibb made a separate motion to specifically approve the award for
Bit. Concrete Type I, in
place with Tack cost included to P.J. Keating Company which was the 2nd lowest bid. Mr. Walker
2nd the motion. Vote unanimous.
Ms. Dibb made a motion to approve the recommendation for Fiscal Year 2016 contracts award
for Road Maintenance Construction materials as shown on the attached spreadsheet. Mr. Walker
2nd the motion. Vote unanimous.
Line items transfer - National Grid and street lighting will come up next time. They go up each
year. (Department transfers will go on next agenda.)
Town Administrator office update: Mr. Kellaher reported that the office renovation is going well.
Outlets and cables have been planned. They anticipate being ready for start date of June l 51•
Dirt road paving rehab project: Mr. Kellaher stated that the informational meeting went well. The
majority of residents were in favor of having something done to their roads. Mr. Pantos said that
TOWN OF RUTLAND- BOARD OF SELECTMEN MrNUTES
May 26, 2015 - Rutland Public Library 6:00pm
Page 3 of 6
it was well done and well attended. Mr. Kellaher did a great job at explaining the options. Mr.
Kellaher recommends going with millings to start with. The drainage will be in place. He has
reached out to engineers for draining for that portion of Irish Lane where it is needed. The
Engineering expense is covered by the DPW. Mr. Kellaher recommends moving forward with
all three projects.
Mr. Pantos made a motion to approve the work on Irish Lane to authorize DPW to start with
engineering and milling based on the expenses. Mr. Walker 2nd the motion. Vote unanimous.
Resident Peter Hitchcock from Irish Lane read a petition to not coat or pave Irish Lane:
• 9 signatures representing 6 residences.
• 2, 134 feet of road frontage - Residents have lived there for a
great length of time.
Resident Lynn Thomas from Cameron Drive stated that while she understands nostalgia, there is
no need for dirt and mud and ruining cars.
Resident Randy Thomas from Cameron Drive stated that there was an overwhelming support
from all residents. He appreciates the concern, but think it would be best to pave.
Resident David Shaw from Cameron Drive stated that this past winter was the worst for
impassability. There was a lot of auto damage and it is high time for it to be paved. Part of it is
already paved.
Mr. Kellaher commented that the DPW realizes the intersection will have
to be monitored to slow
down the traffic. It is millings, not pavement, so will look more rustic. He also commented that
the town can be liable for the damages down to cars on the unpaved roads.
Resident Mary Ann Myer from 26 Irish Lane stated that 'we' don't like living in the dirt and if
she needed a petition, she would've brought one. Ms. Myer stated that there was overwhelming
approval for paving at the informational meeting and she thought this matter was done.
Ms. Dibb said that she hears what the residents are saying. There are existing dirt roads and once
roads are paved there's no going back. Chief does not have enough coverage to watch over roads
as is. She questions the reasons why this decision is being made and discussion ensued.
Mr. Pantos offered to amend his motion made a motion to approve the
work on Irish Lane to
authorize DPW to start with engineering and milling based on the expenses. Mr. Walker 2nd the
motion subject to review of ConComm if they feel is needed. Mr. Pantos - aye. Ms. Bacon -
aye. Mr. Walker- aye. Ms. Dibb - nay. Vote passed.
Mr. Pantos made the same motion for Bushy Lane. Mr. Walker 2nd the motion. Vote unanimous.
Mr. Pantos made the motion to approve and allow to use millings for road improvement on
Barack Hill Road with review if necessary by ConComm. Mr. Walker 2nd the motion for
discussion. Discussion as held to ascertain exactly where the millings were being placed and also
discussion regarding a gate at the intersection. Mr. Pantos, Mr. Clark and Ms. Bacon vote aye.
Mr. Walker and Ms. Dibb vote nay. Vote passed.
TOWN OF RUTLAND- BOARD OF SELECTMEN MINUTES
May 26, 2015 - Rutland Public Library 6:00pm
Page 4 of 6
Forest Hill/Christmas Tree sewer update: Mr. Kellaher reported that this project is moving along.
It seems to be an easier project than anticipated.
Pool cover - they are looking for the best price and best cover. All pool maintenance is being
done by the DPW. There is time in the approved budget a llotted for this.
Glenwood School -Crocker Architectural for the school roof. Obtained a very good price
approximately $60,000. Need to differentiate between damage done in past storms to th is latest
storm. More research is being done on this. Once done, there will be a school committee
meeting to review.
FEMA - storm update has already been presented to the board.
Flags have been replaced and Mr. Kellaher asked about disposal. Chief Weber stated that the
Boy Scouts will di spose of them properly. Mr. Kellaher will deliver the flags to Chief Weber for
this purpose
POLICE: Cell Block Inspection - Juveniles are held up to 6 hours in the cell block. Each year
there is an inspection. We have received approval from the Department of Youth Services to
continue to use the cell blocks.
The Chief reported that he is working with Dept. of Public Safety on the Taser pol icy. The
policies needed to be changed and they are now ready to move forward.
