Poland Board of Selectmen
Minutes of Meeting
February 7, 2012
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Chairman Erland Torrey called the meeting to order at 7:00PM with, Larry Moreau, Lester Stevens, and Steve Robinson present. Selectmen Sanborn was absent with notification. The Town Manager and Recording Secretary were also present.
Minutes of Previous MeetingS - Selectman Moreau moved to approve the meeting minutes of January 17, 2012 as presented. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) Maine House Representative, Mike McClellan, was introduced.
Reports and Communications
Town Manager’s Report – In addition to a written report, the manager provided a verbal summary of activities that took place subsequent to submitting her report.
Financial Reports FY12 – A corrected report was submitted at the meeting.
Communications - The following materials were included in the meeting packets:
FEMA Flood Insurance Information – CEO, Nick Adams will prepare a report for the Board’s next meeting of the changes in the maps and how they may or will affect the town.
MMWAC – Summary Report
PSBCo TIF I – Amended Development Program
Preferred Businesses
OLD BUSINESS
Health Insurance Evaluation – Selectman Moreau asked that the Board hold a workshop with insurance agent Carl Duchette to give him the opportunity to explain the insurance plan he submitted to administration. The Board agreed to hold a workshop on February 16th @ 7:00pm, in the conference room.
Ricker Trust – HM Payson Business Authority - Selectman Stevens moved that the Board of Selectmen authorize the Town Manager to sign; Town attorney Natalie Burns mentioned to the Board that any actions taken by the Board in relation to the trust must be in their capacity as trustees. Selectmen Stevens restated his motion to move that the Selectmen, in their capacity as trustees of the Jane Ricker Trust delegate the authority to execute documents on behalf of the trust activity to the town’s Treasurer Judy Akers. Selectman Robinson seconded the motion. Discussion: Selectman Moreau feels in consideration of the effort it took for the Board to become the trustees of the trust that, at least for the first year or so only the trustees should have authorization. Once the investments are fully understood
and a routine is established then perhaps the board could amend the authorization. The manager explained that this first authorization is to allow H. M. Payson to proceed with establishing the account and investing the funds. She also suggested that H. M. Payson attend the next meeting to explain their procedures and answer any questions the Board may have. It was determined that the Board should authorize the manager to sign the initial H. M. Payson request to invest the funds. Vote: 0-yes 4-no Motion failed.
Selectman Moreau in their capacity as Trustees of the Jane Ricker Trust hereby authorize the Town Manager, Rosemary Kulow to sign the authorization provided by H. M. Payson to begin the initial investment of the trust funds. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Conservation Easement/NEFFI - The Board will hold a workshop with the Conservation Commission on February 16th @ 6:30pm in the conference room.
New Business
ACC / Assessor’s Return - Selectman Moreau moved to sign the Androscoggin County Commissioner’s Assessor’s Return in the amount of $670,081.88. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Sidewalk Snow Removal – The Board agreed to extend the sidewalk snow removal, on the same side of the street, so that students have a clear path to activities from the school entrance to the Ricker Memorial Library.
Road Posting List - Additional Roads - Selectman Moreau moved that Westview Drive, Birch Drive, Perkins Road, Sawyer Road and the Cedar Mills Road be added to the Road Positing list. Selectman Robinson seconded the motion. Discussion: none.
Vote: 4-yes 0-no
Payables - Selectman Moreau moved to approve the bills payable in the amount of $577,839.25. Selectman Robinson seconded the motion. Discussion: none.
Vote: 4-yes 0-no
Any Other Business - None.
EXECUTIVE SESSION - Selectman Stevens moved that the Board of Selectmen enter into executive session with town attorney, Natalie Burns and Code Enforcement Officer, Nick Adams pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, subsection 405 Executive Sessions, subsection 6(E) to consult with the town attorney. Selectman Steven Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no
10 Minute Recess
Returned to open session at 8:24PM.
Adjourn - Selectman Moreau moved to adjourn. Selectman Robinson seconded the motion. Discussion:
Vote: 4-yes 0-no
Recorded by: Rosemary E. Roy
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