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April 16, 2013
Board of Registrars   
 April 16, 2013   Meeting Minutes
  • Meeting was called to order at 9:00AM
  • Attendees: Rosemary Fudeman, Claire Golding, Lynne Grettum, Anne Littlefield
  • Claire Golding was reappointed to a term to end 3/31/16. Claire was sworn in by Lynne.
  • Minutes for the February 19, 2013 meeting were unanimously approved as written
  • The Board unanimously re-appointed Claire to the position of Chairman
  • The Board reviewed the election deadlines for the April 30th, 2013 Special State Primary and Annual Town Election. The deadline to register to vote in these two elections was Wednesday, April 10th 2013. The Town Clerk’s office was open until 8PM that evening for registration as required.
  • Lynne explained that combining the Special State Primary and the Annual Town Election meant that two separate elections were being held on the same day. The Selectboard had voted to combine the elections and to expand the Town Election voting hours from 12PM-8PM to 7AM to 8PM to coincide with the State election hours.
  • Lynne related an issue with respect to the Nomination Paper deadline for the Town Meeting. A potential candidate came to pull nomination papers the afternoon prior to the nomination paper deadline; she was away from the office at that time. The Town Administrator told the individual that we would make sure he could pull papers that day, but the individual left. When Lynne returned to the office that afternoon she tried to contact the individual, but only reached voicemail; left a message. She also contacted the Secretary of State’s office to see if there could be an extension considering the situation but was told no. Lynne tried to reach the individual the next day, but again only reached voicemail; again left a message. The individual called back that day at 4PM, and related his displeasure with the situation. No further action taken by either party.
  • Reviewed the deadline for the June 25th Special State Election. The last day to register to vote is Wednesday June 5th. Town Clerk’s office will be open until 8PM on that day.
  • Last day to register for the Annual Town Meeting is Wednesday, April 24th. The Town Clerk’s office will be open until 8PM that day.
  • Voter Project Update:
  • 23 letters sent out, received 9 registrations so far =40%
  • April 3rd – sent out 2 more letters
  • May 5th – additional letters will be sent out so that residents may register in time for the June 25th State Election
  • All felt that it was a worthwhile project to continue. Next mailing in August.
  • Lynne told the group about an amendment currently being considered by the MA Legislature to have early voting for state elections. All agreed that the concept was good, but implementation may prove difficult for smaller communities.
  • A motion was made and seconded to dissolve the meeting. The vote was unanimous. Meeting was adjourned at 9:48am.
  • Respectfully submitted,
  • Lynne Grettum, Clerk