Tomorrow morning at 9:00am there will be the oral boards for police sergeant. They have
already gone through the written tests.
FIRE: Chief Weber stated that it has been an extremely busy month. Many brush fires including
a couple on Long Pond which required getting to the fire by boat. Oakham lent a boat to use and
they operated it damaging their boat trailer on a boat ramp maintained by the DCR. DCR is now
repairing the boat ramp.
Chief Weber has been filling in for vacations and various shifts in order to save on payroll to help
with the deficit.
FINANCE COMMITTEE: Review of budgetary items - Chief objected to discussion on this
subject. Mr. Pantos agreed that if the discussion is about performance, it would not be discussed
during an open board meeting. lf the discussion is on budgetary items, then it should be
discussed. Mr. Pantos apologized for not forwarding two letters that he received as Chair on this
matter. He agreed to discuss the matter with labor counsel.
Mr. Walker made a motion to ratify the appointments to the Finance Committee, Carlisle Bindoo,
Sr,, Karen Nahrwold and Randy Thomas. Ms. Dibb 2"d the motion. Vote unanimous.
Ms. Dibb made a motion to waive the building permit fee for St. Patrick's Rectory renovation.
Mr. Walker 2nd the motion. Vote unanimous.
Municipal Hearing Officer - Mr. Pantos made a motion to appoint Anita Carlson as Municipal
Hearings officer as of May 261h . Ms. Dibb 2nd the motion. Vote unanimous.
TOWN OF RUTLAND- BOARD OF SELECTMEN MINUTES
May 26, 2015 - Rutland Public Library 6:00pm
Page 5 of 6
Mr. Pantos made a motion to take the recommendation to approve the appointment of Todd
Robbins to the Board of Registrars. Discussion was held as to the background of this
appointment approval. Ms. Dibb 2nd the motion. Vote unanimous.
DPW: An email was received regarding the construction at the intersection of Main and
Pommugusset. It is estimated to cost about $2.5mm. This was voted upon about a year and a half
ago. Mr. Pantos said that since it has been so long, would Mr. Kellaher please forward a
copy of
the information for review. The information will be provided to the Board via email before the
next meeting
Mr. Walker brought up a matter that is going around via email where Jeff Lacey is not allowed to
attend Board meetings during OCR time. His absence will be greatly missed in many areas by
the town. The email will be reviewed before next Board meeting. One member from each
board RDIC and Planning Board should be invited to attend our next meeting.
Town Clerk Salary - A discussion was held regarding the survey
presented on this topic. The
high and low are skewing the result significantly. The Board is requesting additional information
to back-up the results of the survey. A couple members of the BOS will attend the FinComm
meeting since not enough time to post a full meeting. Ms. Dibb asked if Ms. Carlson would still
go back to the sender of the study and request additional information.
Mr. Pantos made a motion to defer this for 2 weeks to allow discussion with FinComm and new
Town Administrator. Mr. Walker 2nd the motion. Vote unanimous.
Memorandum of Understanding between Pleasantdale Road Solar, LLC and Town of Rutland
specific to the Solar Array on Pleasantdale Road, Rutland, MA. This matter needs to be verified
with Town Counsel to ensure that he has reviewed this agreement and will be placed on the next
agenda.
Sewer Rate Increase: Town Counsel recommended a public hearing for appropriateness as well
as a form of transparency. Mr. Pantos spoke with Town Counsel and they agreed that this is a
more appropriate way to proceed.
Approval of Interdepartmental Transfer - Mr. Walker made a motion to transfer the amount of
$114.07 from account number 001-241-5200-000 purchase services to account to 001-243-5400-
000 plumbing supplies in the Building Department's budget. Mr. Walker 2nd the motion. Vote
unanimous.
Town/District School Lease Agreement: Mr. Pantos presented the letter from Town counsel in
this regard. The Town Administrator should follow through with this. There was to be a meeting
with all the school districts to bring them up to speed so they know our position. Mr. Pantos
made a motion that the information presented by Town Counsel on May 13th to Mr. Scanlon be
forwarded to all four school committee members representing Town of Rutland. Mr. Walker 2nd
the motion. Vote unanimous.
Farmer's Market-Ag Comm tabled this matter at their March meeting. At their May meeting
they had more information and voted to be in support of the Farmer's Market. Ms. Bacon would
recommend going to the BOH to see what permits are required, use of common and insurance.
TOWN OF RUTLAND- BOARD OF SELECTMEN MINUTES
May 26, 2015 - Rutland Public Library 6:00pm
Page 6 of 6
Mr. Clark confirmed that AgComm is not prepared to request money to pay for insurance and that
the AgComm is not setting this up and is not supporting it. They have since rescinded their vote
of support. There is not enough support and community involvement.
OLD BUSINESS: Mr. Pantos made a motion to change the reporting structure for the
Administrative Secretary to the Board of Selectmen. Currentlv this position is to reporting to the
Administrative Assistant. With the new Town Administrator, this
position should report to the
Town Administrator starting June I 51
• Mr. Walker 2°d for discussion. Vote unanimous.
