Poland Board of Selectmen
Minutes of Meeting
January 3, 2012
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Chairman Erland Torrey called the meeting to order at 7:00PM with Selectmen Wendy Sanborn, Larry Moreau, Lester Stevens and Steve Robinson present. The Town Manager was also present.
Minutes of Previous MeetingS
Selectman Moreau moved to approve the meeting minutes of December 20, 2011 as presented. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
APPOINTMENTS
Nick Adams – Electrical Inspector - Selectman Moreau moved to appoint Nick Adams as Electrical Inspector and Scott Cloutier as the town’s Commercial Electrical Inspector and Alternate Electrical Inspector. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
Reports and Communications
Town Manager’s Report – The manager provided a verbal summary of the following activities:
- The new Town Office furnace has been installed;
- Ricker Library Trust Update – Final court approval has taken place. A minimum of 4% of the trust funds will be available to the Ricker Library on an annual basis. No additional bonding will be required of the new trustees (Board of Selectmen);
- The management team will be attending an informational meeting regarding the new GIS mapping provided by O’Donnell & Associates the town’s Assessing Agent;
- The manager plans to attend the next Fire Rescue meeting;
- Homestead Exemptions have been sent out to those property owners who do not have this benefit;
- A water and sewer update was provided; John Cleveland will follow up on any costs the town may incur regarding the refilling of the water tank.
Financial Reports FYE 2012
Business Registrations Fee – The Board did not feel this should be anticipated revenue. They were unsure of the history of this noted registration and as to what the state statues read. The manager will look into it.
The manager also noted that the General Assistance expense account does not reflect the 50% reimbursement to town receives from the state.
Communications - None.
Old Business
Adopt Planning Board Oversight Policy - Selectman Moreau moved to adopt the Planning Board Oversight Policy as presented. Selectman Sanborn seconded the motion. Discussion: The Board would like copies to be distributed to the Planning Board and any other pertinent parties.
Vote: 5-yes 0-no
Work Plan Workshop Date – Tabled - Date to be set in March.
New Business
None.
Payables – Selectman Moreau moved to approve the bills payable in the amount of $145,423.78. Selectman Sanborn seconded the motion. Discussion: The manager is still working on an update of the LP gas contract with Amerigas. She hopes to have additional information by the next meeting.
Vote: 5-yes 0-no
Any Other Business
Selectman Sanborn provided the Board with an update of the activities at the County Commissioner’s Office that may have a direct affect on Poland.
Scott Segal was recognized by the Chairman and the Board members for his excellent work on the Safety Committee.
EXECUTIVE SESSIONS
Real Property Acquisition Update/Negotiations - Selectman Stevens moved that the Board of Selectmen enter into executive session with John Cleveland pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, § 405 Executive Sessions, § 6 (C) to discuss the consideration of property use or acquisition. Selectman Robinson seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Personnel Matter - Selectman Stevens moved that the Board of Selectmen enter into executive session pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, subsection 405 Executive Sessions, subsection 6(A) to discuss a personnel matter. Selectman Robinson seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Adjourn - Selectman Moreau moved to adjourn at 7:53PM. Selectman Robinson seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
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