Poland Board of Selectmen
Minutes of Meeting
May 1, 2012
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Chairman Wendy Sanborn called the meeting to order at 6:30PM with Selectmen, Larry Moreau, Lester Stevens, Steve Robinson and Jim Fernald present. The Town Manager and Recording Secretary were also present.
PRESENTATION
Health Insurance Proposals Analysis - John Gaudet from J.Gaudet Associates gave an analysis of plans offered by the MMA and Duchette Agency for the Town Employees. Two plans seemed to be reasonable; MMA PPO 1500 and the Harvard Pilgrim Plan. Recommended with reservations would be Anthem PPO 2500 by MMA. Decision from the board would most likely be within the next 30 days. Board would like the employees exposed to the two policies by presentations by MMA and Mr. Duchette, preferably by May 15, 2012. Town Manager Kulow has been asked by the Board to set up a meeting with employees to discuss the current plan and the proposed plans.
APPOINTMENT
Brian McNulty – Present at meeting and would like to make a contribution to the community. Selectman Robinson made a motion to have Brian McNulty on the Board of Appeals as an Alternate for a 5 Year Term. Selectman Moreau seconded the motion. Discussion: None
Vote: 5-yes 0-no
Minutes of Previous MeetingS
Selectman Moreau moved to approve the meeting minutes of April 3, 2012 as presented. Selectman Stevens seconded the motion. Discussion: None
Vote: 4-yes 0-no (Fernald abstained)
Selectman Moreau moved to approve the meeting minutes of April 17, 2012 and April 24, 2012 as presented. Selectman Fernald seconded the motion. Discussion: None
Vote: 5-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.)
Walter Gallagher present from the RSU 16 district meeting, roughly 130 people present, little discussion was allowed, budget passed.
Reports and Communications
Town Manager’s Report – In addition to a written report, the manager provided a verbal summary of activities that took place subsequent to submitting her report.
Town received a plaque by MMA for 27 years in the Workers Compensation Fund.
Kellie Burrell at the library has resigned her position.
RFP for fire station and RFP for paving are ready for Board approval. Selectman Moreau moved to have the RFP for the fire station go out as presented, immediately. Selectman Stevens seconds the motion. Discussion: None
Vote: 5-yes 0-no
RFP for paving: The Board would like to see a change to the scope of the project. Question as to why the Lewiston Junction was changed from 1 mile to 2051 feet, Rosi Kulow will verify the correct length to be done. Board would like to see a 2 inch overlay on Lewiston Junction Road. Tabled until next meeting. Report is that there are no crack sealing needs in Poland at this time.
RFP for the Planning Consultant: Selectman Robinson moved to send out the RFP for the Planning Consultant as presented. Selectman Moreau secondedthe motion. Discussion: None
Vote 5-yes 0-no
Communications - The following materials were included in the meeting packets:
FOAA Request Tracking: Total of 24.89 hrs of staff time last month.
OLD BUSINESS
Town Hall Proposals for Capital Improvements –Selectman Fernald made a motion to award Freedom Fire Protection the sprinkler system bid for $36,800. Selectman Robinson seconded the motion. Discussion: None
Vote: 5-yes 0-no
Bathroom piece upstairs is not a code violation more an upgrade, egress issues are the major issues.
The Board would like to see what money is left over and if they can do a little at a time with the other improvements that are needed.
New Business
Solid Waste Disposal Fee Waiver Request - Selectman Robinson made a motion to authorize Jacob Vining and the Eagle Scouts a waiver for solid waste disposal fees for items obtained while cleaning up Black Cat Mountain. Selectman Stevens seconded the motion. Discussion: The Board is very grateful that they have offered to clean up the Mountain as part of their badge requirements.
Vote: 5-yes 0-no
Rapid Renewal – Chairperson Sanborn would like to hear from Town Clerk Judith Akers before the Board discusses this option. Consensus of the Board was to table the item for a future meeting.
Payables - Selectman Moreau moved to approve the bills payable in the amount of $214,459.68. Selectman Stevens seconded the motion. Discussion: none.
Vote: 5-yes 0-no
Any Other Business
Economic development executive session was postponed until May 15.
EXECUTIVE SESSIONS
Personnel Issue – Selectman Stevens moved that the Board of Selectmen enter into executive session with the Town Manager pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, subsection 405 Executive Sessions, subsection 6(A) to discuss a personnel matter. Selectman Moreau seconded the motion. Discussion: none
Vote: 5-yes 0-no
Selectman returned to open session at 9:30 PM.
Adjourn – Selectman Robinson moved to adjourn. Selectman Fernald seconded the motion. Discussion: None
Vote: 4-yes 0-no (Selectman Sanborn left the meeting prior to the vote)
Recorded by: Nikki M. Pratt
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