NEW BUSINESS: Liai sons. Mr. Clark feels they should be chosen by the department heads.
Mr. Pantos feels that they should be directed by the Board. Mr. Pantos suggested and it was
agreed that this matter be taken up at our next meeting leaving them intact status quo until the
town Administrator has arrived.
Ms. Dibb made a motion to go into Executive Session for Reason #3 - To discuss strategy with
respect to collective bargaining or litigation if an open meeting may have a detrimental effect on
the bargaining or litigating position of the public body and the chair so declares - Sergeants
Union Contract to return to regular session only for purposes of adjournment. Ms. Bacon 2"d the
motion. All ayes. Vote unanimous.
Adjourn.
Resu:sie~
Diane M Cook, Administrar. Secretary
Board of Selectmen - Town of Rutland
Approved: - -~or - ~I_s.._ ., _ , 2015
Attachments:
Fiscal Year 2016 contract award for Fuel Oil
Fiscal Year 2016 contract award of Process Chemicals
Fiscal Year 2016 contract award for Road Materials
Fiscal Year 2016 contract award for Bit. Concrete Type I
Fiscal Year 2016 contracts award for Road Maintenance Construction
Letter for the non-paving of Irish Lane
Bidder
Name Address
R. J. McDonald, Inc. 71 Worcester Road
P. 0 . Box 638
Barre, MA 01005
(978) 355-6649
TOWN OF RUTLAND
DEPARTMENT OF PUBLIC WORKS
Material or Equipment Bid Unit
No. 2 Fuel Oil Per Gallon
-·. TE: Mav 7, 20
Recommendation for
Bid Price Remarks Contract Award
$0.1750 R. J. McDonald, Inc.
over Low Boston Fuel Oil and Service
Tank Car price
TOWN OF RUTLAND
BOARD OF SELECTMEN MINUTES
May 26, 2015
Rutland Public Library
6:00pm
£: . ~
PRESENT: Michael S. Pantos - Chairman, Wayne Walker - Clerk, Leroy C. Clark,~
~r, Sheila Dibb. Also present: Diane M. Cook- Administrative Secretary.
OPEN SESSION: Mr. Pantos opened the meeting at 6:06pm.
-----Reorganization of Selectboard ----The
Board held a discussion on the tradition of reorganization.
Mr. Pantos nominated Ms. Bacon for Clerk. Mr. Clark 2nd the motion. Vote unanimous.
Mr. Pantos nominated Mr. Walker for the position of Chairman. Ms. Bacon 2nd the motion. Mr.
Walker declined.
M. Clark nominated Mr. Pantos to remain Chairman.
Mr. Walker nominated Ms. Dibb for position of Chairman.
Ms. Dibb nominated herself as Chairman.
Ms. Dibb nominated Mr. Walker as Vice Chairman. Mr. Clark 2nd the motion. Vote unanimous.
Mr. Pantos nominated Mr. Clark as Chairman. Ms. Bacon 2nd the motion. Vote unanimous.
Mr. Pantos made a motion to sign Treasury Warrant #24 and payroll. Mr. Walker 2nd the motion.
Vote unanimous.
Mr. Clark made a motion to accept the meeting minutes as presented and read the dates as shown
below with executive session minutes being kept confidential not to be released to the public.
Mr. Walker 2nd the motion. Vote unanimous.
BOS MINUTES
submitted for approval May 26th
03/30/15 Regular DMC
03/30/15 Executive DMC
04/02/15 Regular WW
04/07/15 Executive MP
04/07/15 Regular MP
04/13/15 Regular DMC
04/13/15 Executive DMC
04/14/15 Regular DMC
04/14/15 Executive DMC
Page 1 of6
TOWN OF RUTLAND- BOARD OF SELECTMEN MINUTES
May 26, 2015 - Rutland Public Library 6:00pm
Page 2 of 6
04/27/15 Regular DMC
04/27/15 Executive DMC
04/28/15 Regular MP
04/28/15 Executive MP
05/09/15 Town Meeting DMC
05/12/15 Regular SD
05/18/15 PUBLIC Hearing LC
OPEN SESSION:
Alan Charlonne Run - A request has been made to DCR for permission to use the rail trail, but a
response has not been received. Mr. Doyle is requesting permission from the town for an
alternate route along Maple, Kenwood and back around to the center in
case DCR does not get
back to them. Mr. Pantos made a motion to allow the alternate route as described. Mr. Walker
2nd the motion. Vote unanimous.
Cable Advisory - Paul Mattson provided an update and told the Board that they have moved out
of the Campbell street facility and are now housed in the library. They
are in the process of
finishing off cleaning up at Campbel I Street. Library has offered a closet for locked storage.
DPW: Ms. Dibb made a motion to accept the bid from R.J. McDonald for No. @Fuel Oil at
$0.1750 per gallon. Mr. Walker 2°d the motion. Vote unanimous.
Ms. Dibb made a motion to approve the recommendation for Fiscal Year 2016 contract award of
Process Chemicals as shown on the attached spreadsheet. Mr. Walker 2nd the motion. Vote
unanimous.
