Poland Board of Selectmen
Minutes of Meeting
June 19, 2012
CALL TO ORDER
Vice Chairman Larry Moreau called the meeting to order at 6:22PM with Selectmen Lester Stevens, Steve Robinson, and Jim Fernald present. The Town Manager and realtor George Greenwood were also present. Note: The meeting began at a walk-through of a building located at 1217 Maine Street. Chairman Wendy Sanborn was absent with notification.
EXECUTIVE SESSION – Property Acquisition
Selectman Robinson moved that the Board of Selectmen enter into executive session with Town Manager Rosemary Kulow and realtor George Greenwood pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, § 405 Executive Sessions, § 6 (C) to discuss the consideration of property use or acquisition. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Returned to open session at 6:26PM and moved to Town Office Conference Room.
PLEDGE OF ALLEGIANCE - Town Office Conference Room 6:30PM - Recording Secretary present.
EXECUTIVE SESSION - Property Abatement
Selectman Robinson moved that the Board of Selectmen enter into executive session with the Town Manager Rosemary Kulow, Deputy Tax Collector Rosemary Roy and the applicants to deliberate on an abatement request pursuant to Title 36 MRSA subsection 841 (2) Abatement Procedures. Selectman Fernald seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Returned to open session at 6:50PM and recessed until 7:04PM.
PUBLIC HEARING - General Assistance Ordinance Amendments
Selectman Robinson moved to open the public hearing on the proposed changes to the General Assistance Ordinance. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Discussion: The proposed changes were presented by General Assistance Administrator Rosemary Roy who noted that these amendments are coming directly from the state office and are effective July 1, 2012. Amendments are being applied to the Overall Household Maximums and Housing Maximums. Assistance amounts in these areas have been reduced. The amount of months an applicant can apply for housing assistance has been reduced to 9 months out of a 12 month period. There were no comments from the public.
Selectman Robinson moved to close the public hearing on the proposed changes to the General Assistance Ordinance at 7:07PM. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Stevens moved to adopt the General Assistance Ordinance amendments as written and presented. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Minutes of Previous MeetingS
Selectman Robinson moved to approve the meeting minutes of June 4, 2012 as presented. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
June 5, 2012 – Not available.
PUBLIC HEARING - Liquor License Application - The 19th Hole
Selectman Robinson moved to open the public hearing on the 19th Hole liquor license application. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Discussion: A representative for the applicant was present to answer any questions. The license is for beer only. The establishment is vendor and food safe certified. There were no comments from the public.
Selectman Robinson moved to close the public hearing on the 19th Hole liquor license application. Selectman Fernald seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Fernald moved to approve the liquor license application for the 19th Hole located at 292 Summit Springs Road in Poland submitted by applicant Janet Lynn Thurlow. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
APPOINTMENTS - Annual Appointments Municipal Officials
Selectman Robinson moved to accept the appointed administration as presented by the Town Manager and read aloud by the Vice Chairman. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
BIDS
Paving Bid - Selectman Stevens moved to award the 2012-2013 paving bid to Pike Industries in the amount of $244,716.00. Selectman Fernald seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Crack Sealing Bid - Selectman Robinson moved to award the Crack Sealing bid to Proseal, LLC in the amount of $12,087.00. Selectman Stevens seconded the motion. Discussion: The Board discussed the use of price per linear foot vs. unit pricing and they would like the manager to develop a different formula for next year’s bidding. It was also discussed that the cost to seal the Lewiston Junction Road should be removed from the bid specifications and either another road(s) should be added or the funds deducted. Selectman Robinson amended the motion to remove the original work intended for the Lewiston Junction Road in an amount of $520.00 and to authorize the manager to find an additional road(s) rebated at the same unit cost. Amendment Vote: 4-yes 0-no
Vote: 4-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.)
Reports and Communications
Town Manager’s Report – In addition to a written report, the manager provided a verbal summary of activities that took place subsequent to submitting her report.
Transfer Station Grounds - Selectman Stevens moved to authorize the Town Manager to hire forester Fred Huntress to re-blaze the original markings on the transfer station property at a rate of $50.00 an hour not to exceed $400.00. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no
FOAA Public Access Officer - Selectman Stevens moved to accept the appointed of Rosemary Roy as the town’s Public Access Officer for the 2013 fiscal year. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Department Head Reports
- Public Works – the Board wanted to know what was still needed for repairs from the rainstorm and how soon it will be before plugged culverts are addressed. The manager explained that the department director is working on a priority report and if need be he can put the culverts on a separate priority.
Financial Reports FYE 2012
Communications – None.
OLD BUSINESS
ASO Contract FY2012-13
Chief Deputy Nelson Peters, Captain Ray Lafrance and Poland’s new deputy, Timothy Gamache were in attendance. Selectman Fernald moved to accept and authorize the town manager to enter into a service contract with the Androscoggin County Sheriff’s Office for the fiscal year 2012-13 in the amount of $187,469.13. Discussion: Capt. Lafrance noted that there were no language changes from the last review of the contract and the cost has been lowered by $15,609.17 due to the change in deputies. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Conservation Easement – Discussion only.
RSU 16 - Capital Reserve Expenditure Request - Selectman Robinson moved to authorize the expenditure as read on letter D in the amount of $33,321.00 as a total cost of project. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
ASSESSING BUSINESS
Selectman Stevens moved to grant the property abatement request for account #1611, 2010 tax year in the amount of $605.77. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Payables
Selectman Stevens moved to approve the bills payable in the amount of $596,823.24. Selectman Fernald seconded the motion. Discussion: none.
Vote: 4-yes 0-no
Any Other Business
Farmer’s Market Banner – John Cleveland
Selectman Stevens moved to allow the signage for the Farmer’s Market up to and including September 28, 2012 in accordance with section 508.18.g.3 of the town Comprehensive Land Use Code. Selectman Robinson seconded the motion. Discussion: The sign is considered to be a “large” sign.
The Board would like to have a workshop with the Historical Society on June 27th or July 10th at the Old School House to discuss the Memorabilia Barn.
EXECUTIVE SESSION - Disposition of Tax Acquired Property
Selectman Robinson moved that the Board of Selectmen enter into executive session with Town Manager Rosemary Kulow and Deputy Tax Collector Rosemary Roy pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, § 405 Executive Sessions, § 6 (C) to discuss the consideration of property use or acquisition. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Returned to open session: 8:43PM
EXECUTIVE SESSION - Economic Development
Selectman Robinson moved that the Board of Selectmen enter into executive session with Town Manager Rosemary Kulow and John Cleveland pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, § 405 Executive Sessions, § 6 (C) to discuss the consideration of property use or acquisition. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Returned to open session: 9:21PM
Adjourn - Selectman Fernald moved to adjourn. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recorded by: Rosemary E. Roy
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