Facilities Steering Committee
Meeting minutes for 2/27/18
6:00 pm at town hall annex
Attending for the committee: Chris Conway, Karen Cruise, Larry Todd, Mary Jo Wojtusik
Not attending: Steve Mirick
Attending for the town: BOS, Edith Morgan, advisory committee member Judy Dino, town administrator Nina Nazarian
Karen opened the meeting at 6:03 pm
The minutes of the 2/20/18 meeting were approved.
We began by discussing the two proposed annual town meeting warrant articles. Chris pointed out the town should have someone on site to oversee the work, particularly for Bagg Hall. Was this cost included in the estimated by JWA ? We think so because of the 1.25 multiplier in the quote. We will check with JWA to be sure.
The committee agreed to split article 1 into 3 articles with similar wording, one article for each of the 3 buildings, Bagg Hall, public safety and the annex. We will describe the work requested as repair and stabilization. We will give a reference to the appropriate sections of the JWA report, priorities A and B, and prepare a handout for town meeting, We also need to give $ figures in each article.
Discussion of article for design of public safety. The committee needs to present this as part of the response to the needs assessment and reference the relevant material in the JWA report.
We discussed preparing a one page summary handout showing the complete proposals from JWA, including community space (Bagg Hall addition).
The committee discussed their comments on the draft report from JWA. It was noted that the condition of water and septic systems is a risk and could add to the costs of the proposals.
We need to be sure there is nothing the the JWA report that is not in agreement with our warrant articles.
There was a question as to whether there is a risk in spending money for a design for public safety when the construction may not be funded.
The advertised public presentation was begun at 7:08. This was the same presentation as previously given by JWA. Mary Jo described the information in the slides and asked that questions be raised at any time.
(The next public presentation will be with JWA on Sunday, March 11 at 2pm).
There was a question regarding municipal government needs. Nina explained staffing and hours.
There was a comment that there are three buildings that are part of the town’s character, the library, Bagg Hall and the Center School.
A further comment noted the add/reno option for the Center School may be difficult to design and may cost more to maintain than a new building.
There was discussion regarding the budget and sources of funding. People will want to know the financial impact on them.
Next week the committee will meet with the board of selectmen and the advisory committee, We agreed we should quickly run through the slides with them.
The meeting was adjourned at 8:21 pm
Submitted by Larry Todd, secretary
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