Ms. Dibb made a motion to approve the recommendation for Fiscal Year
2016 contract award for
Road Materials as shown on the attached spreadsheet. Mr. Walker 2nd the motion. Vote
unanimous.
Ms. Dibb made a separate motion to specifically approve the award for Bit. Concrete Type I,
in
place with Tack cost included to P.J. Keating Company which was the 2nd lowest bid. Mr. Walker
2nd the motion. Vote unanimous.
Ms. Dibb made a motion to approve the recommendation for Fiscal Year
2016 contracts award
for Road Maintenance Construction materials as shown on the attached spreadsheet. Mr. Walker
2"d the motion. Vote unanimous.
Line items transfer- National Grid and street lighting will come up
next time. They go up each
year. (Department transfers will go on next agenda.)
Town Administrator office update: Mr. Kellaher reported that the office renovation is going well.
Outlets and cables have been planned. They anticipate being ready for start date of June JS'.
Dirt road paving rehab project: Mr. Kellaher stated that the
informational meeting went well. The
majority of residents were in favor of having something done to their roads. Mr. Pantos said that
TOWN OF RUTLAND- BOARD OF SELECTMEN MINUTES
May 26, 2015 - Rutland Public Library 6:00pm
Page 3 of 6
it was well done and well attended. Mr. Kellaher did a great job at explaining the options. Mr.
Kellaher recommends going with millings to start with. The drainage will be in place. He has
reached out to engineers for draining for that portion of Irish Lane where it is needed. The
Engineering expense is covered by the DPW. Mr. Kellaher recommends moving forward with
all three projects.
Mr. Pantos made a motion to approve the work on lrish Lane to authorize DPW to start with
engineering and milling based on the expenses. Mr. Walker 2nd the motion. Vote unanimous.
Resident Peter Hitchcock from Irish Lane read a petition to not coat or pave Iri sh Lane:
• 9 signatures representing 6 residences.
• 2, 134 feet of road frontage - Residents have lived there for a great length of time.
Resident Lynn Thomas from Cameron Drive stated that while she understands nostalgia, there is
no need for dirt and mud and ruining cars.
Resident Randy Thomas from Cameron Drive stated that there was an
overwhelming support
from all residents. He appreciates the concern, but think it would be best to pave.
Resident David Shaw from Cameron Drive stated that this past winter was
the worst for
impassability. There was a lot of auto damage and it is high time for it to be paved. Part of it is
already paved.
Mr. Kellaher commented that the DPW realizes the intersection will have to be monitored to slow
down the traffic. It is millings, not pavement, so will look more rustic. He also commented that
the town can be liable for the damages down to cars on the unpaved roads.
Resident Mary Ann Myer from 26 Irish Lane stated that 'we' don't like living in the dirt and if
she needed a petition, she would've brought one. Ms. Myer stated that there was overwhelming
approval for paving at the informational meeting and she thought this matter was done.
Ms. Dibb said that she hears what the residents are saying. There are existing dirt roads and once
roads are paved there's no going back. Chief does not have enough coverage to watch over roads
as is. She questions the reasons why this decision is being made and discuss ion ensued.
Mr. Pantos offered to amend his motion made a motion to approve the work on Irish Lane to
authorize DPW to start with engineering and milling based on the expenses. Mr. Walker 2nd the
motion subject to review of ConComm if they feel is needed. Mr. Pantos - aye. Ms. Bacon -
aye. Mr. Walker - aye. Ms. Dibb - nay. Vote passed.
Mr. Pantos made the same motion for Bushy Lane. Mr. Walker 2nd the motion. Vote unanimous.
Mr. Pantos made the motion to approve and allow to use millings for road improvement on
Barack Hill Road with review if necessary by ConComm. Mr. Walker 2nd the motion for
discussion. Discussion as held to ascertain exactly where the millings were being placed and also
discussion regarding a gate at the intersection. Mr. Pantos, Mr. Clark and Ms. Bacon vote aye.
Mr. Walker and Ms. Dibb vote nay. Vote passed.
TOWN OF RUTLAND- BOARD OF SELECTMEN MINUTES
May 26, 2015 - Rutland Public Library 6:00pm
Page 4 of 6
Forest Hill/Christmas Tree sewer update: Mr. Kellaher reported that this project is moving along.
It seems to be an easier project than anticipated.
Pool cover - they are looking for the best price and best cover. All pool maintenance is being
done by the DPW. There is time in the approved budget allotted for this.
Glenwood School - Crocker Architectural for the school roof. Obtained a very good price
approximately $60,000. Need to differentiate between damage done in past storms to this latest
storm. More research is being done on this. Once done, there will be a school committee
meeting to review.
FEMA - storm update has already been presented to the board.
Flags have been replaced and Mr. Kellaher asked about disposal. Chief Weber stated that the
Boy Scouts will dispose of them properly. Mr. Kellaher will deliver the flags to Chief Weber for
this purpose
POLICE: Cell Block Inspection - Juveniles are held up to 6 hours in the cell block. Each year
there is an inspection. We have received approval from the Department of
Youth Services to
continue to use the cell blocks.
