Facilities Steering Committee
Meeting minutes for 8/22/17
7pm at town hall annex
Attending for the committee: Chris Conway, Karen Cruise, Steve Mirick, Larry Todd, Mary Jo Wojtusik
Also attending for the town: Edith Morgan, board of selectmen
Nina Nazarian, town administrator
John Rowell
Karen opened the meeting at 7:00pm.
The minutes of the 8/15 meeting were approved with one addition by Karen.
Chris gave an update on the 8/21 meeting/building walk-through with the attending consultants. Sixteen design firms were represented. The tour was led by Chris and Phil Conner with John as the sweeper. They walked around and through the four buildings; many pictures were taken. Chris mentioned the previous work done on the roof and chimney at Bagg Hall. The last building reviewed was the Center School and there was a description of the problems leading to the building being closed to public use.
All participants signed in and the tour was about 1-½ hours. Nina e-mailed a copy of the sign-in sheet to the committee.
Nina also sent the committee an e-mail from Mary Ann Upton of designLAB architects with questions regarding the RFQ. The committee reviewed the four questions; Nina will supply the answers to questions 1, 2 and 3. The committee voted to answer question 4 as “yes, but may not be highly advantageous”. Nina will send the responses to all those who requested the RFQ.
We reviewed the list of subjective questions prepared by Steve and agreed we should consider additional questions.
(We interrupted this discussion with thoughts on how to review the consultants to narrow them down, and how much time to allow for presentations once the final few are chosen. We also questioned how the presentations meetings should be held and should they be public meetings. John will run this by the attorney of the day at the Secretary of State’s office.)
Back to Steve’s list of questions; the intent is to get a better feel for the consultants and their background and projects. The committee reviewed the questions and decided to send the list around so members could add other questions. Karen will produce a revised list once it has been completed.
Nina read an e-mail to the committee which said we should not exclude smaller firms based on the criteria in the RFQ. She will forward the e-mail to the committee.
Karen communicated with the town moderator and was told that we were not on the agenda for the special town meeting and therefore could not address the public during the meeting. We are still considering a mailing to keep the community in touch with the committee and its activity.
There was an e-mail from Beth Mellor which will be on the next meeting’s agenda.
Larry will not be available for meetings on 10/17, 10/24 and 10/31; someone will have to act as secretary.
The meeting was opened to the public at 8:24
Nina noted that if anyone wanted a copy of a public record they should contact her.
A question for the consultants was suggested; how many multi-use facilities have you worked with ?
The meeting was adjourned at 8:29
Submitted by Larry Todd, secretary
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