Poland Board of Selectmen
Minutes of Meeting
June 5, 2012
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Vice Chairman Larry Moreau called the meeting to order at 7:00PM with Selectmen, Lester Stevens, Steve Robinson and Jim Fernald present. Chairman Wendy Sanborn was absent with notification. The Town Manager and Recording Secretary were also present.
Minutes of Previous MeetingS
Selectman Stevens moved to approve the meeting minutes of May 1, 2012 as presented. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Robinson moved to approve the meeting minutes of May 15, 2012 as presented. Selectman Fernald seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Stevens moved to approve the meeting minutes of May 29, 2012 as presented. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no
PUBLIC HEARING
Fee Schedule - Proposed Changes
Selectman Robinson moved to open the public hearing on the proposed changes to the Fee Schedule at 7:04pm. Selectman Fernald seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Discussion: The proposed changes were presented by CEO, Nick Adams and the town manager. There was no audience participation.
Selectman Fernald moved to close the public hearing on the proposed changes to the Fee Schedule at 7:13pm. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Fernald moved to remove the Road Entry and Construction Fees from the schedule. Selectman Robinson seconded the motion. Discussion: It was determined that it was unknown as to whether or not these fees were ever enforced. The CEO with the assistance of other staff members will find out what activity, if any, has taken place.
Vote: 0-yes 4-no Motion failed.
Selectman Robinson moved to approve the changes to the Fee Schedule as presented. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
Reports and Communications
Town Manager’s Report – In addition to a written report, the manager provided a verbal summary of activities that took place subsequent to submitting her report.
- Report on road damage from rain storms / potential FEMA funds may be available;
- Met with auditor on the use of the RSU #16 CIP reserve for playground.
Financial Reports FYE 2012
Communications - The following materials were included in the meeting packets:
Tri-Town Senior Minutes
RSU #16 Correspondence – Jim will attend meeting; Steve will ask the RSU to have the numbers available for Monday.
OLD BUSINESS
Memorabilia Barn Update – Representatives Barbara Strout and Bud Jordan were present to speak to the Board. Selectman Stevens moved that the Board proceed with the construction of the Memorabilia Barn in conjunction with the recommendations of the Poland Historical Society’s Building Committee. Selectman Robinson seconded the motion. Discussion: The CEO did not have any problems with the Board’s decision.
Vote: 4-yes 0-no
Rapid Renewal (taken out of order) – Town Clerk Judy Akers was present. The Town Clerk spoke to the Board regarding the pros and cons of offering residents the vehicle Rapid Renewal program. Besides loss of revenue and additional reporting, the disconnection of providing one on one service to our residents was not appealing to the Town Clerk or the Selectman. It was also noted that the request for this service is not significant enough to justify the service. The consensus of the Board is to put this issue on a lower priority until perhaps there is more resident demand for the program.
FEMA Flood Insurance Rate Map & Study – CEO, Nick Adams reported to the Board that Poland’s maps did not have any changes or new data. He further explained the process and deadline residents need to know should they wish to file an appeal. Efforts will be made through staff to encourage residents to come in and look at the flood maps.
Economic Development Updates - John Cleveland briefly noted that the Farmer’s Market will be open beginning June 15th.
New Business
General Assistance – The Board scheduled a public hearing for June 19th at 7:00pm for the state mandated changes, effective July 1, 2012, to the General Assistance maximum appendixes.
Department of Conservation - Submerged Lands Application/Tripp Lake Camp – The CEO noted that there were no complaints on record regarding the camp and any comments must be received by June 8th.
Payables – Selectman Robinson moved to approve the bills payable in the amount of $533,435.79. Selectman Fernald seconded the motion. Discussion: The unposted journal reports are generated due when a check is voided and or a new one is issued.
Vote: 4-yes 0-no
Any Other Business
Drama Club Garage Sale – Selectman Robinson moved that the Board approve the Drama Club’s use of town property for a garage sale. Selectman Stevens seconded the motion. Discussion: There is nothing in town ordinances that would prohibit the authorization to use the property.
Vote: 4-yes 0-no
Vice Chairman Moreau inquired on the status of the following with the manager:
- Letter to John Crouch - incomplete
- FOAA Tracking Reports – will be in monthly department reports
- Jensen Baird Invoices – the invoices are now being broken down
- Transfer Station - lines need to be painted again
- Recycling - What is the recycling program that Mechanic Falls uses; what is the length of the Ecomaine contract; what else is available
- Payables – Selectman Robinson moved to no longer post the payable detail on the town’s website. Selectman Stevens seconded the motion. Discussion: None. Vote: 4-yes 0-no
Visitor (out of order) – Resident Ivy Brown asked to discuss with the Board issues regarding the zoning of her property. The Board explained that she would need to go before the Planning Board regarding the issue. Included in the discussion was how she would go about petitioning for the zoning change.
EXECUTIVE SESSIONS
Selectman Robinson /4-0 To move that the Board of Selectmen enter into executive session with John Cleveland pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, § 405 Executive Sessions, § 6 (C) to discuss the consideration of property use or acquisition. Selectman Fernald seconded the motion. Discussion: None.
Vote: 4-yes 0-no
The Board returned to session at 10:03pm.
Adjourn - Selectman Fernald moved to adjourn. Selectman Robinson seconded the motion. Discussion:
Vote: 4-yes 0-no
Recorded by: Rosemary E. Roy
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