The Chief reported that he is working with Dept. of Public Safety on the Taser policy. The
policies needed to be changed and they are now ready to move forward.
Tomorrow morning at 9:00am there will be the oral boards for police sergeant. They have
already gone through the written tests.
FIRE: Chief Weber stated that it has been an extremely busy month. Many brush fires including
a couple on Long Pond which required getting to the fire by boat. Oakham lent a boat to use and
they operated it damaging their boat trailer on a boat ramp maintained by the DCR. DCR is now
re pairing the boat ramp.
Chief Weber has been filling in for vacations and various shifts in order to save on payroll to help
with the deficit.
FINANCE COMMITTEE: Review of budgetary items - Chief objected to
discussion on this
subject. Mr. Pantos agreed that if the discussion is about performance, it would not be discussed
during an open board meeting. If the discussion is on budgetary items, then it should be
discussed. Mr. Pantos apologized for not forwarding two letters that he received as Chair on this
matter. He agreed to discuss the matter with labor counsel.
Mr. Walker made a motion to ratify the appointments to the Finance
Committee, Carlisle Bindoo,
Sr,, Karen Nahrwold and Randy Thomas. Ms. Dibb 2nd the motion. Vote unanimous.
Ms. Dibb made a motion to waive the building permit fee for St. Patrick's Rectory renovation.
Mr. Walker 2"d the motion. Vote unanimous.
Municipal Hearing Officer - Mr. Pantos made a motion to appoint Anita Carlson as Municipal
Hearings officer as of May 261h. Ms. Dibb 2nd the motion. Vote unanimous.
TOWN OF RUTLAND- BOARD OF SELECTMEN MINUTES
May 26, 2015 - Rutland Public Library 6:00pm
Page 5 of 6
Mr. Pantos made a motion to take the recommendation to approve the appointment of Todd
Robbins to the Board of Registrars. Discussion was held as to the background of this
appointment approval. Ms. Dibb 2nd the motion. Vote unanimous.
DPW: An email was received regarding the construction at the intersection of Main and
Pommugusset. Jt is estimated to cost about $2.Smm. This was voted upon about a year and a half
ago. Mr. Pantos said that since it has been so long, would Mr. Kellaher please forward a copy of
the information for review. The information will be provided to the Board via email before the
next meeting
Mr. Walker brought up a matter that is going around via email where
Jeff Lacey is not allowed to
attend Board meetings during OCR time. His absence will be greatly missed in many areas by
the town. The email will be reviewed before next Board meeting. One member from each
board RDIC and Planning Board should be invited to attend our next meeting.
Town Clerk Salary - A discussion was held regarding the survey presented on this topic. The
high and low are skewing the result significantly. The Board is requesting additional information
to back-up the results of the survey. A couple members of the BOS will attend the FinComm
meeting since not enough time to post a full meeting. Ms. Dibb asked if Ms. Carlson would still
go back to the sender of the study and request additional information.
Mr. Pantos made a motion to defer this for 2 weeks to allow discussion with FinComm and new
Town Administrator. Mr. Walker 2nd the motion. Vote unanimous.
Memorandum of Understanding between Pleasantdale Road Solar, LLC and Town of Rutland
specific to the Solar Array on Pleasantdale Road, Rutland, MA. This matter needs to be verified
with Town Counsel to ensure that he has reviewed this agreement and will be placed on the next
agenda.
Sewer Rate Increase: Town Counsel recommended a public hearing for
appropriateness as well
as a form of transparency. Mr. Pantos spoke with Town Counsel and they
agreed that this is a
more appropriate way to proceed.
Approval of Interdepartmental Transfer - Mr. Walker made a motion to transfer the amount of
$114.07 from account number 001-241-5200-000 purchase services to account to 001-243-5400-
000 plumbing supplies in the Building Department's budget. Mr. Walker 2nd the motion. Vote
unanimous.
Town/District School Lease Agreement: Mr. Pantos presented the letter from Town counsel in
this regard. The Town Administrator should follow through with this. There was to be a meeting
with all the school districts to bring them up to speed so they know our
position. Mr. Pantos
made a motion that the information presented by Town Counsel on May 131h to Mr. Scanlon be
forwarded to all four school committee members representing Town of Rutland. Mr. Walker 2nd
the motion. Vote unanimous.
Farmer's Market - Ag Comm tabled this matter at their March meeting. At their May meeting
they had more information and voted to be in support of the Farmer's
Market. Ms. Bacon would
recommend going to the BOH to see what permits are required, use of common and insurance.
TOWN OF RUTLAND- BOARD OF SELECTMEN MINUTES
May 26, 201 S - Rutland Public Library 6:00pm
Page 6 of 6
Mr. Clark confirmed that AgComm is not prepared to request money to pay for insurance and that
the AgComm is not setting this up and is not supporting it. They have since rescinded their vote
of support. There is not enough support and community involvement.
OLD BUSINESS: Mr. Pantos made a motion to change the reporting structure for the
Administrative Secretary to the Board of Selectmen. Currently this
position is to reporting to the
Administrative Assistant. With the new Town Administrator, this position should report to the
Town Administrator starting June l51
• Mr. Walker 2nd for discussion. Vote unanimous.
NEW BUSINESS: Liaisons. Mr. Clark feels they should be chosen by the department heads.
Mr. Pantos feels that they should be directed by the Board. Mr. Pantos suggested and it was
agreed that this matter be taken up at our next meeting leaving them intact status quo until the
town Administrator has arrived.
Ms. Dibb made a motion to go into Executive Session for Reason #3 - To discuss strategy with
respect to collective bargaining or litigation if an open meeting may have a detrimental effect on
the bargaining or litigating position of the public body and the chair so declares - Sergeants
Union Contract to return to regular session only for purposes of adjournment. Ms. Bacon 2nd the
motion. All ayes. Vote unanimous.
Adjourn.
Resa lly submitted,
Diane M uu:io-:1:/:::.i
Secretary
Board of Selectmen - Town of Rutland
Approved: __.O. ..f... ---'-t_-"5" _' _ , 20 IS
Attachments:
Fiscal Year 2016 contract award for Fuel Oil
Fiscal Year 2016 contract award of Process Chemicals
Fiscal Year 2016 contract award for Road Materials
Fiscal Year 2016 contract award for Bit. Concrete Type I
Fiscal Year 2016 contracts award for Road Maintenance Construction
Letter for the non-paving of Irish Lane
SUMMARY OF BIDS FOR THE FISCAL YEAR 2016
Bidder
Name Address
R. J. McDonald, Inc. 71 Worcester Road
P. 0 . Box 638
Barre, MA 01005
(978) 355-6649
TOWN OF RUTLAND
DEPARTMENT OF PUBLIC WORKS
"NO. 2 FUEL OIL"
Material or Eouioment Bid Unit
No. 2 Fuel Oil Per Gallon
DATE: May 7, 2015
Recommendation for
Bid Price Remarks Contract Award
$0.1750 R. J. McDonald, Inc.
over Low Boston Fuel Oil and Service
Tank Car price
0 r DIUV rv~ If IC r- 1\J\,..,r'\L .. I L-f"'\I'\ LV I V
Bidder
Name Address
Borden & Remington Corp. 63 Water Street
P. 0. Box 2573
Fall River, MA 02722
(508) 675-0096
George S. Coyne Chemical 3015 State Road
Co., Inc. Croyden, PA 19021
(215) 785-3000
Holland Company, Inc. 153 Howland Avenue
Adams. MA 01220
(800) 639-9602
JCI Jones Chemicals, Inc. 40 Railroad Avenue
Merrimack, NH 03054
(800) 364-2944
TOWN OF RUTLAND
DEPARTMENT OF PUBLIC WORKS
I 1'-'-1-~""''-' _, •-••••-r,.--
Material or Equipment Bid Unit
Process Chemicals
1. Aluminum Sulfate Gallon
2. Sodium Hydroxide Gallon
3. Liquid Chlorine Gallon
4. Polyorthophosphate Gallon
5. Cationic Polymer Gallon
6. Sodium Fluoride Pound
Polydyne, Inc. One Chemical Plant Road
Riceboro, GA 31323
(912) 880-2035
-· . . -· · · · - . -- -
Recommendation for
Bid Price Remarks Contract Award
1. Holland Company
1. No bid
2. $0.9302 2. Univar USA, Inc.
3. $3.0000
4. No bid 3. Univar USA, Inc.
5. No bid
6. $0.8393 4. Shannon Chemical
Corporation
1. No bid 5. Polydyne. Inc.
2. No bid
3. No bid 6. Borden &
4. $7.391 Remington Corp.
5.$11 .71
6. No bid
1. $1.39 1,300 gallons
2. No bid minimum delivery
3. No bid
4. No bid
5. No bid
6. No bid
1. No bid
2. $1.00
3. No bid
4. No bid
5. No bid
6. No bid
1. No bid
2. No bid
3. No bid
4. No bid
5. $8.91
6. No bid
SUMMARY OF BIDS FOR THE FISCAL YEAR 2016
Bidder
Name Address
Shannon Chemical Corporation P. 0 . Box 376
Malvern, PA 19355
(610) 363-9090
Univar USA, Inc. 175 Terminal Road
Providence, RI 02905
(800) 556-2426
TOWN OF RUTLAND
DEPARTMENT OF PUBLIC WORKS
"PROCESS CHEMICAL -
Material or Equipment Bid Unit
Recommendation for
Bid Price Remarks Contract Award
1. No bid
2. No bid
3. No bid
4. $7.25
5. No bid
6. No bid
1. No bid
2. $0.8746
3. $1.7400
4. No bid
5. No bid
6. $1.4900
s RYOF SFO E FIS E.
Bidder
Name Address
W. J. Graves Construction 192 Depot Road
Co., Inc. P. 0 . Box 401
East Templeton, MA 01438
(978) 939-5568
Bond Construction Corporation Route 31 North
98 North Spencer Road
Spencer, MA 01562
(508) 885-2480
W. J. Graves Construction 192 Depot Road
Co., Inc. P. 0 . Box 401
East Templeton, MA 01438
(978) 939-5568
Bond Construction Corporation Route 31 North
98 North Spencer Road
Spencer, MA 01562
(508) 885-2480
W. J. Graves Construction 192 Depot Road
Co., Inc. P. 0 . Box 401
East Templeton, MA 01438
(978) 939-5568
Bond Construction Corporation Route 31 North
98 North Spencer Road
Spencer, MA 01562
(508) 885-2480
P. J. Keating Company 998 Reservoir Road
Lunenburg, MA 01462
(978) 582-5200
Massachusetts Broken Stone 332 Sawyer Hill Road
Company P. 0 . Box 276
Berlin, MA 01503
(978) 838-9999
TOWN OF RUTLAND
DEPARTMENT OF PUBLIC WORKS
Material or Equipment Bid Unit
Washed Sand Per Ton
F.O.B.
Delivered
1 1/2" Round Stone Per Ton
FOB
Delivered
Gravel Borrow Per Ton
Type C F.O.B.
Delivered
DATE: M 2015
Recommendation for
Bid Price Remarks Contract Award
W.J. Graves
$10.24 Construction Co., Inc.
$13.74 F.O. B. and Delivered
$12.50
$16.50
Bond Construction
$17.50 Corporation - F.O.B.
$20.75 and Delivered
$14.94
$18.94
Bond Construction
$9.25 Corporation - F.O.B.
$12.49 and Delivered
$8.94
$12.35
$9.50
$19.00
$10.25 (crusher run)
SUMMARY OF BIDS FOR THE FISCAL YEAR 2016 OADM
Bidder
Name Address
Bond Construction Corporation Route 31 North
98 North Spencer Road
Spencer, MA 01562
(508) 885-2480
W. J. Graves Construction 192 Depot Road
Co., Inc. P. 0 . Box 401
East Templeton, MA 01438
(978) 939-5568
Bond Construction Corporation Route 31 North
98 North Spencer Road
Spencer, MA 01562
(508) 885-2480
P. J. Keating Company 998 Reservoir Road
Lunenburg, MA 01462
(978) 582-5200
Massachusetts Broken Stone 332 Sawyer Hill Road
Company P. 0 . Box 276
Berlin. MA 01503
(978) 838-9999
W. J. Graves Construction 192 Depot Road
Co., Inc. P. 0 . Box 401
East Templeton, MA 01438
(978) 939-5568
Bond Construction Corporation Route 31 North
98 North Spencer Road
Spencer, MA 01562
(508) 885-2480
TOWN OF RUTLAND
DEPARTMENT OF PUBLIC WORKS
... -·-·· ·--
Material or Equipment Bid Unit
Brown Crusher Run Per Ton
F.O.B.
Delivered
Processed Gravel Per Ton
F.O.B.
Delivered
Bank Gravel Per Ton
F.O.B.
Delivered
Recommendation for
Bid Price Remarks Contract Award
Bond Construction
$8.94 Corp. - F.O.B. and
$12.35 Delivered
Bond Construction
$9.25 Corporation - F.O.B.
$12.49 and Delivered
$8.94
$12.35
$10.50
$20.00
$10.25 (crusher run)
W. J. Graves
$6.50 Construction Co .• Inc.
$9.75 F.O.B. and Delivered
$7.75
$11 .75
SU YO S FO F ,..._,.._,,,~I"-'""'-""''""'
Bidder
Name Address
All States Asphalt, Inc. P. 0 . Box 91
Sunderland, MA 01375
(800) 343-9620
Murray Paving & Reclamation 55 Whitney Street
Inc. Holliston, MA 01746
(508) 429-9400
Lazaro Paving Corporation 800 Mount Laurel Circle
Shirley, MA 01464
(978) 425-2551
Massachusetts Broken Stone 332 Sawyer Hill Road
Company P. 0. Box 276
Berlin, MA 01503
(978) 838-9999
P. J . Keating Company 998 Reservoir Road
Lunenburg, MA 01462
(978) 582-5200
TOWN OF RUTLAND
DEPARTMENT OF PUBLIC WORKS
,,_ .. ,_ ·········-··· .. ·
.. -- --··-··--- ··-··
Material or Equipment Bid Unit
1. Bit. Concrete Type I, in place 8. $1.40
with tack cost included 16. $2.15
2. Bit. Concrete Type I, picked up 17. $3.92
3. Type I Berm, in place <50' 18. $4.40
4. Type I Berm, in place >50' 19. $1.90
5. 12" Cape Cod Berm, in 20. $6.30
place <50'
6. 12" Cape Cod Berm. in
place >50' 8. $1.41
7. Cold Planing
8. Full Depth Grinding
9. Adjust M.H. Frame & Cover
10. Adjust C.B. Frame & Cover
11 . Liquid Emulsion 1. $71.43
12. Cold Patch, picked up 7. $2.08
13. Cold Patch, delivered
14. Dura Patch, picked up
15. Dura Patch, delivered
16. Emulsified Asphalt Stone Seal 1. $64.23
17. Emulsified Asphalt Stone Seal 2. $65.00
Double I 3. $15.00
18. Asphalt Rubber Surface 4. $12.50
Treatment Stone Seal 5. $15.00
19. Emulsified Asphalt Sand Seal 6. $12.50
20. Paver Placed Surface 9. $285.00
Treatment Installed 10. $295.00
21 . Bit. Concrete Fiber Reinforced 12. $95.00
Crack Filler 13. $100.00
14. $130.00
15. $138.00
1. $64.38
2. $68.00
7.$2.14
12. $130.00
13. $139.50
Recommendation for
Bid Price Remarks Contract Award
$ 19,600.00 1. P. J . Keating Company
$ 53,750.00 2. Mass Broken Stone Co.
$ 98,000.00 3. Mass Broken Stone Co.
$ 78,760.00 4. Bevilacqua Paving
$ 11 ,922.50 5. Mass Broken Stone Co.
$ 56,700.00 6. Bevilacqua Paving
7. Lazaro Paving Corp.
8. All States Asphalt, Inc.
$ 19,740.00 9. Mass Broken Stone Co.
10. Mass Broken Stone Co.
11 . No Bid
12. Mass Broken Stone Co.
13. Mass Broken Stone Co.
$ 214,290.00 14. Mass Broken Stone Co.
$ 26,000.00 15. Mass Broken Stone Co.
16. All States Asphalt, Inc.
17. All States Asphalt, Inc.
18. All States Asphalt, Inc.
$ 192,690.00 19. All States Asphalt, Inc.
$ 32,500.00 20. All States Asphalt, Inc.
$ 3,000.00 21 . Crack Sealing, Inc.
$ 15,000.00
$ 3,000.00
$ 31 ,250.00
$ 5,700.00
$ 5,900.00
$ 14,250.00
$ 15,000.00
$ 19,500.00 High Performance
$ 20,700.00 High Performance
$ 193,140.00
$ 34,000.00
$ 26,750.00
$ 19,500.00
$ 20,925.00
s G 016 ' ~
Bidder
Name Address
Bevilacqua Paving 586 Quaker Highway
Uxbridge, MA 01569
(508) 409-6432
Crack Sealing, Inc. P. 0 . Box 700
Raynham, MA 02767
(508) 823-9700
Sealcoating, Inc. 825 Granite Street
Braintree, MA 02184
(781) 428-3400
TOWN OF RUTLAND
DEPARTMENT OF PUBLIC WORKS
CE CONSTRUCTION"
Material or Equipment Bid Unit
1. Bit. Concrete Type I, in place 1. $79.00
with tack cost included 2. $65.00
2. Bit. Concrete Type I, picked up 3. $15.00
3. Type I Berm, in place <50' 4. $9.00
4. Type I Berm, in place >50' 5. $15.00
5. 12" Cape Cod Berm, in 6. $9.00
place <50' 7. $2.25
6. 12" Cape Cod Berm, in
place >50'
7. Cold Planing 21. $8.33
8. Full Depth Grinding
9. Adjust M.H. Frame & Cover
10. Adjust C.B. Frame & Cover
11 . Liquid Emulsion
12. Cold Patch, picked up 21. $8.87
13. Cold Patch, delivered
14. Dura Patch, picked up
15. Dura Patch, delivered
16. Emulsified Asphalt Stone Seal
17. Emulsified Asphalt Stone Seal
Double I
18. Asphalt Rubber Surface
Treatment Stone Seal
19. Emulsified Asphalt Sand Seal
20. Paver Placed Surface
Treatment Installed
21 . Bit. Concrete Fiber Reinforced
Crack Filler
DATE: M
Recommendation for
Bid Price Remarks Contract Award
$ 237,000.00
$ 32,500.00
$ 3,000.00
$ 10,800.00
$ 3,000.00
$ 22,500.00
$ 28, 125.00
$ 166,600.00
$ 177,400.00
Board of Selectmen
250 Main St.
Rutland, MA 01543
Re paving of Irish Lane and other dirt roads
Dear Selectmen,
May 27, 2015
I am in strong opposition to the paving of our few remaining dirt
roads. Irish Lane is one of our oldest roads and as such has a
history. It actually runs from Jefferson to Route 122, although part of
it is now called Emerald Road.
While I can understand some peoples' complaints about the dust and
roughness of dirt roads, other people also bought and live on dirt
roads because of their scenic beauty. I believe when people buy
houses on dirt roads they take the good with the bad. What did they
expect? Dirt roads slow traffic down, whereas once the road is
paved, traffic increases and speeds exceed what they should be on a
rural road.
Once a road is paved you cannot go back and part of our rural
character is lost. To quote a song "they paved paradise and put up a
parking lot".
Please reconsider paving Irish Lane and any other dirt roads you may
be contemplating.
_ R~,r~s, ~ . ~i~ ~
26 Kenwood Drive
Rutland, MA 01543
Cc Gary Kellaher, DPW
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